Administrative Officer
Federation of Jain Educational Institutes
Total years of experience :36 years, 11 Months
Admin Officer in Federation of Jain Educational Institutes - Tamil Nadu.
Responsible for regular Office Management, co-ordination with FJEI National HQr and 86 Jain Educational Institutions within Tamil Nadu, organize various Training Seminars/Workshops for Educational Institutions, help Educational Institutions by way of counseling parents for students admission, applying for various Statutory Licenses/Certifications from Govt. Agencies in liaison with TN-Education/Revenue/Public Works Depts.
Watch over implementation of various Value Added Educational programs like Smart Girl, Mulyavardhan, Desh Apnayen, Whole School Transformation Program, etc., by all Jain Educational Organizations in TN.
Maintain respective Office Files, attend to Tele calls, Meetings, record and prepare Proceedings,
Conduct Preliminary Interview of Candidates applying for various Teaching/Non Teaching vacancies of the Educational Institutions (College/International Residential School), verify their Educational Certificates and Experience Testimonials, ready their Appointment Order, timely renewal of Contractual Appointments, etc.
• Being the CEO remained responsible for complete general administration, accounting & auditing, budgeting, reconciliation, cost control, renovation of buildings, Guest House Management and provisioning issues.
• Ready Annual Reports, News Letters, convene Annual General/Managing/Executive/Finance and other Sub Committees’ Meetings, execute actions and report compliance to Managing Committee.
• Maintain public rapport with Government & Non Governmental Agencies, Vendors/Suppliers, Air & Ocean Freight Operators, Corporate Sectors including, Banks, MNCs and Sister Agencies, etc.
• Keeping watch over renewal of Grants / Donations / Fund Raising Appeals and timely extensions of Projects.
• Responsible for administration of different Departments / Sections of the IRCS Tamil Nadu, viz., Blood Bank, Day Care Hospital, Physiotherapy cum Fitness Centre, Artificial Limb Centre, Nurse Aide/Health Assistant Training Centre, Disaster Management Training, First Aid Training, Red Cross Kidzee Franchise, Family News Service, Rescue & Relief Works, CSR Projects of MNCs, like, Verizon Foundation, Michelin TN (India) Tyres Ltd & Canadian Red Cross, Youth and Junior Red Cross Movements and Capacity Development of all 32 District and 89 Sub District level Branches of IRCS TN.
• Championed smooth functioning of all Projects/Programmes of the Government of Tamil Nadu, viz., Urban Family Welfare Centre, Family Counselling Centre, Free Hearse (Van) Service, Mother & Child Drop Back Service and Operation of Buggy Services for the Differently Abled & Elderly within TN Secretariat.
• Delivered best towards cosseted cost control on Exchequer.
• Raised Fixed Deposits of Society to INR 187 Million besides modernization works worth INR 75 Million in 5 years.
• Syllabus for Youth Red Cross Movement prepared was adopted by all Universities in Tamil Nadu and introduced in the Academic curriculum of all streams.
• Got existing Montieth Road renamed as Red Cross Road.
• Appreciated by the Government of Tamil Nadu & IRCS TN for Best Rescue and Relief Operations, arranging Medical Camps, opening roads for regular vehicular movements, during Chennai Floods 2015.
• Lucratively managed the Free Hearse (Van) Services Project of the Govt. of TN having 180+ fleet vehicles, 350+ drivers & 100+ Admin/Technical/Call Centre staffs and remained successful in transporting 425 Thousand deceased free of cost.
• Remained exultant in providing free transportation to 63 Thousand Mothers along with their new born to their respective residences, through Mother & Child Drop Back Services of Government of TN having 70+ vehicles fleet, 125+ drivers & 50+ Admin/Technical/Call Centre staffs.
• Remained instrumental in ensuring qualitative Vehicle maintenance, insurance extension, road tax, timely completion of all Registration formalities, Re-modelling of vehicles through authorized vendors, procurement of logistics, tendering processes, watch over vehicle accident cases, lodge FIRs, Policy claims, Court cases, recruitment, watch leave/attendance, staff health/accident/death insurance, PF, Salary, OT & TA and Labour issues.
• Preparation & Presentation of Budget proposals to Government for approval, execute and ensure cost control.
• Arranged first of its kind 3 days Disaster Management Trainings in five Batches through the elite National Disaster Response Force Officers to 123 IRCS Volunteers / Representatives, 5 days Mega V & ODK (Open Data Kit) Training (a Training to track record of victims of major disasters, including arrangements for their relief materials, fresh water, etc.) to Indian and Sri Lankan Red Crossers, one day Disaster Management Orientation to 47 Thousand College students (YRC Volunteers) & First Aid Training to 53 Thousand Senior Professionals.
• Could successfully register 1300 Colleges and 4560 Schools under Youth and Junior Red Cross Movements respectively.
• Directly responsible for Purchase Order, Distribution, Inventory and Lead Time Management.
Direct reporting over 280 Business Clientele
• Lead the Security & Hospitality Services and ensured operational excellence, high productivity and customer satisfaction.
• Maintain strong relationships with business units resulting in high KPI improvement/Customer Service/Organizational Development and growing clientele.
• Managing Shared Service Center’s through changes in management while changing processes and procedures to drive efficiency and productivity improvement.
• Had overall responsibility for the security network, recruitment, deployment, accounting, drawal and disbursement of salary, EPF and ESI of all workers through Electronic Data Processing, provisioning, filing various returns including Income and Service Tax, etc., besides maintaining high grade public rapport.
• Increased employees strength considerably by undertaking mass recruitment processes.
• Enhanced Clientele manifold.
• Initiated the process of Office documentation digitization.
• Started filing Income & Service Tax Returns online.
• Conducted periodical inspections/audits and developed required training process to improve KPI’s which ensured maintenance of 100 % KPI compliance in areas of operations.
• Acted as a high level consultant to general administration besides rendering qualitative secretarial assistance to Top Managers while providing strategic planning and initiating positive changes to improve quality of cost effective services.
• Effectively revamped all vital Manuals of the Organization, just within 72 days record time schedule.
• Championed operational execution as well as driving the need for systems changes in tandem with other CPMFs.
• Prepared consummate proposals on core policy issues to Govt. towards Troops deployment & VVIPs inspection/tour programs.
• Critically analyzed Judicial Trials, Court of Inquiries and Departmental Enquiry Proceedings towards rendering quality justice.
• Attended all high level Conferences, Meetings, liaised & interacted with MoD, other Para Military Forces and State/UT Police/Local Administration for settling various administrative, operational issues and policies execution.
• Championed in managing Administrative commitments, Recruitment Rallies, Vehicles Fleet, digitization, Insurance for drivers/vehicles, purchase, tendering processes, accountability, auditing, quality auditing, Court cases, Compliance and reported to Top Management.
• Monitored key areas for policies execution, vigilance track, plan, procure & manage all logistics/stores, proportionate utilization of budget grants with cost control checks.
• Ensured infallible discipline to enhance quality of service and manage Facilities including AMC and Calibration Certification of all Office, Fleet Machineries, Hospital, Cook house equipment, etc.
