Events Coordinator
Qatar Foundation
مجموع سنوات الخبرة :10 years, 9 أشهر
Qatar,
Processed Reservations Account Requests through Events Management System-‐‑EMS to make reservations,
interact with requesters (Students, faculty & Staff) in finalizing reservations for Ballrooms, conference room etc.
• Analyze & plan Scope of work and checklists of event’s requirements to assign to the required personnel
(suppliers, IT, & AV, and handymen through CAFM).
• Organizing facilities for car parking, traffic control, security, first aid, hospitality and the media
• Conducted Negotiation with suppliers along with handling technical and commercial Evaluation with end users
• Monitored and reviewed progress of Contractual Agreements Requisitions for quotations, Technical and
commercial evaluation, and Purchase orders until completion of work.
Played key role in Coordinated the Staff Training Programs based on organizational and employee needs, with
interrelated activities of other programs to reach optimum efficiency and compliance with Policies &Procedures
Job Profile:
• Functioned as a Focal point for the minister’s office with regards to streamlining of
Successfully achieved an accurate registration vendor of 300 local & overseas Companies.
• Played key role in updating of (QP Preferred Vendor list) using QP E-‐‑ registration System
Job Profile:
• Coordinated with the legal department in analyzing validity & accuracy of collated vendors’ documents such as
(Tax card, COC, Commercial Registration, computer card, etc.)
• Contributed in procurement negotiations with suppliers and sub-‐‑contractors
• Interacted with buyers to accumulate commercial & technical criteria reports
• Generated/ updated various status& statistical reports (including Monthly Suppliers Registration Progress
Reports extracted from SAP) for the management team & buyers
• Collaborated with finance for processing of invoices post scrutiny of bank details (IBAN-‐‑Swift Code-‐‑ account
no.) for vendors on SAP system
• Conducted Social Media & website research to ascertain physical existence of companies, including general
review of brand strategies, capabilities and financial capacities
Planned & coordinated of on-‐‑going sport events, conferences, workshops
• Strategized communications to manage media, sponsors, government agencies to promote the event
• Managed RFQs for events reservations, managed logistics (food & beverage)
• Set-‐‑up/ troubleshot audiovisual equipment to ensure smooth functioning of operations during the event
• Maintained updated budget with payments & refund requests in coordination with Finance
• Liaised with publishers & designers in production of promotional materials, publications and event signs
• Focused on media management through proofreading of advertisements, procuring print space in newspapers/
other targeted media
• Coordinated with GS& IT department the procurement of furniture, and installation of equipment.
Coordinated activities related to recruitment through sorting/ classification & storage of job applications based
on each profession
• Supervised and trained the new staff & assisted in productivity enhancement of existing personnel
• Generated/ updated monthly sales reports, monitored payments, petty cash, verified accuracy of budget
expenditures and distributions
• Improved Sales rate through prompt resolution of customers issues & qualitative service delivery
• Work on marketing projects, plan & mix products including branding & positioning of products aligned to
market trends aimed at maximizing revenue
• Designed/ placed advertisements in newspapers during occasions and high seasons
in