Document Assistant Medical
Alia International Hospital
Total years of experience :7 years, 4 Months
Major Duties & Responsibilities:
• Read and analyze incoming memos, submissions, and reports to determine their significance
and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes, memos and email.
• File and retrieve corporate documents, records, and reports.
• Manage and maintain executives’ schedules.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Knowledge of administrative and clerical procedures and systems such as word processing,
managing files and records, stenography and transcription, designing forms.
• Knowledge of the structure and content of the English language including rules of
composition, and grammar
• Screening phone calls and dealing with the enquiries where appropriate.
• Making appointments for the doctors and organizing meetings.
• Prepare reports, memos, letters, financial statements and other documents, using word
processing, spreadsheet, database, or presentation software.
• For proper filing prepare all new charts with alphabetical and name labels and organize for
the doctor’s record.
• Typing, compiling and preparing reports, and managing databases
• Prepared necessary correspondence that are related to medical records of patients and
making copies of records for the manager.
• To manage medical documentations.
• Responsible for other duties related to the manager such as organizing manager’s personal
commitments.
Major Duties & Responsibilities:
• Acting as a first point of contact; dealing with correspondence and phone calls of the
manager.
• Working on a one-to-one basis on a variety of tasks related to the manager’s working life
and communication.
• Acting as the point of contact between the manager and internal\external clients.
• Screen and direct phone calls and distribute correspondence.
• Reminding the manager of important tasks and deadlines.
• Handle requests and queries appropriately
• Managing the diary and schedule meetings and appointments for the manager.
• Make travel arrangements
• Take dictation and minutes
• Maintain all hard copy and digital records for ongoing projects.
• Preparing the conference room for presentations and staff meetings
• Produce reports, presentations and briefs
• Devise and maintain office filing system
• Assist in supporting external audits, coordinating activities in backroom and ensuring
timely response to documentation requests for auditors.
• Allocates and controls the document numbering system for the project work.
• Works with precision to ensure that all electronic and hard copy filing is accurate and is
easily retrievable.
’s in
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courses: CCNA