Administration officer
Alghanim international
Total years of experience :14 years, 1 Months
Now I am working in administration office duty and responsibilities
New arrival employees receiving the original document (passport, visa, PCC & Certificates) updating the company exle fine & misrto priparing the employees medical & finger print formalities send the email to project send employees medical & finger.submitted the ducument for socialaffer issue the work permit and submitted the insurance send the residency formalities
1.orgiginal visa
2.original passport
3.work permit copy
4.insurence
5.company athorised copy
6.mandup I'd copy
Civil id formalities
New arrival employees document
1.residency copy
2.passport copy
3.work permit copy
4.blood group
5.accomadation document
6.mandoup id
Controlling all the Project documents as per the company procedure.
Receiving all construction related drawings, documents, design change and site modifications and planning the work accordingly.
Ensure that all incoming & outgoing documents are distributed to personal concerned.
Maintain filling of the drawings / documents as per the company standards of quality in accordance with company quality requirement of the procedure
Subcontractor scope of related all drawings /documents issuing and controlling as per the company procedure
Project deliverable drawings and documents are submitting to client with transmittal
Maintaining TDR for the project deliverable documents and drawings.
Timely distribution of all the drawings and documents to concern department and site as instructed by Project Manager & as per Project document distribution matrix.
Compliance with Safety rules and standards.
Timely scheduled works as per the project requirements
Attending weekly and monthly safety meeting and wearing PPE for the works.
Administratative Role:
Maintaining a update register of residency for renewal status.
Receiving a work permits, updating via electronic file and submitting to Insurance dept to
concerned persons.
Receiving all types of documents, work permits and issue with a stamps for a particular
period as per requirements of work permits.
Maintain a good register receiving Passports and updating in
E.R.P (Enterprise resource Planning)
Controlling all the Project documents as per the company procedure.
Routine work related Submitting, Logging, and Distributing, Filing of Documents / Drawings (Superseded Documents/Drawings), Specifications, Standards, Calculations, Procedures, Incoming & Outgoing Correspondences
Completely responsible for Document Controlling and subcontractor Transmittals.
Preparation of the Transmittals to Client and Vendor.
Receiving all construction related drawings, documents, design change and Work site modifications and planning the work accordingly.
Ensure that all incoming & outgoing documents are distributed to personal concerned.
Maintain filing of the drawings / documents as per the company standards of quality in accordance with company quality requirement of the procedure.
Subcontractor scope of related all drawings /documents issuing and controlling as per the company procedure.
Project deliverable drawings and documents are submitting to client with transmittal.
Maintaining TDR for the project deliverable documents and drawings.
Timely distribution of all the drawings and documents to concern department and site as instructed by Project Manager & as per Project document distribution matrix.
Compliance with Safety rules and standards.
Timely scheduled works as per the project requirements.
Attending weekly and monthly safety meeting and wearing PPE for the works