Administrative Staff
The Wellness Centre
Total years of experience :14 years, 3 Months
1. Provide administrative / office support, including document preparation, copying, scanning and mailing.
2. Dealing with telephone and email enquiries.
3. Provide assistance in organizing all-staff meetings / presentation.
4. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
5. Creating Local Purchase Order, Quotations, and Invoices.
6. Prepare, maintain and archiving of all Contracts Documents in the MindBody system.
7. Monitoring / processing of new membership in the MindBody system.
8. Responds to clients’ requests, facilitates resolution to their complaints and provides excellent frontline service.
9. Prepare reports, presentations, memorandums, proposals and correspondence.
10. Keep track the daily sales transaction if well processed in the system.
11. Assist the accounting department in the event of auditing.
12. Other duties that may assigned from time to time.
1. Responsible for the Car Rental / Dubai Police System of Virgin Rent A Car LLC ( sister company of Future Image), as well as coordinating to concerned persons in RTA.
2. Act as the accounts person such as making ledger entries, debit and credit; keeping financial records and books, petty cash custody, and other related accounts using Peachtree Accounting System.
3. Prepare documents for the application of employee’s visa to be forwarded to PRO.
4. Coordinates to some related government agencies like RTA, Dubai Municipality, and others for the processing of company permits/licenses.
5. Prepares and organizes employee’s payrolls, attendance sheets, personal loans deduction, and leave application.
6. Maintain smooth operation and function of administrative works
7. Receive and interact with incoming visitors and/or clients.
8. Prepares a wide variety of correspondence and reports; drafts, memos, letter and emails.
9. In charge in the preparation of Quotation, Invoice, Purchase Order and Delivery Order.
10. Assist the Office Manager/Director in all aspects of office procedures and general requirements.
11. Organize and coordinate meetings, conferences, travel arrangements.
12. Maintain the general filing system and file all correspondence.
13. Maintain an adequate inventory of office supplies.
13. Receive, direct and relay telephone messages and fax messages.
14. Act as the Personal Assistant of the General Manager/Director.
15. Other duties that may assigned from time to time.
1. Plan, develop, organize, evaluate, manage and monitor personnel section’s programs and activities;
1.1 Recruitment & Employment - manpower planning, screening, evaluation and placement;
1.2 Compensation - wage & salary structure, job evaluation and supervision of payroll
preparation;
1.3 Benefits - implementation of company and government benefits;
1.4 Training - conduct training need analysis, monitors training needs and implements
interventions
1.5 Employee Services - monitors responsible and timely provision of Company Ids,
uniforms and certificates. Supervises day-to-day activities in the HR.
2. Identify need for personnel support through meetings, discussions, analysis, and review of other information.
3. Identifies legal requirements and government reporting regulations affecting Human Resources functions. Act as primary contact with labor counsel and outside government agencies.
4. Assign work and set schedules for department projects.
5. Monitor task completion by subordinates for timeliness, accuracy and effectiveness.
6. Investigate and respond to complaints from managers and other employees.
7. Write reports, memos and correspondence.
8. Handles and monitor the documentation for TUV ISO 9001 requirements.
9. Coordinate with the related agencies with regards the Import and Export transactions of the company.
10. Assist the accounting department in the event of auditing.
11. Serves as the Personal assistant of the Korean Department Managers.
12. Perform duties of subordinates when necessary.
1. Act as the Telephone Operator/Receptionist of the company.
2. Responsible for the timekeeping of the company.
3. Maintains and process various company's documents like Registration, Permits, Insurances, etc.
4. Responsible in working out the application for visa and/or visa extension of foreign Company officials; as well as, the application for visa and other pertinent and relevant travel documents of Company employees selected for technical training abroad.
5. Responsible for booking of hotels and airline tickets for Company Officials
6. In charge in the preparation of Purchase Order, issuance and monitoring of office supplies
7. Undertake the recording and preparation requirements with regards to SSS Pag-IBIG, BIR and Philhealth.
8. Assists in the recruitment section. Sourcing and screening of applicants, and at times conducts interviews in the absence of HR Supervisor.
9. Distribution of company ID and uniform to newly hired employees
10. Prepare and maintains the 201 file of the employees.
11. Responsible in monitoring of used and unused leave credits of employees.
12. Process employees membership to BIR, Pag-IBIG, SSS and Philhealth.
13. Handles daily time record/attendance.
14. Other duties that may be assigned from time to time.
College: Nueva Ecija University of Science and Technology Bachelor of Science in Management Major in Entrepreneurship 1998 - 2002