Assistant Purchase Manager
Al Faraa Group
Total years of experience :18 years, 2 Months
• Handling the Group of Companies (Civil/Plant & Assets/Mechanical/Imports/Submittals/ Electromechanical) Purchases in the company. Reporting to Group Purchase Manager.
• Daily completion of processing of requisition as per allocation of target.
• Aim to save 15% on Annual Purchase volume through negotiation, alternatives or close monitoring to the product and by the adding the value engineering to reduced the cost.
• Finalization of order as per the budget cost / processing the order / closed monitoring for the delivery & materials up to end users satisfaction.
• Maintaining required standards of ISO 9000:2000, TPM, TQM, DBS in work procedures.
• Handling for the all Imports with shipping lines & Freight Forwarders
• Quarterly feedback from supplier and end-users subsequently take actions on points if required.
• Sourcing of materials required in local as well as all Imports handling with shipment.
• Monitoring of Payment terms to the improvement as best possible.
• Chasing for prompt delivery of materials as and when required.
• Tracking the market prices of Major items & arranging the fright forwarder
• To provide information to concerned persons before the price hikes, for major items in order to stock the materials in advance.
• Checking of Quotations, Comparative Statements and LPO of team member are before sending to further approvals.
• To maintain the data of suppliers and disseminate information to subordinate staff.
• Solving all the problems relating to Procurement function i.e. Prices, Specifications, Deliveries, payment and revision of LPO, To resolve the case as going towards legal, etc.
• To increase the number of Credit suppliers for Group Companies and convert all PDC, LC suppliers into open credit for the Group.
• Making analysis of local vs. import material for better pricing.
• Submission of Daily, Weekly and Monthly reports & MIS reports.
• Maintaining the required filing and document control.
• Monitor the performance of suppliers and liaise with their representatives to ensure optimum delivery of services.
• Liaise with Finance / Accounts department regarding queries on payments or Invoices.
• Vendor development, Audit & rating on regular basis.
• Completion of various project purchases like Industrial projects & pricing study.
• Co-ordinate with Marketing Dept. for tendering new Projects pricing assessment independently.
• Representing company in the market to create goodwill for creditability.
• Inventory control methods like VMI, KANBAN, ABC analysis, Contracts and Sub Contracts Operations Resource Management & Inventory Management Supply Chain Management Administration Strategic Planning Subcontracts Planning Logistics Business Plan Potential Internal Auditing Budget Preparation MIS Reporting ERP Cost Saving Measures Performance Analysis E Procurement.
• Overseeing and leading a team of Engineers for carrying out the Procurement activity, from issue of RFQ to finalization of the Purchase orders / Sub Contracts, and post order expediting till completion of all the obligations of the Purchase Orders / Sub Contracts, for high value / critical items and services.
• Involved in procurement activities related to multi thousand dollar orders for materials and services of critical and long lead items for Mechanical, Electrical, Instrumentation and Civil items/disciplines and Sub Contracts.
• Ensuring timely floating of Request for Quotations, Obtaining offers, Ensuring Technical evaluation of the offers, Commercial evaluation of the offers, Negotiation of price-delivery-commercial terms, and finalization of orders for various items including but not limited to Gas / Instrument Air Compressor packages, Glycol Dehydration package, Propane Refrigeration system, Air Coolers, Heat Exchangers, PLC/ SCADA system, Metering skids, UPS, Pressure Vessels, Cables, Switchgears, Transformers, UPS Systems, Separators, GRP / CS / SS pipes, Fittings, Motor Operated Valves, Control valves, Rubber Bellows, Cranes, Pumps, Air Compressors, Passive Cooled Shelters, Electrical and Instrumentation bulk items and all Mechanical, Electrical, Instrumentation spar and capital items
• •Organizing logistics and shipment of the materials to site using various modes of transport i.e., sea, air and road. Liaison with Engineering team, Clients, Vendors, Inspection agencies, shipping agencies for critical/ over dimensional / heavy equipments
• Oversee and Control the procurement budget for the projects and preparation of monthly CTC for the department. Preparation of weekly and monthly status reports for client regarding status of Procurement activities.
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• Obtaining quotations from various vendors and analyzing quotation with subsequent negotiation of rates.
• Placing Purchase request in E-Procurement tool and monitoring the approvals cycle till Purchase Order is generated.
• Follow up with vendors for shipment related issues and ensuring timely and Quality Delivery.
• Monitoring & performing renewal of contracts for the assets out of maintenance coverage Hosting applications for the US & MOW vendors.
• Monthly audit for Maintenance Contract to perform Addition and removal of equipment purchased on time to time basis for smooth process flow.
• Managing & optimizing the inventory in different Data Centers and maintaining the cost to company standards.
• Validating the invoices for accuracy in billing.
• works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors and exercising judgment in selecting methods and techniques and evaluation criteria for obtaining solutions
• Continues improvement system.
• Quality verification with QA Department.
• Material management systems
• Inventory control systems
• ISO 9000 / 14000, TPM, TQM Documentation
• Vendors quality inspection / Audits.
2nd rank in batch