Executive Secretary To CEO
Virtus Informatics - Al-Essa Group
Total years of experience :8 years, 11 Months
Reporting to the CEO.
Prepare memos & formal letters.
Plan and schedule CEO meetings.
Arrange the mails from / to manager / departments.
Maintain filing system.
Organized and review all the documents to be signed by CEO.
Prepare reports & charts when needed.
Organize and attend all meetings and make minutes of meetings.
Excellent Internet research skills.
Handle all correspondence.
Responsible about CEO`s calendar and his database.
Hotel and tickets booking.
Coordinate with HR department and assist them.
Handle incoming and outgoing communications with suppliers
Prepare sales order and purchase order and send it to supplier.
Responsible about the leave system and apply for the team.
Handle ERP system.
Performs secretarial duties, data entry, receives and screens office calls and correspondence, responds to routine telephone inquiries; forwards calls to appropriate party.
Receives, data stamps and distributes incoming mail. Distributes purchase requisitions in numerical order to appropriate office staff.
Stamps all Accounts Payable checks, matches with remittance stubs, prepares for mailing in a timely manner.
Performs other duties as assigned.
Verbal and written communication skills
Program coordination skills
Organizational/planning skills
Accounting and bookkeeping skills
Ability to prepare reports and publications
Ability to manage multiple tasks simultaneously
•Arrange all purchase orders & Contracts.
•Capable of finalizing deals with customers, companies and ministries.
•Reporting to the general manager.
•Handling the sales plans and sales forecast.
•Work under pressure within a Team with no time limit.
•Write memos & formal letters.
•Answering the phone and welcome the visitors.
•Arrange the mails from / to manager / departments.
•Organize memos and letters within the files.
•Prepare reports & charts when needed.
•Write the minutes of meetings.
•Arrange manager dates and remind him about it.
•Good knowledge of internal and external communication.
•Excellent Internet research skills.
•Negotiation - Close Deals - Cooperative - Business Development.
Alexandria - Egypt).
Languages
Arabic : Native Language
English : Moderate
Profrssional skills summary
•Lead, motivate and support the team to achieve targets set by top management in professional way.
•Doing daily cash report.
•Customer Service: welcome the customers - solve customers problems.
•Updating our VIP clients with our latest promotions and new products. Which leverage company image and credibility to the customers.
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