نانسي Lewis

• Providing full Administrative Assistance to the Talent Acquisition team.
•Scheduling the interviews for the candidates, arranging the flights and hotel requirements if candidates are based overseas.
•Assisting the TA Team with Assessment Center Workshop for bulk recruitment - organising the event, candidate registration, company introduction, team activities, providing job brief etc.
•Generating the Offer Letters - For regions - UAE, Bahrain, Kuwait, liaising with the TA Leads and identifying the current status of the candidates before preparing the Offer Letters.
•Keeping up to date with the Group Compensation Structure and the Company Policies.
•Creating the candidate profile on Success factors, adding the candidates to the requisition, liasing with the HR Business Partners to complete the Salary Finalization.
•Studying the requisitions to check if the Band, Title, Employee Sub Group, Location is correct., flagging to the recruiter and the HRBP to correct the same, following up with the Employee Services to get it done.
•Collecting the candidate’s documents, thoroughly checking and advising the candidates to complete the attestation requirements of their Education Certificate as per the UAE Labour Law., renewal of passports.
•Conducting Reference Checks and Background Checks for the Senior Candidates.
•Working closely with the On boarding Team to further process the candidate’s employment visa and getting them onboard, updating and sharing the weekly recruitment tracker within the team as well to all businesses.
•Helped the Healthcare Recruitment team with the initial set up for bulk hires - overseas recruitment trips, generating bulk offer letters, DHA Licensing formalities.
•Daily use of MS Office Applications like Word, Excel, Powerpoint, Outlook, OPEL and Successfactors.

Office Administrator Responsibilities:

•Welcoming visitors, receiving & directing telephone, fax messages and distributing incoming & outgoing mail.
•Manage hotel, flight bookings and transport coordination, arrange JAFZA gate passes for employees & visitors.
•Prepare & submit Expense Claims for the Line Manager and enter timesheets for the technicians.
•Issue and keep track of Purchase Orders as per TESCO process.
•Handle residential and vehicle rentals, renewals, data keeping and all related matters
•Search for new vendors when required and follow the vendor registration procedure.
•Handle business cards printing. Maintain and order office supplies inventory.
•Ensure Employees and Visitors attendance record is completed, maintained and reported correctly.
•Planning Meetings, Conferences, TESCO Events and preparing reports and presentations.

Document Controller Responsibilities:

•Preparation of QC Manuals for manufactured equipments and distributing to internal or external clients.
•Filing of Quality Control documentation from other TESCO Business Units.
•Using internally developed programs \[WindChill\] to access & print Engineered Drawings.
•Data Entry of information into Quality Control Databases using Microsoft Dynamics AX.
•Management of Quality Control records.
•Maintain hardcopy & electronic records for the Quality Control functions; including data entry, filing, scanning, retrieval & photocopying.

the Purchase Requisitions for the Drill Bits and Chemicals in SAP.
•Creating the Sales Orders for the Drill Bits and the Coring Services in SAP and forwarding all the documents to the Finance department for month end billing.
•Tracking all the Drill Bits - at the customer location, in the warehouse & maintaining their inventory.
•Working with the Procurement and Materials Team for the monthly inventory count of the Drill Bits and reporting to the department and the Finance team.
•Entering the Engineer Timesheets and Bonus Sheets in SAP after which submitting it to Finance.
•Reading the ADCO & ADMA Daily Drilling Reports and creating a database for the used Drill Bits for internal records as well emailing it to customer.
•Coordinating with the Field Supervisor in arranging the flight tickets, staff house bookings for the Crew Engineers & Technicians.
•Creating and following up on the database for the staff and field engineers with respect to their onshore/offshore passes, residence visas, trainings etc.
•Entering the Hazard Observation Cards in the system and ensuring that the monthly target is achieved.
•Ensuring the Service Ticket, Delivery Ticket, Radio Message and Invoice are ready for billing and then submitting all documents to the Finance team.

travel itineraries and hotel reservations for the staff and visitors.
•Gathering all the staff documents required for renewing the residence permits, passports, labour cards, onshore/offshore security passes and submitting to the visa department.
•Following up with the visa department regarding the same on a daily basis.
•Tracking all the legal documents, port passes if they are valid.
•Arranging the car hire and the staff houses for the segment and visitors from other offices.
•Scheduling the H2S and BOSIET Training for the staff and the new employees.
•Drafting the visa invitation and employee recognition letters as per the instructions.
•Communicating verbally & in writing in answer to emails, information requests & inquiries internally & externally from customers, and secretaries from other offices for routine secretarial &

Main responsibilities included raising enquiries for the upcoming construction tenders and follow up on the quotations with the sub contractors and updating the excel sheet as per the quotations received for the potential tenders, assisted Project Manager on site job activities like drafting letters, filing of incoming and outgoing quotations and projects.

Main responsibilities included handling front desk like receiving customers and attending telephone calls, admin duties, preparing the valuation reports for lands, villas, buildings and flats and submitting them to the banks, handling the property management issues for the rented properties.