Officer
Al Qayed Travel & Tours
Total years of experience :22 years, 8 Months
1.1.2. Responsibility
1.1.2.1. Reconciliation of Airlines statement (GDS & LCC) fortnight wise with our system.
1.1.2.2. Reconciliation Hotel statement forward by suppliers on monthly basis.
1.1.2.3. Reconciliation Bank statement (QNB, CBQ, MARB) on daily basis.
1.1.2.4. Monitoring daily Cash Receipt of all Branches
1.1.2.5. Keep Track of Unpaid Invoice of Air Tickets and Hotel Vouchers
1.1.2.6. Claiming Refund from airlines through BSP link.
1.1.2.7. Matching Cash Deposit into Bank of all Branches with system receipt.
1.1.2.8. Co-ordinating with BSP/LCC airlines and Hotel vendors about account related queries.
1.1.2.9. Reconciliation of Credit Cards statement of all branches.
1.1.2.10. Take active part in audit for QTT/HQT company till finalization of accounts .
1.1.2.11. Keep track of receipt match with following invoice to keep close monitor of unpaid invoices.
1.1.2.12. Monitor all branches Sales and Airlines sales to review the target for annual incentive.
1.1.2.13. Reconciliation of PSR and DSR statement of Jet Airways and Jet Airways Cargo.
1.1.2.14. Handling the responsibilities of Finance Manager in his absent.
1.1.2.15. Reporting directly to Finance Manager.
1.1.2.16. Preparing Pay roll for Al Qayed Travel and Hyatt Qatar Travel Staff.
1.1.2.17. Reconciling and looking after queries of AR of Al Qayed Travel and Hyatt Qatar
1.1.2.18. Preparing Cash Flow on Daily/Monthly/Yearly basis .
1.1.2.19. Preparing Forecast and Budget Report quarterly for the Al Qayed Travel .
1.1.2.20. MIS reporting on daily basis Sales Target Report, Aging Report, Cash Flow.
Job Outline:
• Verify supplier and contract/service based invoices, or credit card transactions with reference to supporting documents to ensure validity of the liability or transaction booked. Ensure correct captialisation of fixed assets or ticket issuance with reference to invoices/billings and authorisations, follow up and investigate any discrepancies identified to resolution.
• Account for accruals, prepayments and recharges either in the system or manually as appropriate to ensure accounts are correctly reflected in financial books.
• Reconcile supplier and customer accounts and general ledger accounts ensuring that all matching entries are offset and genuine outstandings are investigated and highlighted to the relevant Finance Officer with recommendations for corrective action.
• Respond to queries raised from internal departments such as corporate clients, suppliers or staff on payments, invoice clarifications, payroll queries, credit card transaction details and fixed asset verification. Liaise with other departments as appropriate to ensure an accurate and prompt response is provided.
• Compile and generate scheduled reports including but not limited to sales statistics, cheques, foreign currencies for verification and analysis by Finance/Accounts Officer. Continuously review and improve the quality of these reports by providing additional information with recommendations for improvement as appropriate to enable a more effective analysis.
Maintaining Sub-Agents commission and Reconcile their accounts
•Reconciliation of LCC Airline (SpiceJet, Air Deccan, GoAir and Indigo).
•Handling A/P for entire firm ( LCC Airlines, Hotels, and other payments)
•Recovering outstanding payments from the branches and sub-agents
•Branch Audit
•Handling Sub-Agents query and sorting out their problems
•Looking after overall Account Payable part of the firm
•Fund Management for BSP payment of Domestic and International Sales
•Knowledge of ST and TDS and payroll
•Reconciliation of Banks statement (ICICI, Axis, Bank of Baroda, Union Bank, SBI)
•Mostly coordinates with Accounts Manager and CFO.
•Budgeting for Fund Flow for BSP and L C C airlines payment .
Maintaining the records of Direct Customers and Agents .
Handling staff salary and calculate the staff commission on a weekly basis according to their Sales productivity of individual staff.
•Raising invoices and credit note for the direct customer and Agents.
•Maintaining the Sale Report of Agents and prepare their incentive report, chasing the outstanding from Agents (Credit Control
In charge of DSR and preparing Staff Salary in Gulf Motors School
•Controlling of Cash and maintaining Purchase ledger
•In charge of Cash flow and monthly Expenses report
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