ISO Administrator
Qassim Cement Company
Total years of experience :27 years, 0 Months
Job Profile:
ISO Coordination
• Responsible for implementation and maintenance of Quality and Environmental procedures as per
ISO 9001:2015 and ISO 14001:2004 standards.
• Responsible for maintain procedures for compliance with all applicable laws and regulations
• Preparing Annual Internal Audit plan for conducting IQA as per ISO 9001 & 14001 standards on existing processes to verify compliance to standards & procedures to ensure certification by standard bodies.
• Coordinate with Administration and Technical personnel in formulation of methods to ensure reduction and elimination of NCR and PCNs.
• Conducted QMS & EMS related training to ISO Coordinators, Foreman and Supervisor levels to enhance the awareness and to recommend revision or changes in procedures to improve the system.
• Preparation of Integrated Management System documented procedures for QMS & EMS to identify QMS & EMS concerns, action plans and technical reports to update management on improvement and compliance.
• Ensure QCC approved document control procedure is adopted, and pursue the approval, revision, and update all changes to critical documents within the scope of the QMS & EMS.
• Prepared ISO handbook for ISO Coordinators.
• Effectively monitor and carry out implementation/follow up CVM (Customer Value Management).
• Ensure that records are established and maintained to provide evidence that the QMS is being followed and that there is a system in place for the identification, storage, protection, retrieval, retention time and disposition of such records.
• Coordinating with departments for evaluating their yearly revised ROTP’s (departmental objectives) through ROTP Evaluation charts and submitting report to top management on quarterly basis.
• Conducted Management Review Meeting for evaluating the performance of QMS & EMS to ensure its continuing suitability, adequacy and effectiveness. These reviews mean assessing opportunities for improvement and the need for changes.
• Preparing Weekly & Monthly activity report to QMS & Environment Chief and Chief Operating Officer.
Environment Coordination
• Recording Stack Emission and PM10 Emission results on daily basis and prepares daily, weekly and monthly reports to top management for evaluation as per PME Standards, KSA.
• Coordinating with Department heads for Weekly inspection and updating of Housekeeping activities inside the plant - preparing Housekeeping status reports, minutes of meeting, follow up of modification request with mechanical and engineering sections
• Monitoring calibration of stack and ambient emission equipment’s for EMS control systems and preparing reports to QMS & Environment Chief.
General Administration
• Prepared Annual Budget Report for QMS & Environment Department - preparing CAPEX, Overtime, General expenses, Equipment repair expenses, Vehicle lease plans, Contracted services, Manpower plans, Spares & Chemical consumption plans. Discussion with Finance department for verification and conducted presentation to CEO & COO along with the QMS & Environment Chief for approval.
• Evaluating the Monthly overtime usage of all Departments against the yearly approved budget and prepare variance report to Plant Director and Finance department.
• Coordination with departments for collecting the Preventive maintenance schedules and submit to Plant Director
• Coordination with Production and Maintenance departments for housing allocation of contract employees and issue of food coupons at the time of planned shutdowns
• Visitor management to plant by coordinating with the Security section and plant Petty Cash Management
• Effective handling of office stationery and fixed assets.
Job Profile:
• Responsible for entire gamut of general administration for Head office, 2 Branch offices and administration in charge of project site offices.
• Responsible for managing administrative functions like
(a) Procurement of office stationery and monitoring the usage
(b) Monitoring security, housekeeping services and civil maintenance.
(c) Vendor Management by identifying the new vendors as per company norms along with Purchase Manager and sends Vendor Approval Sheet to MD for approval.
(d) Identifying new rental buildings for staff quarters and making rental agreements.
(e) Maintaining the statutory clearances - property taxes, land taxes, vehicles taxes etc.
(f) Canteen Management - management of workers canteen at project sites.
(g) Maintaining uninterrupted Telecommunication and Internet facilities with IT section.
(h) Travel arrangements, hotel & taxi booking arrangements for guests and company staffs.
(i) Vehicle Management - managing renewal of Insurances, Pollution certificates and Fitness Certificates.
(j) Recruitment and training of administration staffs and Petty Cash Management
• Responsible for setting up new site offices - furniture, stationery, obtaining statutory clearances etc.
• Responsible for preparing annual budget and controlling the admin expenses within the budget limit.
• Responsible for maintaining all Fixed Assets by coding and recording in Asset register
• Preparing the Monthly Reports and submitting to the Managing Director.
As ISO Coordinator/MR
• As ISO Management Representative, in charge of effective implementation of Quality Management System in the organization through coordinating with the department heads and Branch Office heads.
• Established Quality Policy and Objectives with management approval and monitoring through Process monitoring charts (General and department wise).
• Prepared ISO Manual & SOP’s as per ISO 9001, ISO 14001 & OHSAS 18001 and also Safety Manual, Safety Handbook and First Aid Guide as per safety standards.
• Developed Annual Internal Quality Audit Plan for conducting internal audits on periodical basis as per audit procedure. Heading the Audit Team of the company for conducting Internal Quality Audits. Nonconformities raised through NCR report at the time of IQA by auditors are evaluated and follow up with the respective department for closing the NC.
• Evaluating the customer complaints received directly to the Head Office or through Customer feedback form and coordinates with departments for taking corrective and preventive action through CAPA form.
• Coordinating with Quality Control personnel for regularly conducting the quality inspections at project site and inspection of electrical panels at supplier premises.
• Conducting quality trainings for employees on regular basis and quality induction training for new joinees.
• Periodically conducts supplier evaluation through supplier audits (functional & technical)
• Coordinated with top management for conducting the Management Review meeting.
• Preparing all quality related reports and forwards to Managing Director as MIS reports.
Job Profile:
• Monitoring the administrative expenses in Head Office and Branch offices like rent, telephone & electricity bills, salary calculation, travel expenses etc.
• Recruitment of new employees, induction training, payroll, leave management etc
• Laisoning with govt. departments for SSI & Labour registrations & maintaining mandatory registers
• Responsible for Procurement of office stationery, monitoring housekeeping services & vendor payments
• Provided ISO Consulting service to organizations for getting ISO 9001:2008 certifications in hospitality, healthcare, construction, information technology, manufacturing, educational and government sectors.
• Acted as the MR (Management Representative) within the organization for implementation of ISO 9001:2008 QMS, conducting IQA & MRM.
• Preparation of quality manual & QA procedures for ensuring compliances as per ISO 9001:2008 QMS Standards.
• Preparing the Monthly Reports and submitting to the Executive Director.
Job Profile:
• Responsible for overall administrative activities of the company.
• Maintaining attendance record & travel arrangements of staff and daily employee pick up and drop
• Procurement of Stationery items for the Office and Maintaining Stationery details
• Recruitment of staffs, conducting induction training and maintaining staff relations.
• Responsible for SSI & Labour registrations & maintaining documents
• Responsible for managing Housekeeping, Security and Stationery
• Arranging local transport and Air/Railway ticketing through vendors for clients and top management.
• Responsible for maintenance of company vehicle (periodical service, insurance, fitness tests etc)
• Assists the Quality Manager for getting the ISO 9001:2000 certification & prepared procedures
• Preparing the Monthly Reports and submitting to the General Manager.
• In charge of business development by networking the hotels and tour operators in India and abroad for their registration in the portal for online reservation of the services through the e-commerce portal - Stayfinder.com
MBA - Master of Business Administration (Marketing & Personnel), 1995 – 1997, Shivaji University, India
BA - Bachelor of Arts, 1991-1994, Kerala University, India