Assistant Registrar
AGNEL INSTITUTE OF TECHNOLOGY AND DESIGN
Total years of experience :14 years, 11 Months
1. Create and monitor a human resources system that complies with top organizational objectives.
2. Analyze wage and salary reports; create a comprehensive and competitive compensation program that is aligned with organizational objectives.
3. Oversee personnel records as required by law including local governing bodies.
4. Identify legal requirements and government reporting regulations that affect human resource function. Ensure organization is in compliance with legal requirements.
5. Schedule and conduct annual job evaluations. Recommend and plan pay structure revisions based on findings.
6. Plan, monitor and implement employee performance appraisal on set schedule. Train managers on appraisal system, and coach employees accordingly. Resolve grievances regarding employee appraisals; provide counseling to employees and supervisors as needed and appropriate.
7. Establish and maintain employee benefit programs. Inform employees of benefits. Analyse and assess trends in benefits and recommend adjustments in benefits as appropriate.
8. Responsible for recruitment and retention of staff. Employee engagement. Orientation of new staff members, and training. Responsible for pre-screening, background investigation and credentialing of new staff members. Work with hiring managers to identify staffing needs, and identify hiring potentials based on budget.
9. Responsible for human resources budget, including establishing annual human resources budget and identifying budgetary needs and reporting
10. Employee relations, counseling and disciplining employees. Terminations, providing exit interviews.
11. Worker compensation and risk management.
12. Develop and implement monitor overall HR strategies
15. Nurture a positive working environment
17. Oversee and manage a performance appraisal system that drives high performance
18. Maintain pay plan and benefits program
19. Assess training needs to apply and monitor training programs
20. Report to management and provide decision support through HR metrics
21. Ensure legal compliance
22. Directly accountable for the implementation and supervision of University and Faculty academic policies and procedures as these relate to applicants and students. In addition, the Assistant Registrar contributes to the general operation of the Office.
23. Academic support services for a number of functions on behalf of the University. These include student recruitment, publications, undergraduate admissions, student course enrolment, academic records, examinations, grade reporting, transcript production, course and examination scheduling, student financial assistance programs and scholarships.
24. Demonstrated ability to maintain confidentiality, Excellent communication skills, Ability to prioritize, coordinate and manage; attention to details
25. Training and development of subordinate staff
26. Maintaining a continuous study of current problems
27. Monitoring and Organizing Faculty interviews as per University norms and statutes, College Governing Body Meeting, functions, conferences.
28. Supervise efficient working of assigned staff and maintain ideal working conditions according to institute policies.
29. Service matters such as appointments, promotions, retirement, disciplinary action, sanction of leave, awarding incentive pertaining to both teaching and non-teaching staff.
30. Knowledge of Goa University Statutes and Ordinances and Updations from time to time.
31. Maintaining secrecy and confidentiality in respect of institute’s policies and patterns, institute’s human asset profile and salaries disbursed along with students information
32. Coordinate with departments to develop and execute all plans according to design and budget requirements.
33. Assure that all decisions are made with the best interest of institute and students in mind
Significant Contributions:
1. First Employee to be recruited at AITD, Goa
2. Awarded Two promotions within 4 years of inception
1. Assisting in administration and accounts
2. member of the Admission campaign team
3. Recording and maintaining accounting information and reporting to the authorities from time to time.
4. Maintaining course information for various short term courses conducted at the institute.
5. Twice in a Week reporting to Verna Head Office about the activities and progress.
6. Completed all documentation for availing the telephone connection along with internet connection for Assagao office
7. Maintaining stock registers such as dead stock, purchase and lab wise inventory registers.
8. Numbering of equipments and items and Maintaining the code numbers in the dead stock registers
9. Independently assisted auditors at the time of Audit at the year end at AVTI Assagao.
10. Maintaining attendance and employee leaves of AVTI and Agnel Charities Assagao
11. Maintained bank accounts
12. Organized the weekly Management meetings at Assagao pertaining to construction and other matters
13. Made all arrangements for inaugural function for students before commencing with the courses sponsored by Govt. organizations.
14. Visited many schools and colleges so as to promote and attract the students to enroll in short term courses.
15. Preparation of monthly salary report
17. Housekeeping supervision
18. Preparation along with issuing certificates to students after course completion
19. Prepared and maintained entire documentation for purchase orders
20. Drafting of work orders, canteen contract agreement
23. Maintaining files and records.
24. Checking records and updating files regularly
25. Making requisitions for cement and steel and releasing of purchase orders for the same.
26. Maintaining expense statement of cement and steel received and updating it from time to time
27. Personally forwarding the statement of cement and steel received along with challans from time to time to Agnel Charities verna for processing payments
28. Personally forwarding the bills to AVTI Verna for payment
29. Maintained inward and outward correspondences
30. Drafting of letters without any dictation
31. Attending Phone calls and fax
32. Organized the inaugural function of AVTI Assagao
33. Got internet connection for Assagao and set up official email for Assagao
34. Significantly contributed to the “Foundation Stone Laying Ceremony” of AITD Assagao.
35. Constantly in touch with PCCE verna regarding receiving of Laboratory equipments for AITD Assagao.
36. Checking of challans with actual physical equipment and Reporting the authorities about the equipments received
37. Worked beyond working hours as when required
38. Regular visits to verna on an ongoing basis
39. Maintaining bills along with challans
40. Handling and regulating petty cash
41. Maintaining petty cash register, files and making vouchers, preparing expenses statements etc
42. Involved in the very first AICTE expert visit preparations
43. Significantly involved in the preparation of academic calendar at PCCE Verna for AITD
44. Significantly involved in making of management quota brochure for the academic year 2012-13
45. Scrutiny of applications for teaching positions at PCCE Verna
46. Involved in making the synopsis of candidates for the teaching positions at PCCE verna
47. Involved in organizing the interview at AITD for teaching positions
48. Sale of management quota prospectus
49. Maintaining Management quota files
50. Receiving and sending official emails
51. Fixing of appointments
52. Directly handled parents and students queries about admissions, fees, institute rules and regulations of the institute during the sale of prospectus as well as on other occasions
53. Maintaining personal records of teaching staff appointed at AITD
54. Preparing salary report monthly
55. Preparing and disbursing salaries
56. Scrutiny of management quota forms for 2012-13
57. Contributed towards Management quota admissions 2012-13
58. Assisted auditors at the time of Audit at the year end at AVTI Assagao.
1. Represented AIFCCS, Verna at Directorate of Technical Education Alto Porvorim for diploma admissions for the academic year 2010-11.
2. Handling official and Personnel recording work at AIFCCS.
Roles and Responsibilities:
•Handling official and administrative work.
•Ensuring proper functioning of all departments
•Reservation of guest transportation
•Reservations of rooms
•Handling guest complaints and solving them.
•Cashiering
•Proper knowledge of IDS software
• Handling official and administrative work.
• Monthly performance appraisal of employees.
• Overall supervision of employees.
• Monitoring day performance through availability of materials.
Roles and Responsibilities:
•Handling official and accounting work.
•Responsible in accounts receivable and account payable.
• Major in cost and management accounting. • Knowledge of accounting tally 7.2, 9.0 • Knowledge of Microsoft office applications • Knowledge of internet, e-mail.