Accounts Payable Officer
British Council
Total years of experience :11 years, 11 Months
Petty Cash Management:
1-Managing office petty cash payments/receipts.
Procurement:
1-Check compliance of all invoices received against POs in line with Finance and Procurement standards
2-Submit invoices and maintaining a clear filing system.
3-Monitor pending invoices with local staff and the financial Hub.
Payment processing and cheque handling:
1-Attach supporting documentation to payment run and enter data into SAP system.
2-Prepare cheques for payment runs and offline payments.
3-Monitoring of Open Purchase Orders report and solving outstanding issues.
4-Management of cheque log and solving outstanding issues.
5-Processing of electronic payment runs and monitoring progress of transfer.
6-Manage local cheques list with Front Office.
Vendor management:
1-Carry out vendor reconciliations for top suppliers.
2-Review aged creditors report and solve any outstanding issues.
3-Resolve differences/clear items pending in aged creditors report.
4-Obtain clearance statements from vendors on quarterly basis.
5-Answer Vendor’s inquiries and solve any outstanding issues.
Travel and Expenses Monitoring & Auditing:
1-Receive T&E claims and Maintaining a log.
2-Completing Travel and TEX /DPC audit, confirming accuracy and following up on discrepancies.
Office monthly payments are made and charged to relevant departments:
1-Raising purchase orders for finance department.
2-Managing office monthly payments and distributing cost to relevant departments.
3-Managing and collecting repayments from staff.
General Accounting:
1-Park/Post Standard Journals on SAP system.
2-Undertake housekeeping on GL accounts on a monthly basis as instructed by Finance Manager.
Financial control:
1-Support relevant financial control procedures to minimise risk to organisation. Ensure that all payments are processed accurately and promptly, in accordance with essential finance standards.
Deal with customer enquiries:
1-Answer customers’ inquiries, ensuring customer satisfaction.
Other administrative work:
1-Maintaining a clear and accessible filing system with full audit-trail.
2-As required by Finance Manager and Assistant Director Resources.
3-Complete office archive.
1-Classify, record and summarize financial data for further calculations and keep financial records using journals, ledgers and the ERP system.
2-Debit, credit and total accounts on the ERP in timely manner taking into consideration accounting principles and standards, ensuring the balances of accounts, journals and ledgers.
3-Access financial information to respond to any financial questions by referring to accounts, journal entries and ledgers.
4-Receive and review invoices, check them against purchase orders and enter payable amounts to the internal ERP system.
5-Receive suppliers’ statements of account, arrange for payments, ensuring the compliance with payment terms and conditions.
6-Receive debit notes and vouchers of receipt from banks, verify them and close the corresponding accounts receivable accordingly.
7-Archive and maintain all financial documents in a systematic and easily retrievable manner such as invoices, vouchers, debit and credit notes, purchase orders or any other supporting documents.