The Presiden't Office Manager
Olayan Group
Total years of experience :11 years, 10 Months
Managing the President's Office :
Secretarial / Administration / Logistics
•organizing meetings and managing databases
•booking transport and accommodation
•organizing company events or conferences
•ordering stationery and furniture
•dealing with correspondence, complaints and queries
•supervising and monitoring the work of administrative staff
•managing office budgets
•liaising with staff, suppliers and clients
•implementing and maintaining procedures/office administrative systems
•delegating tasks to junior employees
•organizing induction programs for new
employees
•ensuring that health and safety policies are up to date
•using a range of software packages
•attending meetings with senior management if needed
Secretarial / Administration / Logistics
•Reporting to the CEO, Working for (5) Executives
•Assist the CEO & Executives as requested
•Respond to public inquiries.
•Direct the general public to the appropriate staff member.
•Provide administrative services to the CEO & Executives.
•Provide and arrange trip services; Booking (Hotel-Flights), Visa requests whether for (employees, candidates, visitors or President’s partners).
•Providing Office suppliers agreements with different vendors as per office demand such as (hotels, government services office, travel agencies, stationary supplier, car rental, medical insurance & Gift items.
•Coordinating with our site offices administrators in their demands and issues.
•Schedule meetings and arrange conference rooms.
•Alert CEO about cancellations or new meetings.
•Greet visitors and determine whether they should be given access to specific individuals.
•Prepare confidential and sensitive documents.
•Working in a professional environment.
•Responsible for managing calendars, interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.
•Strong calendar management skills, including the coordination of complex executive meetings.
•Experience scheduling travel arrangements for management.
•Perform other administrative or office duties as required or as assigned.
•Providing support for daily maintenance of office facilities
•Corporate Negotiations, Hosting Events, Travel & Hotel Arrangement.
• Provide administrative and clerical support to departments or individuals.
• Schedule meetings and arrange conference rooms.
• Alert CEO about cancellations or new meetings.
• Handle information requests.
• Greet and receive visitor.
• Prepare confidential and sensitive documents.
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• volunteer activities.
• Maintain office procedures.
• Operate office equipment, such as photocopy machine and scanner.
• Receive and relay telephone messages.
• Direct the general public to the appropriate staff member.
• Managing the day-to-day operations of the office
• Providing quality customer service
• Working in a professional environment
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Greet visitors and determine whether they should be given access to specific individuals.
• Filter information and documents
• Organize upper management meetings
• Perform searches
• Recommend solutions to management
• Assured absolute accuracy and confidentiality of events including conferences, recruitment drive, seminars and arranged for departmental presentations and oversaw all administrative work.
• Acted as a focal point in setting up new offices for ALPHA STAR including design layout, furniture fitting and maintenance contracts.
• Ensured accurate maintenance of files for all supplier agreements and contract documents.
• Responsible for all gift items and advertising items
• Maintained, updated files and also managed hard copy of all documents and records encompassing Company Relations certification, licenses and company stamps.
• Initiated and/or approved requisitions, obtained quotes, assessed needs and process invoices for payment of stationery and supplies, staff uniforms, office renovations and transport facilities.
• Supported the development and execution of corporate relations strategy for National Air Services, effectively communicated contractual details through Mail, Courier, Mobiles, Land & Data Line.
• Organizing company fleet & airline crew transportation services and inspecting the accommodation to ensure that hygiene and health and safety regulations are met.
• Ascertained clear communication pertaining to service terms and conditions, assuring confidentiality, and following up on any complaints to prevent escalations and legal implications.
• Investigate complaints regarding upkeeping service and equipments for Aircrafts.
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H.R DEPT - MANAGER'S ASSISTANT
IN-CHARGE OF EMPLOYEES SITUATIONS.
A higher level English course degree from a world wide English center in one of the best universities in the USA.
COMPLETED ALL ENGLISH LEVELS FROM BEGINNERS TO ADVANCED. AVG. GPA = 3.7
