Administration Manager/Human Resources Coordinator
RTI International
Total years of experience :13 years, 11 Months
Interpret and apply RTI rules and regulations as well as policies and procedures governing human resources management;
Audit and authenticate all documents related to legal, salary statements and distribution, and policies;
Contribute to the evaluation and development of HR strategy and performance in co-operation with the executive team;
Ensure timely compliance with Social Insurance Law and with Local Labor Law;
Manage and coordinate RTI P3 HR system (Project Personnel and Payroll System) for GILO Egypt Project to enter and modify Employees data.
Staffing and Hiring and Personnel Files:
Manage the selection, recruitment and appointment of staff and non-staff and provide support to staff selection panels;
Develop, manage personnel files and update Personnel Files in compliance with RTI and Local Labor Law;
Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements;
Manage personnel salary and benefits, including medical insurance, life and disability insurance, use of all types of leaves.
Work Permit and Resident Permit:
Manage application and renewal of Work Permit and Resident Permit for all non-Egyptian RTI Staff.
Lead and Plan for employee’s performance appraisal; develop tools for appraisal, job evaluation and development;
Plan and direct for Training of employee: including senior managers, maintain contact with outside resources for training;
Maintain Procurement Standard Operating Procedures in compliance with corporate policies, contractual terms, USAID Regulations, Federal Acquisition Regulations and other requirements;
Carry out necessary steps for contract administration and payment to vendors and services suppliers;
Maintain records in the on-line Procurement Module RAMS and Maintain Procurement Files in accordance with applicable policies and procedures;
Maintain the web-based property accounting system, RTI Asset Management System, RAMS;
Conduct and report cycle, annual and as-required inventories;
Account for all property that is provided, purchased or acquired for project supported activities.
-Transportation and Accommodation Systems
-Central Workshops and Activities System.
-Documentation and Filing System: Maintain hard and soft Filing System to manage in-coming and out-going correspondences with USAID, MOE.
-Supervision: Provide supervision and support to Senior Administration Specialist and Administration
-Office Maintenance and Security.
Act as Focal Point for communication and knowledge management in the Head Office including maintaining information channels with all staff and irregularly organize staff meetings as required;
Provide orientation to all staff on Administration and HR Procedures to ensure staff understand and effectively use the systems;
Help in preparing information briefs accordingly to be circulated within the teams;
Handle all the project-related official correspondence and documents as well as periodical reports on the project activities;
Assist COP and Executive Directors in the delivery of Technical Cooperation Activities including establishing and maintaining an efficient and updated data base system of all project related documents, contacts, media material; providing project information whenever necessary to the USAID;
Act as interpreter if required.
Workshops Management/ Administration
Responsible for all International Visits to Egypt;
Responsible for all International Staff (Visa Letters, Transportation, Accommodation, any other logistical requirements);
Manage and support the project workshops, events or any promotional activity
-Handle all per-event requirements, produce detailed sheets for the event (Estimate Budget-Venue Selection- Suppliers- Participants’ Packages- Name Tags - Catering services);
Academy for Education Development -- Education Reform Program, Equip 2
September 2007 - November 2008
Senior Administrative and Personnel Assistant
• Act as a Human Resources Manager at some points;
• Responsible for all AED local hire employees' timesheets and advises seniors and supervisors of any inquiries;
• Maintain personnel files and ensure that all documents required in the personnel files are updated;
• Provide orientation on the organization procedures and policies; and support staff to use the various forms and systems;
• Ensure all Hiring is well-documented, including: vacancy announcement, advertising, long list, short list, interview schedule, interview committee, interview questions, and interview response sheets;
* Handle and manage the Medical Care service provided by Medical Insurance Company;
* Support the Director and specialists in budgeting for activities;
* Establish, maintain and regularly update department's filing system to control in-coming and out-going correspondences; maintaining accurate and updated subject files for correspondences and documents;
* Help in preparing information briefs accordingly to be circulated within the teams;
* Handle all the project-related official correspondence and documents on the program activities;
* Arrange all logistics required for training events including presenting bid analysis of costs, conducting hotels or venues accommodation arrangements if needed; preparation of trainees folders and handouts, preparing the group photo and certificates and documenting the training/ workshop's event;
* Translate correspondences needed by Co-Directors from Arabic to English and vice versa, as required;
* Collaborate with the Monitoring and Evaluation Unit to identify proper sources of information, and to setup an information tracking system;
* Be a team member in CSEI team work "Creative Science Education Initiative" and support implementing the initiative and its goals;
* Update ERP organizer with the monthly activities of the division;
* Pay field visit as a member of CSEI team work for administrative and financial support;
* Act as interpreter when needed.
Egyptian Swiss Development Fund June 2007 - September 2007
Administrative Assistant-Financial Analysts Unit
• Manage unite members' personnel issues such as medical insurance, Time Sheet, Leaves and attendance records;
• Assist the Financial Analysts and Senior Specialists in the compilation and preparation of monthly, quarterly and special reports, and in the consolidation and preparation of budget documents;
• Responsible for all out correspondences including requests for proposal for audit assignments, letters of FAs review lists, letters of external audits dates, requests for credit interest and Quarterly advance transfer;
• Organize travel logistics for unit members and coordinate with other support staff for procurement requests;
• Translate key letters and documents when necessary.
American Institutes for Research -- Education Reform Program, Minia Office
Program Assistant-Communication May 2005 - May 2007
• Supervise and Handle drivers' time sheets, over time records and their medical papers;
• Develop and maintain excellent and collaborative working relationship with Media people and create a successful communication channel in order to make the best use of media in publishing the program aims and achievements;
• Design all program in/formal presentations in a professional style to be used in presenting Minia Office achievements and make up multimedia attachment from recorded movies;
• Manage the project annual retreats in which the office annual plan and activities are agreed upon;
• Handle all the project-related official correspondence and documents as well as periodical reports on the project activities;
• Writing minutes or notes for staff meeting and senior managers meeting;
• Create and maintain accurate and complete administrative forms and records;
• Establish written, visual, and audio library for office records;
• Establish a hard and soft filing systems to manage the administrative duties;
• Perform all necessary arrangements and facilities for conducting workshops and seminars, including all logistics and administrative support; Arrange official reception given by the office;
• Procure office supplies esp. computers, printers, cartridge with ability to organize workload with all levels of suppliers or vendors.
Teacher of English -- Ministry of Education November 1998 - May 2005
Minia Prep. School for boys
• Teach English Language as a foreign language to the preparatory stage.
• Participate in Future Learning by Intel Program for Teacher.
• Participate in MOE scholarship to England "Exeter School of Education" for 90 days in Exeter, United Kingdom.
* Professional Post Graduate Diploma in Human Resources Management, AUC. * ICDL Certified Tester
* Translation diploma, the School of Continuing Education, AUC.
* Pre MA, Al Alsun Faculty, Minia University.
* B.A. degree in English Language, Faculty of Arts. Minia University.