Executive Secretary
DEME NV
Total des années d'expérience :4 years, 1 Mois
Cairo liaison office - Importing tea & studying middle east tea market
Responsibilities:
•I have the authority of all the matters of an administrative nature. Responsible for conducting all foreign correspondences. Translate all office correspondences -Producing Tea market reports after performing, analysis & studies in English. Prepare comprehensive files of agents and clients and their LCs
•Assist in co-ordination with shipping and transportation office to ensure that air and surface shipment are handled in an expeditious manner. Manipulate Serials and newspaper database to generate comprehensive lists of titles according to the information and profile needed.
the company. Write job descriptions and advertise for staff-Help interview and select staff. Responsible for updating the resumes in files.
•Advise on pay levels and consult with management, staff and unions about pay and conditions
•Talk to staff about personal or work problems
•Give advice on employment legislation and help compliance with health and safety regulations
•plan and organise staff training-Keep staff records up to date
•Be involved in the organisation's performance management system.
•Coding old & new resumes. Filing system that includes about 300 files (over than 10, 000 c.v.)
•Receiving new applications, discussing the details (the fulfilment of all the data included
DEME dredging Group is highly respected worldwide as versatile and extensive fleet of dredging specialists.
•Log data related to shipping & logistic system.
•Prepare shipping documentation and develop relations with shipping agents.
•Help Maintain vendor performance database invoicing.
•Interact with respect to parts and delivery schedules maintaining consignment database.
Prepare delivery records for OP / SI / other parties in field to ensure timely deliveries and correspondence. At times Interact with external suppliers related to deliveries cover for organization’s departmental colleagues while on leave
Develop and maintain relations with other departments for movement of goods or re-export for repair items. Tracking of shipping movement, usually of large quantities, of goods by road, sea or air.
•Perform administrative duties (including document distribution/collection/filling)
•Compile non-conformance report and expedite on closing of invoices discrepancy
•Assist Finance Manager / Operation department / logistic coordinators with tasks including but not limited to: Running import/export reports - Follow up Clearing goods through customs.
•Preparing and processing import and export documentation according to customs regulations, laws, or procedures.
•Advising on import and export restrictions, tariff systems, quotas, or other customs-related matters
•Applying for tariff concessions or for duty drawbacks and other refunds. • Classifying goods according to tariff coding system.
•Calculating duty and tariff payments owed on shipments.
•Conferring with officials in various agencies to facilitate clearance of goods through quarantine.
•Coordinate & solve in any customs dispute between the applicant co. & the governmental authorities.
Account clearance / Logistics specialist at Deme Dredging Int. From Jan., 2015 To Current