Nanette Ayran

 Reporting and assisting Project Manager with the project needs at the Site such as providing administrative and secretarial support.
 Maintain confidentiality around sensitive documentation.
 Carefully reviewing time submissions and alerting department heads to inconsistencies or discrepancies in time reporting
 Maintaining copy (s), scanning and storing documents & creating templates
 Manage requests for documentation.
 Maintaining log related to the different activities such as: Letter correspondence, Permit, All Drawings & documents Submittals (Preliminary, Inspection, Shop drawings, IFC drawings, Detail Design drawings & As-Built drawings) & etc.
 prepare correspondences, and memorandum, sending emails including assessing its priority, collating it with relevant background information, and presenting it in a logical and orderly manner, then allocate, where necessary.
 Ensures the accurate and timely production reports and papers generated by the Project Manager and other top management. This will of course involve drafting papers.
 In-charge of Document Control Procedure including projects Technical and Commercial documents such as limited to - BOQ, Specifications, Drawings, Contracts, etc.
 Maintaining files and issuing Excellent correspondence(s).
 Compiles, maintains and controls records, ensuring confidentiality, ensuring the accuracy of documentation and updated logging on the system for easy retrieval (Manual or Electronic)
 Posting all types of incoming and outgoing documents; informing and allocating concern departments.
 Make sure that controlled copies of the latest approved documents are given to the appropriate and concerned person(s).
 Preparing the following reports such as Petty Cash, Daily Report, Weekly Monitoring Program, Site Status, etc. required by the Top Management and submitting on time.
 Preparing and tracking the following submittals such Materials, Shop drawing & As Built Drawings, Method Statement, Work Inspection Request, Materials Inspection Request, Monthly Progressive Invoice, Materials Requisition Order, RFI, Closing NCR, and SOR.
 Assisting Engineers in preparing Project Variation Order and Extension of Time (EOT) documentation & all responding letters to Client.
 Coordinate with the entire concern department for Project status, Project deadlines, and some other important matters for the projects.
 Assisting Engineers in preparing Monthly Payment Certificates for the supporting documents.
 Preparing the Attendance Sheet at the end of the month.
 Any other tasks as assigned from time to time by the Project Manager.
 Prepare AD-HOC reports on projects when required.

 Posting all types of incoming and outgoing documents; informing and allocating concern departments.
 Make sure that controlled copies of the latest approved documents are given to the appropriate and concerned person(s).
 Preparing the following reports such as Petty Cash, Daily Report, Weekly Monitoring Program, Site Status, etc. required by the Top Management and submitting on time.
 Preparing and tracking the following submittals such Materials, Shop drawing & As Built Drawings, Method Statement, Work Inspection Request, Materials Inspection Request, Monthly Progressive Invoice, Materials Requisition Order, RFI, Closing NCR, and SOR.
 Assisting Engineers in preparing Project Variation Order and Extension of Time (EOT) documentation & all responding letters to Client.
 Coordinate with the entire concern department for Project status, Project deadlines, and some other important matters for the projects.
 Assisting Engineers in preparing Monthly Payment Certificates for the supporting documents.
 Preparing the Attendance Sheet at the end of the month.
 Any other tasks as assigned from time to time by the Project Manager.
 Prepare AD-HOC reports on projects when required.

➢ Directly reported to the CEO and to the Technical Manager of the company
➢ Responsible for providing secretarial, clerical, customer service, administrative, and
human resources to ensure that services are provided in an effective and efficient manner.
➢ Maintain an adequate inventory of office supplies, and maintain a records management
system.
➢ Maintain electronic and general filing system and retrieve corporate/company documents,
records, and reports.
➢ Prepare and keep records and monitoring of quotations, sales orders, sales invoices,
receipts, credit notes, reports, memos, correspondence, and other documents, using word
processing, spreadsheet, database, and/or presentation software or using email.
➢ Liaison representative of the company for CNIA, GASCO, ADCO, ZADCO, and some other
oil and gas companies.
➢ Answer and manage incoming and outgoing calls.
➢ Prepare Prequalification documents for prospective clients, as per instructions.
➢ Respond to customer queries via mail or phone in a timely and accurate manner
➢ Monitor day-to-day transactions, keep records, and maintains control of the same.
➢ Acts as Accounts, at times.
➢ Any other tasks as assigned from time to time by the CEO and Technical Manager