Document Control Coordinator
Dubai Roads and Transport Authority (RTA)
Total years of experience :11 years, 11 Months
I handled all administrative and executive work within the Investment and commercial dept.
Lead all administrative and department executive work
• Prepare and issue Minutes of Meetings.
•Coordinate & manage all correspondences both electronically and manually along with all department stakeholders.
•Utilize Document Control System software available to manage, maintain, track and retrieve, transmittals, letters and Contracts.
•Research, compile data for projects as well as prepare and write various reports and presentations.
Ability to plan, organize, lead and coordinate the Document Control function within our
multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and
Company’s quality requirements and timely deadlines (milestones)
Handling administrative, executive work and managing document control for all
infrastructure projects.
Ability to plan, organize, lead and coordinate the Document Control function within our
multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and
Company’s quality requirements and timely deadlines (milestones)
Handling administrative, executive work and managing document control for all
infrastructure projects.
Ability to plan, organize, lead and coordinate the Document Control function within our
multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and
Company’s quality requirements and timely deadlines (milestones)
Handling administrative, executive work and managing document control for all
infrastructure projects.
•Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the project needs, follow up proposal submission, . and timely deadlines (milestones)
•Maintain procedures for maintaining documents and manage any change control of documents and adhere to Company’s quality procedure requirements.
Organize and attends Projects meetings as well as take/ transcribe accurate meeting minutes.
Daily routine activities of Document Control, including distribution of documents,
maintaining electronic folders and directories, tracking and retrieval of documents and
drawings.
Coordinate & manage the correspondence systems and documents both electronically and
manually for each Project while also ensuring their accuracy, quality, integrity and ensuring
their delivery within divisions & departments.
Trained to Control / monitor of Aconex database software - manage, maintain, track and
retrieve projects documents, drawings, transmittals and letters.
Maintaining register of claims, claims notifications, variations, etc. #
Ensure that all documents are issued with the transmittal system.
•Organize and attends Projects meetings as well as take/ transcribe accurate meeting minutes.
• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Maintaining various registers.e.g claims, claims notifications, variations, etc.
Administrative role and managing document control for Rail Projects section in Rail Agency.
•Organize and attends meetings as well as take/ transcribe accurate meeting minutes.
•Coordinate & manage the correspondence systems and documents both electronically and manually for each Project while also ensuring their accuracy, quality, integrity and ensuring their delivery within divisions & departments.
•Implement Aconex database software - manage, maintain, track and retrieve projects documents, drawings, transmittals and letters.
•Research, compile data for projects as well as prepare and write various reports and presentations.
include but not limited to:
•Handling all Executive Secretarial works as well as administrative tasks.
•Prepare power point presentations and other high level reports to Top Management.
•Organize and handle meeting invitation and take and distribute minutes of meetings.
•Arrange absence forms and Delegation of Authority in the event of GM absence.
•Prepare / review Travel Expenses Sheets and obtain approvals from respective personnel.
•Attend various exhibitions to promote the Company Business Development, and organize Business Events.
All Executive Secretarial arrangements in Head Office.
•Make all the Administrative work i.e., clerical work, filing, typing, booking travel arrangements and computer based information.
•Documents Control procedures and implementations.
•Participate in Annual Closeout Report.
•Appraisals Completion Reports for the Branches staff.
CDM (Camp Dresser and Makee) with US AID
Responsible of all data banks acquiring for patient medical receipts.
•Handling invoice entries in enterprise databank.
•Producing periodical Inventory Reports and arrange material / Commodities Request.
Summer Training’s
courses: Aconex Certified Professional (ACP). Certified Management Accountant, CMA. Etiquette of Secretarial Skills from "Al Ease Incorporation".