Manager
Nomura Services India Pvt Ltd
Total years of experience :25 years, 6 Months
• Leading a team of 20 associates.
• Team Leader for Accounts Payables for a Fortune 500 client for the EMEA region.
• Ensuring error free daily inventory reporting of Accounts Payable.
• Report monthly Processed on time and Paid on time metrics.
• Focal point for escalation related to EMEA region
• Part of the Global Root Cause Investigation facilitator team
• Ensure adherence to company’s and client compliance policies.
• Organize team building and motivating activities
• Organize process and non-process trainings
• Initiated creation of a tool in excel to enable reduction of errors
• Liaising with the HR team to iron out any salary/overtime issues
• Regularly update the FMEA file to ensure that the measures to control defects/defective are up to date.
• Prepare/validate the monthly billing file
• Nominate deserving team members for monthly awards
• Half yearly goal assessments of team members.
• Single handedly handling the accounts of a leading UK based Properties Management Company.
• Check/alter the system database to match the reports requirements of the client.
• Ensuring error free reporting of Accounts Payable and Accounts receivable.
• Prepare and submit weekly cash balance report and ensure that the deadline is met without compromising on quality.
• Download bank statements on a daily basis and Posting of bank receipts and payments in the system as per deadlines set by the client.
• Posting of supplier invoices in the system as per Service Level Agreement with the client.
• Raising monthly and quarterly demands/credit notes/one-off invoices to various tenants/landlord. Also, ensure that the demands are raised in lieu with the guidelines given by the client. Quarterly invoices are further bifurcated as per Modern, Scottish and New Scottish dates.
• Generating monthly/quarterly VAT reports as per HMRC guidelines and ensuring accuracy of the output and input VAT figures. Also, check the accuracy of exempt and out of scope items.
• Prepare yearly service charge reconciliation and raise demands/credit notes to tenants.
• Liaising with client representatives to solve their/our queries related to the reports and also gain knowledge about any “Additional Services” required by the client.
Other Activities
• Part of the “Quality Team” to ensure that the quality of performance meets ISO 9001: 2008 standards and do in-depth “Root Cause Analysis” of errors committed to arrive at the best possible Corrective and Preventive action.
• Part of the “Social Committee” to organise various events and functions to maximise team bonding and team interaction.
• Represented the Company in the inter-company cricket competition.
• Leading a team of 4 accountants.
• Responsible for handling the complete accounts of the mother company and five group companies till balance sheet finalisation.
• Preparing staff payroll including all their leaves, benefits, recoveries and adjustments and maintain separate documentation for expatriates and locals to be submitted to the Ministry as per Government procedures.
• Liaise with bankers with reference to overdraft, bank guarantees, project financing, performance bonds and letters of credit.
• Handling payments, attend payment enquiries, handle suppliers and maintain books of accounts and co-ordinate with Purchase department to solve any discrepancies in suppliers’ statements.
• Preparing invoices and follow up with customers for payments and ensure despatch of monthly statements to customers.
• Preparing monthly MIS reports to be submitted to the group General Manager and Managing Director.
• Maintaining cash book, General Ledger, handling and checking all the petty cash vouchers to ascertain proper debiting and charging, journal and subsidiary accounting record per statutory requirements.
• Preparing monthly cash flow statements, bank reconciliation and labour overtime reports in comparison to the previous month.
• Scrutinise the inter-group transactions and ensure balance confirmations as at the end of every month.
• Interact with Statutory auditors and internal auditors to ensure smooth finalisation of Profit and loss account and Balance Sheet.
• Responsible for handling the branch accounts independently including job costing & profit reporting
• Maintaining cash book, General Ledger, handling and checking all the petty cash vouchers to ascertain proper debiting and charging, journal and subsidiary accounting record per statutory requirements. Handled office administration, cash and bank transaction.
• Handling accounting and finance activities including classification of bills based on various heads of accounts, preparation of quotations, invoices, maintenance of various register etc.
• Purchasing/ procurement of consumables and inventory control related items and allocation of the same to respective jobs.
• Coordinating with sales department for date of delivery to customer, based on knowledge of firm's delivery, schedules. Preparing daily production report, overtime calculation and updating factory requirements in regular basis.
• Preparing staff payroll including all their leaves, benefits, recoveries and adjustments.
• Maintaining creditor individual accounts and follow up with the payments.
• Preparing cash reconciliation summaries, bank reconciliation statements and debtors’ statement of accounts. Preparing stock reconciliation statements.
• Preparing reports and submitted the same to the management.
• Part of the implementation process of ERP Software (OMEGA).
• Responsible entirely for monitoring Tax payable of individuals, HUF & Companies.
• Scrutinizing Advance Tax Payable.
• Performed Tax Audit of firms and limited liability Companies.
• Checking of Tax deducted at source against salary, interest, rent, etc.
• Performed routine office related functions and self-correspondence.
• Liaised with income tax authorities and banks for facilities on behalf of customers.
• Co-ordinated despatch of income tax returns and invoices.