Office Manager
Manaar Energy consulting and project management
Total years of experience :17 years, 1 Months
Responsible for organising all of the administrative activities that facilitate the smooth running of an office.Ensure that office equipment is maintained, relevant records are up to date and that all administration processes work effectively. Responsible for ensuring that the office runs efficiently.
Personnel Assistance and secretarial support to Managing Director.
Managing Office files including PRO and government related works.
Developing and implementing new administrative systems, such as record management
Recording office expenditure, client invoicing, billing and managing the budget.
In charge for payroll of the company and manage daily office expenditures.
Serves as the primary point of administrative contact and liaison with clients, other offices and individuals.
Coordinating complex domestic and international travel arrangements and international meetings.
Organizing and chairing meeting with staff, including typing agenda and taking minutes.
Coordinate and Administer the Management Calendar
Tracking and managing the renewals of Trade License, Passport, Visas, Labor card etc
Maintain the security of confidential information and records.
Assisting on company legal matters.
Preparing Minutes of Meeting with lawyers and clients in regards to the disputed matters and reporting to the legal manager;
Arrange Hotel, Flight Bookings, and Meeting Rooms within and outside UAE.
Tracking the deadlines of trade licenses, addition and deletion of shareholders.
Review ongoing cases, brief and inform management accordingly.
Maintaining custody of legal case files, documents from Dubai court, POAs, Trade licenses;
Contract database, filing of contracts;
Drafting Business Letters & Legal Documents under the Lawyer’s direction;
Legal Documentation for registration, deregistration of offshore companies;
Review and verify the attestations of POAs and various documents.
Coordinating the administrative activities of the office, retrieving and integrating the data
and dissemination of the information to the employees and clients.
Act as the logistic coordinator and Dubai customs representative of the company and monitors the flow of goods (Import/Export) and transit of goods within freezones/local market;
Holds, manage and operate the accounts for Dubai Trade Portal which enable companies to transact online along with different Dubai government agencies such as Dubai Customs, Dubai Ports (DP WORLD), JAFZA Administration Services;
Acts as the administrative officer/HR officer in the Warehouse;
Documentation for visa processing, licensing and other government requirements;
Tracking and managing the renewals of Passport, Visa, Labor card etc.;
Maintain the personal files of all staff; and all other HR duties as assigned;
Maintain orderly, confidential filing system for client files;
Answer or redirect general inquiries in person, by telephone or E-mail;
Other Duties are assigned.
Performs experience level secretarial tasks of a confidential nature including but not limited to producing letters, reports, memorandums, etc. via the computer; makes photocopies, files, distributes mail, etc.
Maintains attendance reports, leave records, trip records and logs
Schedule meetings and reserve rooms for meetings
Communicates in a positive and effective manner with co-workers, clients and/or visitors
Answers telephone communications and record messages
Other duties as assigned.
* Greets and Welcomes all guests and visitors of the hotel.
* Registration of Arriving/Departure guest.
* Handles all the phone calls with utmost politeness and patience along with operating a switchboard for the calls.
* Handles all the guests and visitors enquiries and complaints.
* Takes room and function/meeting room bookings.
* Taking payments, handles cash and foreign exchanges services.
* Other duties are assigned.
* Greets and Welcomes all guests and visitors of the hotel.
* Registration of Arriving/Departure guest.
* Handles all the phone calls with utmost politeness and patience along with operating a switchboard for the calls.
* Handles all the guests and visitors enquiries and complaints.
* Takes room and function/meeting room bookings.
* Taking payments, handles cash and foreign exchanges services.
* Other duties are assigned.
* Greets and Welcomes all guests and visitors of the hotel.
* Registration of Arriving/Departure guest.
* Handles all the phone calls with utmost politeness and patience along with operating a switchboard for the calls.
* Handles all the guests and visitors enquiries and complaints.
* Takes room and function/meeting room bookings.
* Taking payments, handles cash and foreign exchanges services.
* Other duties are assigned.
Qualifications • Bachelor of science in Commerce Major in Management Accounting