Site access Specialist
Pacific Atlantic and Engineers
Total years of experience :13 years, 5 Months
PAE (Pacific Atlantic and Engineers). (Baghdad, Iraq)
1. Site access Specialist,
US Embassy, Al-kind Street, International Zone, Baghdad, Iraq. March 2016 to till to date
Responsibilities
•The Embassy Complex (EC), in Baghdad, Iraq and will be associated with the Program Management Office (PMO).
•Reports to the Site Access Supervisor and PMO (Programming Management Officer).
•Responsible for the Baghdad Embassy Complex Task Order and Iraq required access for employee Badging, Vetting, Security certificates, visas, and LOA’s.
•POC for and subject matter expert on obtaining all required travel and entry/exit visas including the processes for renewals.
•POC for and subject matter expert on obtaining all required vetting including the processes for renewals.
•Report Operational Security (OPSEC) violations immediately to the Site Access Supervisor.
•Act as the principle POC with the vetting department and with all badging issues.
•Responsible for notifying the Site Access Supervisor regarding evaluated threat level notifications, security violations or breaches in security on the Task Order site.
•Responsible for give written and oral reports or presentations to employees and site management - Participates in weekly travel briefings and helps prepare travelers for their safety during their upcoming trips.
•Perform additional duties and special projects as assigned.
•Maintaining visitor access roasters
•Responsible for 2069 staff’s PAE Accountability from the below Four Sites
•BEC ( Baghdad Embassy Compound)
•BDSC( Baghdad Diplomatic Security Center)
•Basrah (OIL & Military Base Camp)
•Union III ( Military Base Camp
• Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
• Pays employees by calculating pay; distributing checks; maintaining records.
• Administers medical insurance, savings bond, and disability programs by advising employees of eligibility; providing application information; helping with form completion; verifying submission; notifying employees of approvals.
• Monitors unemployment claims by reviewing claims; substantiating documentation; requesting legal counsel review.
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
• Documents human resources actions by completing forms, reports, logs, and records.
• Updates job knowledge by participating in educational opportunities; reading professional publications.
• Accomplishes human resources department and organization mission by completing related results as needed.
• Coordinates visitor arrivals with WDC and Post including GSO, RSO, Property, Housing and Travel related events through HR Travel Specialist
• Coordinates contractor requirements with other Embassy offices (i.e., Travel, Medical, Property, etc.).
• Receives and reply daily e-mail from WDC office and prepares responses to questions and data requests.
• Assists the Site Management Staff with e-mail management and scheduling meetings with PAE and State Department personnel
• Maintaining visitor access roasters
• Preparing and dispensing US Embassy staff salaries and taking care of related issues.
• Maintain receipt and distribution of letters and other communication in office and follow up the incoming and outgoing letter.
• Responsible for 600 staff’s time sheets, medical dues and related medical concerns.
• To maintain the invoices for payment request on weekly and monthly basis.
• Coordinate and maintain records for staff, office space and all other facility duties.
• Sort and distribute incoming correspondence, including email.
• To prepare the roll call accountability, administrative duties.
• Monitor and assist with maintenance of the organizations facility information.
• Preparing and sending daily DFAC Service report to PAE.
• Submit weekly & monthly company’s statements and reports in respect of delay in office work and submit progress report of all.
• Maintain all employee personnel files.
• Maintain confidentiality in aspects to customers, staff and facility information.
• Maintain the all staff’s medical reports and SERVSAFE training program
• Preparing and dispensing US Embassy staff salaries and taking care of related issues.
• Maintain receipt and distribution of letters and other communication in office and follow up the incoming and outgoing letter.
• Responsible for 213 staff’s time sheets, medical dues and related medical concerns.
• To maintain the invoices for payment request on weekly and monthly basis.
• Coordinate and maintain records for staff, office space and all other facility duties.
• Sort and distribute incoming correspondence, including email.
• To prepare the roll call accountability, administrative duties.
• Monitor and assist with maintenance of the organizations facility information.
• Preparing and sending daily DFAC Service report to KBR.
• Submit weekly & monthly company’s statements and reports in respect of delay in office work and submit progress report of all.
• Maintain personnel files.
• Maintain confidentiality in aspects to customers, staff and facility information.
• Maintain the all staff’s medical reports and SERVSAFE training program
• To Perform Quality Check on food service operation to include conduct daily inspection of dining facility.
• Annotate temperature of freezer and refrigerator units
• Ensure pot and pan wash water in at proper temperature
• All food item on the hot and cold lines are at proper serving temperature
• Food items that are being transported marmite feeding are properly label
• Dining facility is kept at a high state of cleanliness.
• Ensure dining facility is in compliance with FM-10-23
• TB MED 530 And KBR work Instructions.
Better Knowledge on:
Human Resources Manager
Essential Duties and Responsibilities:
• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
• Maintains human resource staff by recruiting, selecting, orienting, and training employees.
• Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
• Contributes to team effort by accomplishing related results as needed.
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