Admin Assistant
Al Khayyat Investement
Total des années d'expérience :6 years, 8 Mois
-Sales, Accounting and Administrative support.
-Provide office support to Sales and Marketing teams who are often out on business.
-Handle phone, fax or email queries and set up meetings for onsite visits.
-Take care of the backend
-Follow up calls, minutes of meetings with clients, drafting and screening of contracts, forwarding and receiving of invoice, including releasing of checks to various suppliers documentation and filing.
-Documenting company and staff activities especially relating to clients and suppliers. In addition to the logs, documents and filing similarly required of Office Assistants, manage supplier, customer and prospect database systems.
-Help with the preparation of presentations, quotes and all other documents for internal and external purposes. Although the Office Manager or Administrative Coordinator is their direct supervisor, administrative assistants are lent to various teams as the need arises.
Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
• Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
• Maintains general ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries.
• Summarizes financial status by collecting information; preparing balance sheet, profit and loss, and other statements.
• Produces payroll by initiating computer processing; printing checks, verifying finished product.
• Completes external audit by analyzing and scheduling general ledger accounts; providing information for auditors.
• Avoids legal challenges by complying with legal requirements.
• Secures financial information by completing database backups.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations
Responsibilities includes:
•Maintain a procedure necessary to verify the accuracy of all revenue and adjustment posting.
•To investigate all complimentary rooms, market code statistics report miscellaneous and adjustment vouchers, manager’s checks, rate discrepancy, balancing of all interface system and the accuracy of the Managers Report.
•To ensure that all revenues are correctly posted into the PMS system and accurately reported in the General Ledger.
•To check the Trial Balance daily.
•Work with the Front Office Agent (spot check on their Petty Cash, works on the due backs…).
•Follow up with the city ledger and the pay masters.
Warwick Palm Beach Hotel- Beirut - Lebanon
Responsibilities includes:
•Preparing all daily cash and income reports.
•Reconciling all suppliers, customers and bank accounts.
•Preparing petty cash.
•Carrying out the responsibilities of F&B and inventories.
•Working with front office agent (due backs and other tasks).
•Working on Allocation (city ledger).
•Preparing journal entries, vat, salaries, and supporting the auditor in carrying out the responsibilities of the accounting department