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Nadira Shaat, Executive Administrator

Nadira Shaat

Executive Administrator ·Invest Qatar

Qatar

Diploma, Business Administration

Work experience

Total years of experience: 12 years, 10 months

Executive Administrator

November 2023 - October 2024

Invest Qatar

Doha, Qatar

November 2023 - October 2024

Company industry:
Investment, Securities & Funds
Job role:
Administration

Admin Assistant- CEO & Board member Office

November 2020 - October 2023

Invest Qatar

Doha, Qatar

November 2020 - October 2023

Company industry:
1347
Job role:
Administration

Executive Secretary

May 2017 - November 2020

Qatar Primary Materials Company

Doha, Qatar

May 2017 - November 2020

• Arrange meetings and write minutes of meeting accordingly
• Archive incoming and outgoing correspondence in an organized matter
• Draft emails, forms, circulars, letters and other documents requested by line manager
• Use SAP to action employee requests and request any clarification required
• Collect periodical operational reports and align presentation format
• Acts as single point of contact for Operations Director’ Office in internal and external communication
Company industry:
Oil & Gas
Job role:
Administration

Administration Secretary

April 2014 - September 2017

Qatar Vinyl Company

Doha, Qatar

April 2014 - September 2017

• Process new recruits’ itineraries and arrange immigration procedures
• Issue requested letters for employees using Oracle HRMS system
• File documents for senior management electronically using SDOCS system
• Handle purchase orders with third parties for official missions to arrange necessary logistics
• Support training and development department to monitor invoices and scholarship agreements
Company industry:
Petrochemicals & Refined Petroleum Products Manufacture
Job role:
Administration

Crew Logistics Assistant

January 2013 - April 2014

Nakilat (Qatar Gas Transport Company Ltd

Doha, Qatar

January 2013 - April 2014

• Liaise with government officers to ensure compliance with immigration laws and port regulations
• Maintain incoming and outgoing crew data to facilitate transport and accommodation
• Address all inquiries to prepare gate clearance for vessels
Company industry:
Oil & Gas
Job role:
Administration

Administrative Assistant

January 2012 - January 2013

Nakilat Keppel Offshore & Marine Ltd

Doha, Qatar

January 2012 - January 2013

• Execute all public relations activities online via Hukoomi and Metrash
• Prepare Arabic correspondence to official letters and bilingual (English/Arabic) translation
• Produce daily report to track all pending tasks and issues
Company industry:
Oil & Gas
Job role:
Administration

Education

Compu Campus College

January 2014

January 2014

Diploma, Business Administration

Qatar

International Business Training Association (IBTA)

January 2014

January 2014

Diploma, Business Management - CBP Master Executive

Qatar

Vocational Training

College of North Atlantic

January 2012

January 2012

Higher diploma, Information System Hardware

Qatar

3

Skills

Senior Level

Expert

Office Management

Expert

Business Administration

Expert

Microsoft Office

Expert

Executive Secretary

Expert

ORGANIZATION

Expert

EXECUTIVE MANAGEMENT

Expert

MEETING FACILITATION

Expert

MICROSOFT OFFICE

Expert

PUBLIC RELATIONS

Expert

TIME MANAGEMENT

Expert

Customer Service

Expert

Microsoft Powerpoint

Expert

Microsoft Word

Expert

Microsoft Excel

Expert

Secretarial

Expert

Management

Intermediate

Administration

Expert

Minutes

Expert

Preparation

Expert

Sales

Intermediate

Office Management

Expert

Office Administration

Expert

Logistics

Intermediate

Languages

Arabic

Expert

English

Expert

Hobbies and interests

Photography