نجم بن طاهر الحماده

Administrative في الهيئة الملكية بالجبيل

• المملكة العربية السعودية - الجبيل
• أشغل هذه الوظيفة منذ أغسطس 2004

Administrative
Royal Commission for Jubail & Yanbu
2004 - Present


General Admin:
• involving meetings and preparing their reports.
• Processing manager’s communications (email, telephones, mail).
• Receive daily mail and re-direct them to the concerned.
• Arranging and managing services for management .
• Preparing necessary documents and submissions to the related Offices.
• Handling documentation work including archiving, copying, printing.
• Prepare internal & external correspondence.
• Ensure implementation of administrative decisions.
• Produce & prepare reports.
• Organization of the manager’s appointments .
• Enter the budget according to the general invoices of the department.
• Reception of visitors & personnel.
• Manage the daily works of manager office.
• Directing documents to the relevant authorities.
• Manage and organize office work.
• Direct contacts with managers and heads of departments.
• Organization of maintenance work in the office.
• Working with some administrative committees.
• Organize the manager's official time to fit the daily agenda.
• Writing confidential reports on the employees of the Department.
• Manage and supervise administrative staff and monitor the distribution of work and follow-up progress.
• IT coordination with different services for department .
• Coordinate the manager's transport.
• Solve problems of office staff.
• Answer the questions of the auditors connected by telephone and solve their problems.
• Receive visitors who have advance appointments and arrange their entry on the manager regularly.

HR Admin:
• Maintaining Oracle system including vacations, absences, attendance
• Maintaining and updating confidential employee files .
• Maintain all staff records .
• Arranging requirements for employees (laptops, ID Cards )
• Ensure implementation of administrative decisions and following up on challenges faced by employees.