Administration Manager
WEICON Middle East LLC
Total years of experience :22 years, 9 Months
Provide leadership support to a team of 6 subordinates responsible for managing the administration and supply operations of the company engaged in the business since 1947 WEICON GmbH & Co. KG (Germany) develops, produces and sells special adhesives and sealants, technical aerosols and high-performance assembly pastes and greases for all areas from production, repair and maintenance to servicing. Report to the Managing Director.
• Area Sales Manager Co-ordination, Invoicing, Delivery procedure, Collecting information of new customer, Pro-exhibition emails, Filing & stock formation, develop and implement warehouse operational strategies/ programs in accordance with company’s policy and to meet established objectives for providing efficient, effective services for all the business units of the company.
• Provide wide range of administrative support to the company in managing the welfare including total general office administration management, independent correspondence, telecommunication system, stationary supplies, messenger, janitorial services and coordination vehicle maintenance including cleaning & housekeeping for the entire Company.
• Responsible for random checking on movement of incoming & outgoing stocks.
Provide leadership and direction to a team of 7 subordinates responsible for managing the administration and operations of the company engaged in the business of Events Management and to ensure all administrative operational activities are carried out within the stipulated frame-work of policies and procedures. Report to the Managing Director.
• Plan, develop and implement departmental operational strategies/ programs in accordance with company’s policy and to meet established objectives for providing efficient, effective services for all the business units of the company.
• Provide wide range of administrative support to the company in managing the welfare of over 35 staff including total general office administration management, independent correspondence, telecommunication system, stationary supplies, messenger, janitorial services and coordination of all transport scheduling and vehicle maintenance including controlling cleaning, pests, housekeeping, Furniture & Fixtures, Security Management & beautification for the entire Company.
• Develop and implement improved practices for controlling costs incurred in maintaining company Assets & Properties including control on all administrative expenses.
• Responsible for overall security of office assets, personnel with random checks on movement of incoming & outgoing.
• Assist the Directors in the recruitment process. To ensure compliance to employment law coordinate with the PRO in processing New Hire paperwork like completing Visa & Immigration Department formalities.
Work History
• Facilities Management -Liaise with Authorities and facilities management companies for office maintenance and repairs.
• Responsible for making travel and hotel arrangements and planning itineraries for the staff plus negotiation of corporate rates with Hotels / Travel Agents/ Car Rental companies - Software ERP-Visacc.
• Scheduling meeting and meeting rooms.
• Personnel Files Management. On line Visa posting.
• Legal Documentation - Lease Renewals / Visa Renewals / Trade License Renewals.
• Preparation of Salaries for employees and posting through WPS System - Software ERP-Visacc.
• Participated in developing & designing the IBN Tech India Limited an online tourism services which involves monitoring the efficient and easy way of online bookings.
• Liaised with banks for payment gateway engine for online credit cards transactions.
Provide strategic and operational support to the Management in ensuring smooth operations of the company engaged in the business of Events Management having staff strength of over 20 people. Report to the HR Manager.
• Manage the complete Office Administration function of the company having staff strength of 20 employees. Assist the Management in providing strategic leadership, direction, and support to the company, while assist in managing the implementation of administrative policies and programs to support the business objectives of the company.
• Responsible for company’s document management, office administration management, contract administration. Business Trip Planning / Travel Management for Senior Management.
• Organising and scheduling meetings for Directors.
• Performed online visa processing, fixed Asset controlling. Employee Salary processing.
• Provided marketing support for organizing major Exhibitions and International Trips.
• Facilities Management -Liaise with Authorities and facilities management companies for office maintenance and repairs.
With responsible of directing daily operations and business plan implementation for the Retail Store -of this leading company Group dealing in International Luxury Brand of Fashion - Gold / Diamond Jewellery/ Accessories. Fully accountable to the Retail Manager to provide visibility and monitor productivity. Manage a team of 40 staff. Report to the Regional Manager.
• Responsible for maximizing store’s contribution through exploiting every opportunity to drive sales, reduce stock loss and maintain cost controls and delivering the highest level of motivation to the staff members and development of team members.
• Spearheaded and grew the Annual Sales Revenue of the significantly.
• Ensuring individual and store compliance with all company regulations and procedures.
• Responsible for deciding store-section layout and stock positioning and managing stock availability.
• Responsible for applying and maintaining guidelines and standards for visual presentation and store -section appearance and recommending and coordinating in-store promotions. Including all aspects of POS and store-section key control and cash management.
• Responsible for ordering stock. Planning and implementing promotional activities for the store to maximize the revenues.
• Responsible for setting targets & budgets for the sales team as well as implementing various training programs for the development of the sales force for the optimum output in line with the market needs & opportunities.
• Customer database management, direct marketing of new collection on seasonal basis. Preparation of invitations for customers for the International fashion shows and keeping informed the customers for their Haute Couture orders in order to maintain good customer relationship.
• Providing leadership, counselling and career guidance for the development and guidance of all the staff.
• Other key management responsibilities include: MIS reporting, forecasting, budgeting, recruitment, job descriptions and managing off all risk transactions.
• Responsible for the entire General Administration of the Property such as preparation of daily reports, daily meeting schedule for the Director and the Marketing Department.
• Performed daily Hotel Occupancy Report Preparations.
• Responsible for self-correspondence, legal documentation of hotel, supplier contracts administration.
• Responsible for the entire General Administration of the Property such as preparation of daily reports, daily meeting schedule for the Director and the Marketing Department.
• Performed daily Hotel Occupancy Report Preparations.