Conference Producer & Operations Manager
ITP Media Group
Total des années d'expérience :7 years, 8 Mois
Summary: Responsible from inception to delivery and making sure that all of B2B events reaches its full commercial potential.
• Conducting in depth market and industry research
• Generating new ideas for content of conferences based on global trends
• Developing strong relationships with key stakeholders including senior level industry professionals
• Identifying high-level quality of speakers in each industry
• Thorough on each marketing strategies to attract the right attendees
• Create all adverts, brochures and web content for event promotion. Well versed in InDesign and Photoshop for all the marketing collaterals
• Revenue Management - Contributes to financial forecasting, planning, budgeting and reporting.
• Cost Management - Detailed budgeting, cost negotiation, budget resolution and invoice administration.
- Review current suppliers and research local suppliers to minimize costs whilst maintaining quality
• Operation Management - Coordinate and manage the set-up and production of the event on site, ensuring the delivery of a high quality event. Plan and propose workflows for every event. Supervise and manage all suppliers and contractors working on location. Ensure a smooth operation throughout each event.
• Successfully produced Caterer Middle East Food & Business Conference, MEP Middle East Summit, Executive Housekeeper Forum, Construction Week Leaders in UAE & Kuwait Summit, Hotelier Middle East Great GM Debate, Logistics Middle East Summit.
• Point of contact for all events bookings & operations, promoting the use of facilities to outside users to increase revenue
• Managing contracts and negotiations with venues and suppliers.
• Overseeing procurement of catering, audiovisual, security & rental needs.
• Prepare quotes for external hire and organize all aspects
• Maintain an up to date knowledge of both trends within the food and drinks industry, and developments and best practices
• Financial Management - Contributes to financial forecasting, planning, budgeting and reporting.
• Cost Management - Detailed budgeting, cost negotiation, budget resolution and invoice administration.
- Review current suppliers and research local suppliers to minimize costs whilst maintaining quality
• Venue Management - Participate in strategic planning, staff supervision and various administrative duties.
- Deals with vendors, security and safety requirements, and with building maintenance.
• Consistently over-delivered event execution goals, with key events being:
• Salon des Grandes 2015 & 2016 - MPP Middle East (Watchmaking exhibition for high-end brans such as Cartier, Vacheron
• Constantin, Piaget)
• Bloomberg Square Mile Relay - Bloomberg (Corporate Running race. First of it’s kind to launch in Dubai)
Specifically responsible for the following:
• Efficient conference support and telemarketing - tele-calling, invitation process (e-mailing, faxing and direct mail), telephone follow-up, confirming registrations, keeping registration lists and reports on number and structure of registrants, attendee acquisition and follow-up, database and contact management, qualification of conference related information etc.;
• Assisting with all administration and logistics at IDC MEA events;
• Vendor and supplier management, press coordination and presence at all events, email campaigns/ newspaper adverts & website maintained, assisting with pre-event (venue selection, co-ordination with hotels, sponsors/speaker co-ordination, preparation of badges, compiling attendee tote bags), and on-site activities;
• Supervision of conference end-user and speaker’s database in Intranet/Semik (Website management program - training will be undertaken) and regular update and qualification of records;
• Providing any country-related event tasks assistance
