Board Secertary
Alexbank
Total years of experience :9 years, 8 Months
(Temporary Project Six Month Contract).
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports;
Composing and preparing correspondence that is sometimes confidential; arranging complex and
Detailed travel plans, itineraries, and agendas; and compiling documents for travel-related
Meetings.
• Communicates directly, and on behalf of the President and CEO, with Board members, Foundation staff, and others VIP Clients.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
• Drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization.
• Provide event management support as requested.
• Reviewing and tracking incoming enquiries such as emails, invitations, complaints, and correspondence, responding directly or advising on responses to the CEO, providing clarity of outcomes/actions.
• Responsible for all the operation management in the office including follow up with all the company departments' collection reports and making sure that all the departments finished their tasks required by the CEO.
• Arranging meetings and attend meetings with the board members and taking minutes of meetings and sometime conducting meeting on behalf of the CEO.
• Dealing and negotiate with clients and vendors.
* Produced accurate office files, updated spreadsheets and created presentations
to support executives and boost team efficiency.
* Responded to emails and other correspondence to facilitate communication and
enhance business processes.
* Handled incoming and outgoing correspondence, including mail, email and faxes.
* Managed and reviewed filing and office systems.
* Promoted team productivity by keeping supplies organized and well stocked.
* Managed large range of services including pet care, phone screening, shopping
and bill paying to provide clients with premium family time.
* Filed paperwork and organized computer-based information.
* Organized and attended meetings, including compiling all related documents and
reports.
Nedaa Farhat
it was Freelance job in the offline marketing field such as events, activation and conferences.
Preparing the tenders documents and to provide the quotations before the deadline to the petroleum
companies.
* Control access to the CEO.
* Reminding the CEO of important tasks and deadlines.
* Conducting research on behalf of the CEO.
* Organizing the CEO personal commitments including travel arrangements, hotel booking etc.
Trapped Egypt.
o Kept reception area clean and neat to give visitors positive first impression.
o Answered telephone calls to field inquiries from clients, vendors and various other callers
seeking information.
o Corresponded with clients through email, telephone or postal mail.
o Received and routed business correspondence to correct departments and staff
members.
o Answered high-volume, multi-line telephone, directing callers to appropriate company
personnel.
o Supported various administrative duties by proofreading, transcribing and invoicing.
o Assisted in administrative duties for office team, including making phone calls, copies and
schedules.
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