Executive Pesonal Assistant
L'Oreal Middle East
Total des années d'expérience :19 years, 2 Mois
Screening telephone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
Taking dictation and minutes of the meeting;
Assisting the Marketing Manager and the team in setting up an event for the launch of their product. “Garnier Shampoo.” In contact with the advertisement agency for arranging appropriate kiosk and well groomed models for the event.
Carrying out background research and presenting findings;
Preparing monthly and yearly Business and Annual Leave Travel Reports
Organizing and attending meetings and ensuring their manager is well-prepared for meetings;
Liaising with clients, suppliers and other staff; Handling the Petty cash;
Devising and maintaining office systems, including data management, filing, etc.;
Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
General administrative and clerical support
Prepare letters and documents
Ensure filing systems are maintained and up to date
Ensure personnel & highly confidential files are up to date and secure
Collecting and analyzing information; preparing and distributing financial statements.
Making Presentations and Financial reports.
Assist in maintaining office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Completes operational requirements by scheduling and assigning employees; following up on work results.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Contributes to team effort by accomplishing related results as needed
Supporting Top Management with diverse and operational task, including public relations and business development.
Managing the daily administrative tasks including scheduling appointments, keeping track of calendars, scheduling meetings, correspondence, telephone conferences etc.
Help promote and drive business opportunities.
Performing any tasks or duties as required, at the request of the Management.
Coordinating with HR department for solving the HR issues of team member
Provides high level secretarial support to a member of the top management
Handles records and issues of a confidential and sensitive nature.
Prepares correspondence, agendas for meetings, research reports, and monthly branch status reports.
Assist the department in preparing presentations, Financial reports etc.
Screening telephone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
Taking dictation and minutes of the meeting;
Carrying out background research and presenting findings;
Preparing monthly and yearly Business and Annual Leave Travel Reports
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring their manager is well-prepared for meetings;
Liaising with clients, suppliers and other staff; Handling the Petty cash;
Devising and maintaining office systems, including data management, filing, etc.;
Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
Deal with queries from the public and customers
Ensures knowledge of staff movements in and out of organization
General administrative and clerical support
Prepare letters and documents
Keep record of office equipment.
Ensure filing systems are maintained and up to date
Ensure personnel & highly confidential files are up to date and secure
Provide hard core Secretarial help to the Regional Director.
Collecting and analyzing information; preparing and distributing financial statements.
Coordinating with HR department for solving the HR issues of team member
Provides high level secretarial support to a member of the top management
Handles records and issues of a confidential and sensitive nature.
Prepares correspondence, agendas for meetings, research reports, and monthly branch status reports.
Assist the department in preparing presentations, Financial reports etc
HR Coordinator
Maintaining organization's personnel records up-to-date
Keeping track of employees' address changes, changes in job titles, benefits, and salaries.
Communicate with individuals at all levels of an organization.
Update the appropriate form when an employee receives a promotion or switches health insurance plans.
Prepare reports for managers elsewhere within the organization.
Provide authorized information from the employee's personnel records when requested by credit bureaus and finance companies.
Screen job applicants to obtain information such as education and work experience.
Administer aptitude, personality, and interest tests.
Explain the organization's employment policies and refer qualified applicants to the employing official.
Request references from present or past employers of applicants.
Inform job applicants of their acceptance or rejection for employment.
Conduct Internet research to locate resumes.
Scanning resumes, and assisting with planning new employee coordination meeting, compiling materials and maintaining employee database records.
Screening telephone calls, enquiries and requests, and handling them when appropriate;
Meeting and greeting visitors at all levels of seniority;
Organizing and maintaining diaries and making appointments;
Dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
Taking dictation and minutes of the meeting;
Carrying out background research and presenting findings;
Preparing monthly and yearly Business and Annual Leave Travel Reports
Producing documents, briefing papers, reports and presentations;
Organizing and attending meetings and ensuring their manager is well-prepared for meetings;
Liaising with clients, suppliers and other staff; Handling the Petty cash;
Devising and maintaining office systems, including data management, filing, etc.;
Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
Deal with queries from the public and customers
Ensures knowledge of staff movements in and out of organization
General administrative and clerical support
Prepare letters and documents
Keep record of office equipment.
Ensure filing systems are maintained and up to date
Ensure personnel & highly confidential files are up to date and secure
Provide hard core Secretarial help to the Regional Director.
Collecting and analyzing information; preparing and distributing financial statements.
Coordinating with HR department for solving the HR issues of team member
Provides high level secretarial support to a member of the top management
Handles records and issues of a confidential and sensitive nature.
Prepares correspondence, agendas for meetings, research reports, and monthly branch status reports.
Assist the department in preparing presentations, Financial reports etc.