Nancy James Marwa

▪Oversee intercompany transactions and reconciliations with the parent company, ensuring accuracy, compliance with foreign exchange regulations, and seamless reporting across global operations.

▪Support month-end and year-end close activities, including balance sheet reconciliations, accrual posting, journal adjustments and reporting reviews to ensure accurate financial records and compliance with reporting standards.

▪Manage procurement accounting activities, including purchase order issuance, quotation reviews, supplier invoice verification and approval compliance in accordance with company policies.

▪Supervise and review the timely and accurate issuance of 200+ customer invoices ensuring adherence to company policies, contractual agreements and VAT regulations.

▪Monitor departmental spending and ensure alignment with approved budgets as well as supporting cost control initiatives and identify opportunities for process improvement.

▪Manage fixed asset accounting activities, including booking of asset invoices, preparation of monthly fixed asset schedules, cost allocation, capitalization reviews, posting depreciation entries in compliance with accounting standards.

▪Assist in system upgrades, ensuring smooth implementation with minimal disruption to ongoing financial operations.

▪Work closely with tendering teams to provide financial insights on pricing, contract terms and payment structures supporting informed decision-making.

▪Produce monthly ageing reports, collection forecasts and management reports to support cash flow planning, financial analysis and decision-making

▪Respond to internal and external audit requests with accurate documentation, reconciliations and explanations

▪Managed end-to-end order management, overseeing order entry, delivery coordination, invoicing, and documentation to ensure high service levels and operational efficiency.

▪Coordinated release of blocked customer orders through credit verification and payment follow-up, minimizing operational delays and supporting revenue continuity.

▪Prepared and maintained customer bonus accruals and handled bonus payout transactions in compliance with company policies.

▪Improved accuracy and efficiency of customer account management by overseeing 100+ account creation, maintaining master data integrity and monitoring customer credit exposure to support risk mitigation and timely collection.

▪Optimized financial tracking by maintaining a robust structure of cost centres and GL account codes, supporting more accurate and efficient reporting.

▪Managed 50 vendor accounts, reviewed and processed vendor invoices related to company operations including contractors, consultants, facilities management, utilities, service providers and project-related expenses.

▪Negotiated favourable terms with suppliers, driving cost efficiencies without compromising on service quality or supply reliability.

▪Played a key role in ERP system deployment, conducting hands-on training and resolving technical issues to ensure a seamless organizational transition.

▪Generated comprehensive Payables reports and facilitated internal and external audits, including aging, overdue balances, and variance analysis, providing management with actionable financial insights.

▪Performed balance sheet reconciliations and ensured accurate financial reporting by aligning supplier statements, AP subledger, GL balances, GR/IR accounts, accruals and aging analysis

▪Collaborated with cross-functional teams to streamline accounts workflows, improve reporting efficiency and reduce operational bottlenecks.

▪Performed GL account reconciliations, investigating variances to ensure accuracy, completeness and proper financial classification.

▪Built and maintained strong relationships with internal stakeholders and external partners including bank institutions.

Seasonal Summer Job

▪Delivered seamless payment experiences by efficiently handling cash and card transactions, ensuring accuracy and minimizing discrepancies while maintaining a welcoming environment for all guests.
▪Oversaw daily cash operations and shift workflows, ensuring accountability, smooth transitions, and consistent adherence to company policies.
▪Resolved customer concerns and inquiries with professionalism and empathy, enhancing satisfaction, building loyalty, and promoting a positive brand image.