nageeba suleman abbobacker

• Developed and implemented comprehensive HR systems and processes across multiple regions including UAE, India, Saudi Arabia, and Qatar.
• Created and enforced HR policies and procedures to standardize operations and ensure compliance.
• Developed and implemented comprehensive talent management strategies, resulting in increased employee retention and improved leadership development metrics."
• Proposed and Lead and established A backend office In Cochin Info Park for Departs e-commerce Accounts Marketing and HR
• Initiated and led the Hotpack Happiness employee engagement programs to build trust and improve employee morale.
• Designed and implemented HR forms, procedures, and succession planning frameworks.
• Spearheaded learning and development efforts to educate staff on HR processes and policies, enhancing HR competencies.
• Trained HR staff and managed talent acquisition for key projects, including those in Saudi Arabia.
• Advised top-level management on HR strategies and organizational development.
• Partnered with leadership to develop and implement talent strategies, improving retention rates by 15%.
• Managed talent acquisition processes, successfully recruiting for over 50 key positions annually.
• Developed and facilitated learning programs, resulting in an increase in employee satisfaction scores.
• Ensured compliance with HR audits, contributing to successful BRCGS, SEDEX, and Ecovadis certifications.

Recruitment Coordinator at Dorsch Gruppe June 2012-till present

• Support the recruitment officer in the implementation of recruitment objectives, policies.
Screen Cv and Shortlist Candidates
prepares contact screening forms
Cordinates mobilization of candidates to Qatar
• Assist and coordinate with recruitment officer in preparation of manpower plan & accordingly prepare monitor and control, an efficient recruitment plan.
• Receive all the job applications, sort and classify based on each profession and store in database for retrieval as and when required.
• Specific recruitment processing tasks include: short listing candidate CV’s against job descriptions, updating vacancy and applicant status within the recruitment procedure, organizing interviews and producing interview schedules, liaising with applicants to provide updates on their progress etc.
• Proactively plan and manage recruitment for all positions within the relevant departments; including managing candidate sourcing, short listing candidates, skills & personality testing, behavioral interview assessment with line manager and offer negotiation.
• Arrange for test & interview appointments with the short listed candidates for testing and administer test for clerical, technical, administrative, and management positions throughout the Organization
• Manage vacancy and candidate records on software and, ensuring that all data and information is accurate and up to date.
• Utilize online recruitment services to attract and source applicants.
• Receive recruitment requests and job role clarifications from director and their authorized representatives for ongoing and upcoming projects
• Receive recruitment requests and job role clarifications from Director
Coordinate with GM Secretary for arranging travel and stay of candidates, if required.

• Sourcing, screening and interviewing potential candidates as per the companies’ manpower plan.
• Coordinate recruitment process with recruitment agencies and project managers
• Coordinate with candidate from after accepting an offer to arriving through the door
• Schedule interviews for candidates.
• Maintain the candidates’ database interview schedule and CV tracking.
• Forward CV’s to the concerned project managers/heads as per their request
• Prepare drafts of advertisements (using templates)
• Posting advertisements internally on company’s board and externally on Bayt/Naukri as requested
• Search CV’s from the internal database/ web search // Bayt/Naukri as requested
• Collating documents from candidate for on boarding and visa processing
• Handling queries for visa processing
• Coordinating with PRO to ensure visas are processed in a timely manner- Ensure information is passed to concerned project managers/ IT( to arrange for desktop)
• Coordinate with travel agents to book mobilization flights and accommodation.
• Work with and assist HR-team with various assignments and tasks
• Document and work procedures
• Responsible for mobilization and employee movement among projects.
• Negotiating Salaries

• Source potential candidates for various candidates through walk in Interviews, through job advertisements, Recruitment agencies and job portals
• Head Hunting -identifying an d approaching suitable candidates
• Advertising vacancies appropriately by drafting and placing adverts in wide range of media eg newspapers, magazines.
• Conduct initial telephonic interviews, short listing and scheduling for subsequent /final interviews
• Negotiating pay and salary rates and finalising arrangements between management and candidates
• Coordinate with department /project heads and liaise with recruitment agencies to organise in house\ overseas job interviews, recruitment events.
• Prepare list of candidates selected and get it approved by department head
• Obtain relevant documents from selected candidates/agencies for visa processing/residency transfer. prepare and send request for visa processing to admin and follow ups
• Inform candidate/agencies after receiving visas .Prepare and dispatch employment agreements visas to agencies .Coordinates with the PRO for visa procedures
• Maintain a spread sheet on candidates selected, visa under process, under mobilization and joined.
• Prepare frequent/weekly reports to HR manager on recruitment, mobilization, visa status etc.
• Conduct Exit interviews for leavers.

• Analyze, plan, manage recruitment programs and the hiring process to ensure that HR service provided meets the needs of company’s business.
• Ensure compensation and benefits are in line with Company policies and updated Government Regulations.
• Administer employment agreements
• Sorting of C.V & Conducting Telephone Interview
• Personnel & Competency based Interview of candidates
• Preparation of interview report
• Verify and report on benefits payments
• Maintain the leave management system
• Review remittances
• Supervise all Administration duties in the School

• Assist the new joiners, Conduct HR induction & Document
• Initiate probation appraisals and issue confirmation letters on completion of probation.
• Maintain the leave planner of employees
• Scrutinize all incoming and outgoing correspondences and taking necessary actions as and when required.
• Provides all type of needed support to Hr Manager
• Announces weekly circular in ZADCO Intranet Management System.
• Prepare letters, memos, faxes, transmission slips, emails and weekly circulars.
• Registration of incoming files
• Preparation and Updating of personal files and documents and assigning Employee ID
• Responsible for all confidential documents.
• Attending telephone calls
• Arranges meeting with HR Manager with clients and other department managers.

As Administrator
• Providing high level of administrative support to the regional office staff
• Job assignments and allocation of duties to employees and ensuring its proper execution
• Arranges meeting with General Manger and Clients.
• Placements of order for day to day office requirements
• Handling self correspondence and all computer related jobs
• Correspondence with corporate offices through internet & Email
• Coordinating with Bank for all kind of transaction
• Controlling the office assets, provide needful support to other departments
• Safe custody of important documents, filing and documentation of records
• Assists in recruiting employees.
• Exploring for new overseas suppliers in this trade segment
• Negotiating for the competitive trade terms and price
• Customer service tracking of payments due if any
• Manages and distributes all mails and faxes
• Attending to the customer queries and clarifying them personally and over telephone
• Maintaining and updating customer profile

As HR Assistant
• Preparing various forms like, Interview report forms for monitoring staff recruit and staff appointments etc
• Maintain Personnel record and automated auto base
• Searching online recruitment websites
• Coordinating with the recruitment agencies
• Monitor the attendance & vacation status of the department employees
• Follow up with the candidates until they are hired
• Performed Variety of Clerical, recruitment duties in HR dept
• Arranges CV’s and other data’s
• Establishes and maintains computer records including recruitment files and other information on sick leave, pay roll, vacation pay, attendance records
• Maintains confidential information and records
• Performs office services such as filing documents
• Maintains an accurate employee telephone list
• Conducts telephone interview
• Works closely with human resource officer in recruitment process
• Reviews Verify and process payroll documents

As Account Assistant
• Preparation of payroll payments of salary wages and overtime
• Monthly preparation of schedule of expense
• Follow up of outstanding payments
• Analysis of monthly sales & expenses
• Preparation of invoice
• Follow up of outstanding payments
• Analysis of monthly sales & expenses
• Preparation of salaries & disbursement
• Assists accountant in accounting up to finalization