Assistant Private Secretary
Sindh Service Tribunal
Total years of experience :15 years, 8 Months
Taking dictation of Court orders and judgment. Attending telephone and other secretarial work assigned by competent authority.
• Provide secretarial support to the officer ensuring utmost confidentiality in all matters. • Arranging travel and accommodation and, occasionally, travelling with the officer to take notes or dictation at meetings or to provide general assistance during presentations. • Screening telephone calls, enquiries and requests, and handling them when appropriate. • Meeting and greeting visitors at all levels of seniority • Organizing and maintaining diaries and making appointments • Dealing with incoming email, faxes and post, often corresponding on behalf of the officer. • Taking dictation and recording of minutes of the meeting. • Carrying out background research and presenting findings • Producing documents, briefing papers, reports and presentations • Organizing and attending meetings and ensuring the office is well-prepared for meetings. • Liasing with clients, officers and other staff. • Coordinate with departments and external contacts. • Good command over internet.
To assist officer in secretarial work likewise attending telephone, taking dictation, maintaining file system, official correspondence related to officer, making minutes of meeting, attending meetings.