HR Coordinator
Escan
Total years of experience :24 years, 6 Months
Key Responsibilities:
• Providing a first point of contact for employees in relation to any HR queries or issues regarding the application of human resources policies and procedures to employees.
• Identifying requirements and qualifications for new employee selection in liaison with the Recruitment & Manpower Planning Department. Producing and dispatching Offer Letters, Contracts of Employment and Starter Packs. Ensuring all employment checks including references and security clearance are obtained in a timely manner.
• Receiving, reviewing, and processing documents pertaining to new hires, payroll and benefits, and personnel actions, verifying for completeness, accuracy, and compliance with established policy and procedural requirements.
• Assisting in the maintenance of official personnel files, maintaining an updated personnel records system for all HR functions.
• Maintaining and updating documentation tracking systems and databases; ensures proper MIS activity-and-process adoption with administration, purchase and accounts department in accordance with established policies and procedural guidelines.
• Overseeing all activities pertaining to issuance of Medical and Identity cards and ascertaining that all Government and Company statutory and policy requirement are satisfied.
• Processing accurate information in to the HR System in a timely and efficient manner, including error correction. Liaising with appropriate departments with regards to the resolution of any technical issues.
Key Responsibilities;
• Administered job evaluation/ grading systems to formulate guidelines for promotions / increments. Oversaw recruitment programs to ascertain induction of appropriate personnel in a cost effective manner.
• Planned, developed, implemented, and evaluated personnel strategies involving rules, standards policies, programs, and procedures to address organizations human resource requirements.
• Analyzed and reviewed employee performance and appraisal programs and performance matrix to enhance organizational effectiveness and employee productivity.
• Implemented and administrated HR strategies including medical, employee benefits, attendance, payroll, employees travel, accommodation, and other related responsibilities.
• Collected and reviewed time sheets for accuracy, reconciled process, as needed, payroll adjustments, expenditure transfers, retro pay, and leave payouts.
• Maintained /supported in-house information technology systems for timely retention of office data and performed quality checks for the same.
Key Responsibilities:
• Served as administrative liaison, provided administrative support including daily maintenance of office, translating, communication system, filing, documentation, correspondence, copying, etc.
• Arranged for interviews, provided input into selecting, training, developed, and completed performance appraisal of the team in accordance with the organization’s policies.
• Prepared minutes for executive meetings and committee meetings; composed the minutes into a written format; prepared and distributed agendas, notices, minutes for meetings.
• Managed the development and implementation of reporting procedures; overseeing maintenance of department records /disposal and retention of the same according to retention schedules and policies.
• Prioritized work items and managing workflow and coordinated activities for the office and external meetings with clients.
• Maintained personal files, contacts, and financial information - retained ultimate control of official documents.
Key Responsibilities:
• Assisted the company in all facets of general administration, HR, operations, management reporting and reviewed all documents to ascertain precision.
• Established updates and maintained minutes of meeting and dictation taken in order to update and track information.
• Performed general office and telephonic duties, arranged appointments and responded to telephone, mail, e-mail/website or fax on daily basis.
• Communicated and interacted professionally and cordially with clients, management, and staff.
• Conceptualized/ organized the maintenance/ security of all Company assets, to emphasize unimpeachable integrity of the organization.
• Managed all correspondence of the organization including translation of important communications, financial statements and presentations.
Other Professional Experiences:
• Sept 1998 - Sept 1999: Secretary, WANG computer Inc -USA
• Sept 1998 - Sept 1999: Manager, Coffee Benary - USA