Naushad Kayyoli

 Provide full admin support to the project team and department to ensure the smooth running of the department operations.
 Maintain records of Engineers and assist in their movements.
 Take minutes of meeting and maintain records for the operations and project team.
 Develop and maintain document control processes for the efficient management.
 Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department.
 Support the officers and project team in daily admin roles and assist to keep stock of
stationary supplies for the department.
 Perform data-entry, recording, printing and filing duties.
 Undertake any ad-hoc admin projects/duties as required.
 Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa
arrangements, claims etc.
 Assist to check and verify staff claims and invoices for project team.
 Prepare and raise purchases requisition for purchase of office equipment’s for new staff.
 Receives and registers Client provided document for detail engineering or construction engineering project, including in-house generated document.
 Controls issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.
 Maintains specifically assigned project database/s.
 Ensures proper document classification, sorting, filing and proper archiving.
 Reviews completeness of documentation and prepares document transmittals.
 Issuing PO, Invoice, preparing timesheet and back charges.
 Maintaining different books of accounts and entries.

 Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
 Arrange conferences, meetings, and travel reservations for office personnel.
 Complete forms in accordance with company procedures.
 Compose, type, and distribute meeting notes, routine correspondence, and reports.
 Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
 Locate and attach appropriate files to incoming correspondence requiring replies.
 Mail newsletters, promotional material, and other information.
 Maintain scheduling and event calendars.
 Make copies of correspondence and other printed material.
 Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
 Schedule and confirm appointments for clients, customers, or supervisors.
 Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
 Take dictation in shorthand or by machine, and transcribe information.
 Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
 Conduct searches to find needed information, using such sources as the Internet.
 Coordinate conferences and meetings.
 Establish work procedures and schedules, and keep track of the daily work of clerical staff.
 Learn to operate new office technologies as they are developed and implemented.
 Manage projects, and contribute to committee and team work.
 Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
 Order and dispense supplies.
 Prepare and mail checks.
 Provide services to customers, such as order placement and account information.
 Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
 Supervise other clerical staff, and provide training and orientation to new staff.
 Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

HR recruitment team in Infosys Bangalore India from 2008 to 2011

 Perform responsible professional/administrative work coordinating functions and executing tasks within Human Resources.
 Provide administrative support in the preparation of correspondence, reports, schedules, confidential materials and various employee issues.
 Operate payroll system and provide support and clarifications to employees when requested.
 Produce salary certificates, control holidays, medical leaves, and attendance of every employee adjusting monthly wages accordingly.
 Liaise with medical insurance companies and other HR providers under the supervision and guidance of HR Manager.
 Assist HR Manager with recruitment, interviewing, and selection processes and send appropriate correspondence to all applicants in a timely manner.
 Prepare contracts and offer letters as per request of HR Manager.
 Handle the execution of HR tasks providing administrative support to HR Manager.
 Support the department managing the execution and follow up of training and development programs to ensure optimal company-wide performance.
 Assist conducting surveys within employees and providing support for employees’ performance review.
 Assist HR Manager in the development and maintenance of Personnel Policies and Procedures and new programs and services related to Human Resources.
 Keep strict confidentiality in performing the duties and managing the information.


Infosys Corporate accounting group US payroll Bangalore India from 2011 to 2012

 Customer service operations for rendering quality services; providing first line customer support by answering queries & resolving their issues for finalising sales, ensuring minimum TAT.
 Building and maintaining healthy business relations with high net worth and corporate clients, ensuring high customer satisfaction matrices by achieving delivery & service quality norms.
 Handling the Infosys IT employee salary related query.
 Handling the request, complaint and enquiry.
 Mapping client’s requirements & providing expert advisory services.
 Coordinate with Payroll service provider.
 Record employees’ transactions in the payroll system, prepare and generate the monthly payroll reports
 Monitor employees’ attendance and their update in the system, as well as leaves and working hours’ balance
 Develop and maintain an up - to - date end user training manual and material.
 Respond to employees' queries in compensation and benefits related issues, provide the necessary support, and escalate unresolved issues to the hierarchy
 Assist in designing and revisiting compensation and benefits programs, policies and procedures
 Coordinate compensation and benefits processes across all the business and ensure policies are being followed properly
 ADP password reset and trouble shooting.
 Assists in processing payroll and provides customer service to departments and employees on payroll related inquiries.
 Maintains awareness of current rules and regulations pertinent to payroll, vacation payment, retirement and benefits and ensures the timeliness and accuracy of payroll.
 Maintains personnel and pay records for Infosys employees to ensure accurate integration of such records with the payroll and benefit systems.
 Recommends changes in payroll policies and procedures.
 Monitors and maintains all payroll general ledger accounts and personnel budgetary balances for all division payroll accounts. Performs reconciliation and analytical reviews. Prepares account analysis, accounting entries and financial reports and statements to ensure payroll information is accurate.

 Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
 Arrange conferences, meetings, and travel reservations for office personnel.
 Complete forms in accordance with company procedures.
 Compose, type, and distribute meeting notes, routine correspondence, and reports.
 Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
 Locate and attach appropriate files to incoming correspondence requiring replies.
 Mail newsletters, promotional material, and other information.
 Maintain scheduling and event calendars.
 Make copies of correspondence and other printed material.
 Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
 Schedule and confirm appointments for clients, customers, or supervisors.
 Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
 Take dictation in shorthand or by machine, and transcribe information.
 Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
 Conduct searches to find needed information, using such sources as the Internet.
 Coordinate conferences and meetings.
 Establish work procedures and schedules, and keep track of the daily work of clerical staff.
 Learn to operate new office technologies as they are developed and implemented.
 Manage projects, and contribute to committee and team work.
 Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
 Order and dispense supplies.
 Prepare and mail checks.
 Provide services to customers, such as order placement and account information.
 Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
 Supervise other clerical staff, and provide training and orientation to new staff.
 Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.