Senior Procurement Officer
Astaldi Canada Inc.
Total years of experience :11 years, 10 Months
Goods and services purchased- including, but not limited to:
• Purchase for the following: Personal protective equipment (PPE) and other safety items, construction tools, welding gasses and supplies, concrete formwork accessories, concrete finishing items, grouting admixtures, lubricants for machinery, automotive supplies, electrical supplies, IT and communications equipment, survey instruments and repair services, plumbing supplies, environmental department supplies.
• Purchase, rental or parts for the following: tower cranes, crawler and rough terrain cranes, heavy equipment, light vehicles, concrete pump trucks and placing booms, rock crushers, buses, aerial work platforms, flatbed trailers, pumps and hoses, generators, compressors, heaters, tower lights, pneumatic breakers, chipping hammers and rock drills, swing stages, scaffolding, fencing, office and washroom trailers, insulated tarps, warehouse shelving and pallet racking.
• Experience in supplier pre-qualification, purchase requisitions, evaluation and analysis of bid responses, negotiation, issuance of purchase orders, and logistics coordination.
• Awarded materials or services based on Request for Quotation (RFQ), Request for Proposal (RFP) or sole source.
• Effective, strong communication and relationship building with suppliers in Newfoundland and Labrador, Quebec, Nova Scotia, New Brunswick, Ontario.
• Management of supplier relationships in conjunction with site operations.
• Procured goods and services, and administered/coordinated procurement tasks to support daily operational requirements of the Safety, Construction, Concrete, Rebar, Site Services, Electrical, Piping, Warehouse, IT, Survey, and Human Resources/Labour Relations departments.
• Intermediate user of the ERP software BAAN (linking Warehouse, Procurement and Finance).
• Primary buyer for the Project Permanent materials, (Lumbers, concrete formwork accessories, concrete finishing items, grouting admixtures, expansion joints, water stops, project permanent electrical items, etc.).
• Primary interface between the Procurement and Subcontract departments for the Astaldi Canada Waste Management subcontract. Coordination and collaboration with functional experts on contract issues.
• Experience in contract and subcontract development and administration (pre-award and post- award stages).
• Coordination of ground and air freight shipments with the Astaldi Canada Logistics Coordinator.
• Reporting, expediting, tracing and following up on purchase orders.
• Interface / communicate with vendors to ensure material availability for all scheduled outage/planned and emergent work
• Update delivery dates on purchase orders and communicate changes to Business Unit, work with vendor and logistics provider to develop contingency plans when needed.
• Seek and provide input into effective and efficient logistics requirements for Routine work.
• Consult with Procurement, OEM and vendors to develop best practices, procedures and standards with respect to materials availability.
• Coordinate with Business Unit and logistics provider for timely material delivery.
• Provide frequent updates on material availability to required parties (i.e. business, supply chain) and Lead in root cause analysis for failed supply chain processes.
• Monitor contracts for compliance and budgetary issues.
• Collaborated with management to develop and implement purchasing policies and procedures as per the International Standards.
• Just-in-time Delivery - Coordinated with vendors and freight providers to deliver goods and services just in time, taking advantage of all opportunities to streamline and improve processes.
• Collect Purchase Request from Individual Departments and submit for Approval.
• Send RFQ (Request for Quotation) to vendors.
• Receive Quotation and submit to the end user for technical review.
• Regularly communicate with suppliers to negotiate pricing.
• Controlling the purchasing budget and review tenders and bids.
• Prepared and issued purchase orders in accordance with company policies, negotiated terms and conditions, and maintained procurement files and follow up for Delivery.
• Monitoring delivery times to ensure they are on time.
• Ensuring the adequate supply of all required materials, components and equipment.
• Delivering cost savings for the company.
• Managing the procurement and supplier relationships for the company.
• Forward Invoices to the Accounts Department for the payment process.
• Report Daily updates to the Procurement & Contracts Manager.
• Evaluate and monitor contract performance to determine need for contract amendments or extensions and compliance with contractual obligations.
• Assist procurement and contracts administrator and managers in the preparation and analysis of project budgets and burn rates for project management for reporting to clients.
• Prepare and maintain records of all contracts.
• Writing up of books and finalisation of accounts of Trading, Manufacturing and Service Industries.
• Generation of various Accounting Reports including Bank Reconciliation Statement, Ageing Analysis, Income & Expenditure Statement etc..
• Maintenance of various registers like Purchase Register, Sales Register, Journal Register, Debit Note and Credit Note Registers, Cheque Register etc...
• Preparation and Submission of Income Tax, Sales Tax, VAT, Service Tax, TDS, EPF Returns.
• Other relevant works associated with Book Keeping.
• Collect Purchase Request from Individual Departments and submit for Approval.
• Send RFQ (Request for Quotation) to vendors.
• Receive Quotation and submit to the end user for technical review.
• Regularly communicate with suppliers to negotiate pricing.
• Controlling the purchasing budget and review tenders and bids.
• Prepared and issued purchase orders in accordance with company policies, negotiated terms and conditions, and maintained procurement files and follow up for Delivery.
• Monitoring delivery times to ensure they are on time.
• Ensuring the adequate supply of all required materials, components and equipment.
• Delivering cost savings for the company.
• Managing the procurement and supplier relationships for the company.
• Forward Invoices to the Accounts Department for the payment process.
• Report Daily updates to the Procurement & Contracts Manager.
• Evaluate and monitor contract performance to determine need for contract amendments or extensions and compliance with contractual obligations.
• Assist procurement and contracts administrator and managers in the preparation and analysis of project budgets and burn rates for project management for reporting to clients.
• Prepare and maintain records of all contracts.