Contracts & Procurement Manager
The Egyptian Projects Operation and Maintenance “EPROM”/ Egyptian Refining Company “ERC”
مجموع سنوات الخبرة :21 years, 6 أشهر
As a Contracts & Procurement Manager at the Egyptian Refining Company, I am leading the team toward efficient & strategic management of the Company Capex & Opex Requirements including but not limited to EPC Contracts, E&C Contracts, Services Contracts, Equipment, Capital spares & Material.
As a Contracts Manager at China Oil HBP I was Managing all the EPC Contracts with Lukoil at West Qurna Brown Field in Iraq with a total portfolio over $100 Million.
Key Responsibilities:
• Develop and maintain the department and contracts risk register to capture & mitigate the business risk exposure.
• Lead and drive the management of the strategic sourcing portfolio across Multimillion Capex & Opex categories.
• Supervising the Contracts Claims & disputes resolving process with nil Arbitration or mediation cases.
• Setting up the Governors & Control measures Essential for the Process.
• Lead the negotiation team in the company strategic high value contracts toward achieving the most possible cost saving to the company.
• Representing the company in negotiating strategic Contracts with External strategic Contractors and governmental bodies & Ministers.
• Developing and implementing tendering strategies, contract formulation including reviewing technical scope targeting no conflicts, contractor-company joint responsibilities, contractor performance indicators, quality & compliances, risk mitigation.
• Conduct analysis of new laws, regulations and contract trends to determine potential impact on the business.
• Lead the Sub-Contractors segmentation, evaluation and relationship management for both global as well as local ones.
• Reviewing the scope of work and make changes to suit company procedures, protecting company interest to have a fair deal with the successful contractor.
• Ensuring HSSE requirements are fully addressed in adherence to organization policies and procedures
• Managing the tender evaluation process including tender clarification meetings with contractors whenever needed.
• Developing and implementing tender planning/schedules to ensure achievement of award milestone activities.
• Working in a team to identify and reporting on contracts risk assessment and recommending project strategies to mitigate any such technical, legal, contractual or commercial risk.
• Effectively Interact with other stack holders (Project Management team, Engineering, HSE, Legal, QA/QC, Governmental bodies…etc).
• Striving toward achieving the most possible cost saving to company through effective negotiations and efficient risks mitigation.
• Work toward automation of the Contracts processes to deliver business intelligence & analytics for predictive planning.
• Managing adherence to budget requirements and forecasting any variations or risks to advice management about final decisions.
• Analyze demand plan, material spend, Contractors’ performance, market behavior, and technological changes based on commodities, criticality, nature of requirement, and recommend the best strategies to satisfy the service delivery while ensuring quality, cost and time targets.
Achievments
Developed the Sourcing Strategies, Objectives, policies & procedures in line with the company Mission.
Formulated & Drafted the Company Prequalification questionnaire, Tender packages, Pos & Contracts.
Created the sourcing process from Demand to Delivery based on solid KPIs.
Lead the team hiring process; initiated the team KPIs and appraisal processes.
Initiated the Contractors & Vendors Management process.
Key Responsibilities:
• Initiate the Sourcing annual strategy in line with the approved budget plan for the Company internal departments.
• Lead and drive the management of the strategic sourcing portfolio across Multimillion Capex & Opex categories.
• Initiate, develop, influence, communicate & manage execution of Procurement & Contracts Long Term Plans.
• Lead the negotiation team in the company strategic high value contracts toward achieving the most possible cost saving to the company.
• Apply whole life costing strategy in the sourcing of High value service & Equipment.
• Develop and maintain the department and contracts risk register to capture & mitigate the business risk exposure.
• Conduct analysis of new laws, regulations and contract trends to determine potential impact on the business.
• Ensure proper document trail is maintained for internal/external audits.
• Lead the Contractors & Vendors segmentation, evaluation and relationship management for both global as well as local ones.
• Support regular business reviews with strategic Contractors/Vendors and key internal stakeholders, to review performance, resolving key issues and driving continuous improvement.
• Take an active leadership role in delivering the Procurement & Contracts plans to senior business leaders at all levels of the Company. Interface with Operation, Maintenance, & support managers.
• Develop the annual training plan based on the team members appraisal and competences gap analysis.
• Provide one to one and one to many mentoring, coaching and support to team members on a timely manner and on demand.
• Perform as an essential Member in the Company Tender Committee.
• Responsible for the development, communication, and compliance of process efficiencies related to the Supply Department’s role in the requisition-to-payment process.
• Review reports and drive compliance related to Contracts/Procurement Representatives performance.
• Contribute to the preparation of company’s budget to ensure considerations of all operational expense in the overall budgeting.
• Develop and maintain Contracts, procurement and expediting reports to include Issue for Bid, technical clarification, bid evaluations and approvals, preparation and issuance of contracts/Purchase Orders, monitor Contracts progress and purchase orders delivery milestones.
• Develop Contractors/Vendors scorecard to measure thier performance against agreed upon key performance indicators.
• Work toward automation of the Contracts/procurement processes to deliver business intelligence & analytics for predictive planning.
• Ensure HSSE requirements are fully addressed in adherence to organization policies and procedures
• Benchmark, track, and analyze annual performance metrics and sourcing trends against budget on a monthly basis to demonstrate continuous improvement and progress against strategic objectives.
• Interface with internal stockholders for review of Material Receiving Reports resolve Overage, Shortage, and Damage plus invoice processing issues, handle back charge administration and purchase order/contract close out.
• Track compliance and supports formal management reporting to chairman and other members of senior management.
Key Projects to Credit:
• Initiator & Team Leader of Technical Clarification Initiative to enhance the Strategic agreements cycle time.
• Initiator & Team leader to develop new Tender packages library to cope with different tender scopes & values.
• Instrumental in acting as a Strategic Agreement Head for more than 6 Months.
• Developing Team members’ efficiency through one to one coaching & Mentoring.
• Played a pivot role in developing the Local Vendors to cope with the supply best practice.
• Participated in technical training to internal stockholders on the Supply input requirements.
Highlights:
• Responsible for pre-award Procurement activities comprising of drafting and development of: prequalification, bid list, invitation to tender, technical and commercial evaluation, negotiation and PO/Contract.
• Responsible for post-award Procurement activities comprising of: PO/Contract signing, amendments, variation orders and obtaining / follow-up letter of guarantees, letter of credit, insurance certificates, HSSE and quality plans, final execution plan in addition to close out reports, provisional acceptance certificate and final acceptance certificate.
• Expert in sourcing the Oil & Gas MRO spares including and not limited to Pipes, Pipe Fittings, Valves, Fasteners, Gaskets, Chemicals, Mechanical, Electrical, Instrumentation Spares…etc.
• Identify, develop, and implement Business Process Improvements based on lessons learned such as for cost savings, and in processes/procedures that support the achievement of business and professional objectives.
• Develop plans and objectives in line with the Department and Company objectives and ensure achievement of these goals.
Key Responsibilities:
Developing and implementing tendering strategies, PO/contract formulation including reviewing technical scope targeting no conflicts, contractor-company joint responsibilities, contractor performance indicators, quality & compliances, risk mitigation.
Reviewing the scope of work and make changes to suit company procedures, protecting company interest to have a fair deal with the successful contractor.
Ensuring HSSE requirements are fully addressed in adherence to organization policies and procedures
Managing the tender evaluation process including tender clarification meetings with contractors whenever needed.
Developing and implementing tender planning/schedules to ensure achievement of award milestone activities.
Working in a team to identify and reporting on PO/contracts risk assessment and recommending project strategies to mitigate any such technical, legal, contractual or commercial risk.
Performing risk analysis comprehensively to find the exposure of the company and eliminating such risks and developing the best pricing strategy applicable for the contract in consultation with the user to optimize Company objectives.
Striving toward achieving the most possible cost saving to company through effective negotiations and efficient risks mitigation.
Managing adherence to budget requirements and forecasting any variations or risks to advice management about final decisions.
Resolving any conflicts that may arise between suppliers and end users to ensure maintaining an excellent customer-supplier relationship to adhere to supply chain excellence.
Liaising and coordinating with Legal and Finance Departments when required in relation to contractual and commercial recommendations.
Complete self-assessments of overall activities against procedures, identify noncompliance and recommend course of action for continuous improvement.
Key Projects to Credit:
Supply, installation and commissioning of new Boil Off Gas Compressor.
LNG Sales & Purchase Agreement External Audit Service.
Supply, installation and commissioning of New Nitrogen Package.
Supply, installation and commissioning of New Diesel and Electric Air Compressors.
Highlights:
Responsible for pre-award contract activities comprising of drafting and development of: prequalification, bid list, invitation to tender, technical and commercial evaluation, negotiation and contracts.
Responsible for post-award contract activities comprising of : contracts signing, amendments, variation orders and obtaining / follow-up letter of guarantees, letter of credit, insurance certificates, HSSE and quality plans, final execution plan in addition to close out reports, provisional acceptance certificate and final acceptance certificate.
Played a pivotal role in leading a team for 6σ projects to develop procurement cycle time.
Instrumental in acting as a procurement superintendent.
Drafting FIDIC Forms Contracts from Short form up to EPC.
Key Responsibilities:
Developing and implementing tendering strategies, contract formulation including reviewing technical scope targeting no conflicts, contractor-company joint responsibilities, contractor performance indicators, quality & compliances, risk mitigation.
Reviewing the scope of work and make changes to suit company procedures, protecting company interest to have a fair deal with the successful contractor.
Ensuring HSSE requirements are fully addressed in adherence to organization policies and procedures
Managing the tender evaluation process including tender clarification meetings with contractors whenever needed.
Developing and implementing tender planning/schedules to ensure achievement of award milestone activities.
Working in a team to identify and reporting on contracts risk assessment and recommending project strategies to mitigate any such technical, legal, contractual or commercial risk.
Performing risk analysis comprehensively to find the exposure of the company and eliminating such risks and developing the best pricing strategy applicable for the contract in consultation with the user to optimize Company objectives.
Striving toward achieving the most possible cost saving to company through effective negotiations and efficient risks mitigation.
Managing adherence to budget requirements and forecasting any variations or risks to advice management about final decisions.
Resolving any conflicts that may arise between suppliers and end users to ensure maintaining an excellent customer-supplier relationship to adhere to supply chain excellence.
Liaising and coordinating with Legal and Finance Departments when required in relation to contractual and commercial recommendations.
Improving sourcing strategies, updating vendors list and tracking and analyzing vendor performance in accordance to company measures.
Spearheading in negotiating with contractors for the price and other contract terms, as and when required to get the best value for the company within the established procedures of company.
Working in a team to provide contractual guidance on post award activities such as bank guarantees and insurance certificates follow-up, variations, contractor claims, warranty claims and claims resolution, contract close-out process and approvals.
Assisting in interviews, training, and development and counseling process of team members to build/sustain high performing team and minimize turnover.
Maintaining contractual records and documentation including receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
Key Projects to Credit:
Bar Mill Plant #1 upgrading Project to increase its capacity up to Two million Tons.
Flat Steel Electric Arc Furnace Upgrading Project.
Steel Making Plant Human Machine Interface Upgrading Project.
Highlight:
Responsible for Pre & Post Award Contracts activities for all the Foreign Material & Services related to Projects.
Responsible for all the Purchasing activities From Requisition all the way through the whole cycle until receiving the material or service and payment settlement related to projects.
Instrumental in acting as a purchasing superintendent delegate.
Instrumental in acting as a team leader for projects to enhance Procurement Sourcing Methodology and Vendor List
Key Responsibilities:
Supervised/motivated team members to complete assigned tasks in a timely manner and resolved work-related issues/queries.
Assisted in interviews, training, development and counseling process of team members to build/sustain high performing team and minimize turnover.
Inspected all the obligations raised by the purchasing team before the final sanction of purchasing superintendent.
Developed and implemented tendering strategies, formulated contract including reviewing technical scope targeting no conflicts, contractor-company joint responsibilities, contractor performance indicators, quality and compliances, risk mitigation.
Reviewed the scope of work and made changes to suit company procedures, protected company interest to have a fair deal with the successful contractor.
Proffered foreign tenders and inquiries thereby responding to the bidders for technical clarification.
Drafted commercial evaluation and choose the successful bidder from technical and commercial point of view.
Administered the follow up reports to approve from top management for the commitment progress and commitment decision.
Collaborated /organized long term purchase agreements, contracts either short forms for spare parts or FEDIC forms for projects.
Evaluated and negotiated contracts in compliance with company contract templates, reimbursement structure standards and other key process controls.
Consulted letter of credit and letter of guarantee terms and conditions for preparing payments to the vendors.
Ensured HSSE requirements are fully addressed in adherence to organization policies and procedures.
Organized and arranged shipment with vendors and drafted suitable shipping documents for custom clearance and receiving the consignments at warehouses.
Maintained contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
Drafted process manual and procedures for enhancing the procurement division business in an efficient and effective manner.
Organized two international auctions and contracts for selling some valuable scrap comprising of Ni/Cr alloy based on London metal exchange prices.
Key Responsibilities:
• Collaborated /organized long term purchase agreements, contracts either short forms for spare parts or FEDIC forms for projects.
• Evaluated and negotiated contracts in compliance with company contract templates, reimbursement structure standards and other key process controls.
• Consulted letter of credit and letter of guarantee terms and conditions for preparing payments to the vendors.
• Ensured HSSE requirements are fully addressed in adherence to organization policies and procedures.
• Organized and arranged shipment with vendors and drafted suitable shipping documents for custom clearance and receiving the consignments at warehouses.
• Maintained contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
• Drafted process manual and procedures for enhancing the procurement division business in an efficient and effective manner.
• Organized two international auctions and contracts for selling some valuable scrap comprising of Ni/Cr alloy based on London metal exchange prices.