Sr.Admin Executive
JAFZA
Total years of experience :4 years, 2 Months
charge of department office administration duties
Coordinating for the client meetings and client visits
Taking care of hotel bookings and air ticket bookings for entire department
Attendance and vacation calendar management
Petty cash management and vendors invoice process
Taking care of the
McDermott is a leading provider of integrated engineering, procurement, construction and installation (EPCI) services for upstream field developments worldwide.
The Bukhatir Group is one of the largest and most diversified business houses in the United Arab Emirates. Its main interests straddle construction, manufacturing, information technology, shopping malls, education, engineering services, real estate development, sports and the television media.
Training Management
Training Nomination scheduling & Attendance management
Preparing Monthly Public Course Calendars & room schedules.
Business unit Communication & coordination on training schedules
Training Feedback Management
Freelance trainers coordination
Preparing training certificates
Assisting trainers in setting up training room, printing and binding of handouts, arranging lunch for participants on training days
Management Reports
Monthly Billing and Collection Report
Monthly BTD Operational Report
Monthly Scheduled Vs. Actual training Report( BU wise & BTD Overall)
TNA Reports
Delegate Feedback Summary Report
TNA Status Report
Centre Operations
Invoicing - External / Individual / Internal.
Receivables & Payment follow up
Petty cash management / Petty cash Expense claims
Office Suppliers / Vendors contacts
Office Administration
Handling front office duties, maintaining filing.
Keeping track of pantry and stationery supplies, place order as need.
Updating BTD staff attendance to HO weekly basis.
Monitoring Housekeeping facilities
Taking care of clients meetings and arrangements
Organizing all the facilities for Monthly management meeting
Starlight Airlines is the biggest services provider of International Air Freight. Our market base is mainly IRAQ and AFGHANISTAN with branches in IRAQ (Erbil, Baghdad, Sulaymaniah, Basra, Umm Qaser, Dahouk, Zako and Safwan) apart from these we have offices in
Sourcing, short listing CV’s, preparing C.V submittals & arranging interviews.
Interacting with the clients in the absence of HR Officer.
Updating the database & Deleting out-dated CV’s
Conducted reference checks and positively identified viable candidates for various work assignments.
Maintained HRIS, which included reporting and updating personnel data to ensure consistency within the company systems.
Maintained Human Resource files and records in accordance with legal requirements and company policies & procedures.
Taking care of employee annual leave air tickets and business leave air tickets.
Leaves and attendance management.
Administered disciplinary procedures.
Interviewing applicants to obtain information on work history, training, education and
Office Administration and HR Operations
Maintained personnel records for the consistent functioning of the organization.
Involved in all the Admin activities.
Inspecting facility at regular intervals to maintain cleanliness & ambiance of the premises.
Coordinating with the vendors for monthly meetings.
Set up meetings and reserved rooms as directed.
Ensured that Human Resource files and records are maintained.
Maintain the stock record of stationary’s, pantry, housekeeping materials & order the same according to the requirement.
Organizing the required arrangements for client visit and taking care of hotel booking and air tickets.
Handling company petty cash and maintain the record.
Firstsource is an innovative provider of customer-centric business process services. With a network of 48 delivery centers spread across US
Involved in all the admin activities.
Maintain vendors NDA’s records.
Organizing all the facilities for the client visit.(including hotel booking)
Sending housekeeping attendance to the vendor.
Maintain employee’s feedback forms for Admin & HR facilities.
Organizing all the company events & facilities for employees.
Preparing vendor payment requests for all the vendors.