Assistant Director (Admin)
Swat College of Science & Technology
Total years of experience :16 years, 2 Months
Assists the Director of one or more aspects of administrative services units and/or functions. Responsible for the management of a segment of an administrative services department or a major function.
• Responsible for directing the administrative and fiscal operations of a college, department, or unit which may include responsibility and oversight of areas including accounting, purchasing, personnel, facilities operations and maintenance, as well as fiscal operations.
• Serves on the management team with the Director.
• Participates in the strategic planning for assigned areas and assists the Director in developing and implementing the overall departmental strategic plan.
• Establishes performance goals and measures to evaluate success of assigned area of responsibility.
• Participates in formulating and implementing policies and procedures.
• Supervises the day-to-day operations of assigned area including the supervision of departmental employees. Provides guidance and direction to staff involved in department services and programs.
• Responsible for ensuring that all programs, activities, and series comply with university, state, and federal regulations.
• Responsible for maintaining an inclusive working environment that is free from discrimination and harassment.
• Performs other duties as assigned by the Director or other appropriate administrator.
Dealing HR function of the organization including Salaries, Allowances & bonuses and other financial matters.
Create files for newly recruited staff.
Assist HR Officer in maintaining staff leaves record
Responsible for the effective operations of the organization; general administration of all instructional, business or other operations of the organization.
Ensure that all CVs received are forwarded to concern technical department.
File, or cause to be filed, all reports, requests and appropriations as required by various governing bodies such as Local Boards, Virtual University, Swat University and Comsats.
Keep the management informed of the condition of the curriculum; assure effective communication between the head of the institute and the staff. Relay all communications by managing director regarding personnel to employees and receive from all institution personnel any communications directed to the managing director.
Prepare the agenda for meetings, in consultation with the head of the institution. Prepare and submit recommendations to the management relative to all matters requiring action, placing before the management such necessary and helpful facts, information, and reports as are needed to insure the making of informed decisions.
See to the execution of all decisions of the management.
See that sound plans of organization, educational programs and services are developed and maintained for the management.
Maintain adequate records for the institute, including a system of financial accounts, business and property records and personnel records. Act as custodian of such records and all contracts, securities, documents, title papers, books of records, and other papers belonging to the Board.
See that effective relations with employee organizations are maintained assume ultimate responsibility for collective negotiations with employees of the institute.
Hold regular meetings with teachers and other employees as is necessary for the discussion of matters concerning the improvements and welfare of the institute.
Responsible for the effective operations of the organization; general administration of all instructional, business or other operations of the organization.
Organization: Reach Vulnerable (USAID/SGAFP-Small Grants Ambassador’s Fund Program
Maintenance of the employment regulation manual and a staff handbook.
Assist management with strategic planning and human resources (HR).
To provide Administration services support to the organization employees.
Manage office services (office equipment and furniture, stationery etc), and procurement
Dealing, Attracting & Satisfying Customers.
Reconciled the general ledger and all cash accounts.
Responsible for the effective operations of the organization; general administration of all instructional, business or other operations of the organization.
Prepare and submit recommendations to the management relative to all matters required action, placing before the management such necessary and helpful facts, information, and reports as are needed to ensure the making of informed decisions .
Preparing JV, Expenses Sheets, Office Expense sheets & Other Expenses of Daily Wages base.
Preparing cashbook, cash transaction handling, administration of monthly financial expenditure, bank reconciliation statements, keeping track all the employee performing duties, vehicles maintenance etc.
Perform general clerical duties.
Maintain hard copy and electronic filing system.
Research, price, and purchase office furniture and supplies.
Provide office orientation for new employees.
• Assist Sr. Administrative Officer in monitoring office and maintaining office equipment.
• Provide administrative support to Sr. Administrative Officer.
• Maintain electronic and hard copy filing system.
• Contributes to the preparation of the budget.
• Worked in Computer Section on the responsibility of punching sources, posting of sources, posting of GP fund bills, cheques & maintained Human Resource data through SAP (System Application Product) software.
Monitors and evaluates programmatic activities to ensure the quality.
Recognize and solve potential problems evaluating project effectiveness.
Dealing, Attracting & Satisfying Customers.
Assist management with strategic planning and human resources (HR).
To provide Administration services support to the organization employees.
Manage office services (office equipment and furniture, stationery etc), and procurement
Coordinating with network organizations and resource people for implementation as per need.
Maintaining different sort of accounts includes managing, monitoring & evaluating accounts.
Reconciled the general ledger and all cash accounts.
Preparing of monthly cash flows statements & Trial Balance.
Any other tasks assigned by the Management Authority.
Conducting assessment and socio-economic and demographic survey of the target area.
Compilation and processing of Socio-economic data.
Monitoring & supervision of the activities of the team and given them necessary guide lines.
Promote community mobilization around relief activities and supporting local initiatives and ownership in various relief programs.
Motivation the target community for the project intervention.
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STATE, CHEMISTRY, BOTANY
ACADEMIC QUALIFICATION: 2013-