Procurement Specialist
Burhantec
مجموع سنوات الخبرة :14 years, 8 أشهر
Working in SAP
free lancing work done for private firms
• Contacts suppliers for price quotes; prepares requisitions and affixes authorizing signature before ordering.
• Contacts vendors or agency representatives to obtain availability and product information or to solicit bids; develops requests for quotations; and confers with vendors concerning new products, damaged goods, delayed payments or related information.Perform buying duties - Order materials, supplies, or equipment.
• Routine purchase order review and follow-up, and expediting of orders.
• Communicate professionally and courteously directly with suppliers in relation to order processing as required to resolve issues and receive order acknowledgements.
• E-File all order documents and electronically attach to appropriate system locations per document management system.
• Review and resolve supplier invoice discrepancies.
• Prepare payment and LC requests for the Finance Dept. as per supplier’s payment terms with all supporting documents necessary for the payment process.
• Contacting freight brokers and comparing for rates and availability.
• Work with warehouse supervisor to identify damaged and missing items, contact supplier for replacements.
• Maintain documentation & tracking information of all shipments using MS Excel.
• Generate labels for incoming shipments using FedEx, DHL and other courier services.
• Worked on excel analysis to improve on the factors that delay shipment of goods and to improve the time taken to deliver the goods to our clients.
• Responsible for the accurate entry, proofing, maintenance and submission of purchase orders based on management’s directions.
• Maintain superior level of accuracy while creating and verifying purchase order information including proper product costing, shipping instructions, etc.
- Counter party due-diligence using Ariba workspace, Sourcing and mantaining the contact workspace, Negotiation & Procurement
- Responsible for the purchase of products and services in the organization. Negotiate the best deals for the company
- Contacts suppliers for price quotes; prepares requisitions and affixes authorizing signature before ordering.
- Contacts vendors or agency representatives to obtain availability and product information or to solicit bids; develops requests for quotations; and confers with vendors concerning new products, damaged goods, delayed payments or related information.Perform buying duties - Order materials, supplies, or equipment.
- Prepare purchase orders and send copies to suppliers and to departments originating requests.
- Prepare, maintain, and review purchasing files, reports and price lists.
- Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers
- Calculate costs of orders, and charge or forward invoices to appropriate accounts.
- Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
- Track the status of requisitions, contracts, and orders.
- Respond to customer and supplier inquiries about order status, changes, or cancellations.
- Monitor contractor performance, recommending contract modifications when necessary.
Responsibilities:
Tactical buying -Choosing correct supplier for the material to ensure cost efficiency and assured quality. Part of pilot team & involved in process transition. Key member of team for conducting final level of quality checks.
Responsible for identifying the sourcing opportunity through different value levers and executing those projects according to defined category management process (RFx, Negotiation, Contract Management, Supplier Management)
Identifying gaps in existing contracts through analysing requisitions, purchase orders & invoices as well as identifying the non-contracted spend. Also, conducting spend data classification and analysis, while identifying new suppliers for contracting. Controlling 3rd party expenditure and ensuring proper compliance to the contract and reduce revenue leakage
Vendor Management includes analysis of the Risk tool, Supplier Assessment tool, Anti-Corruption Due Diligence Assignment, Total Recordable Incident Rate, Approved Vendor list and Terms and Condition’s Acceptance.Vendor’s creation basis approved vendor list (AVL) categorization. ACDD due diligence report for the Suppliers evaluated on the basis of Quality
Using Ariba e-Sourcing tool to conduct pre-screening event for sourcing events. Contract management: including preparation of contract renewal reminders, amendments and extensions.
Facilitating Vendor Payments (AP) - Ensure completion of receipts of the materials and correction of vendor records to ensure timely payment of the invoices.
Supplier Enablement & Customer Service Helpdesk - Resolving day to day queries of suppliers and end users. Performing ACDD (Anti -corruption Due Diligence) Pre-Qualification, Financial health checks before dealing with a supplier.
Using Ariba e-Sourcing tool to conduct pre-screening event for sourcing events.Contract management: including preparation of contract renewal reminders, amendments and extensions.
Responsible of timely issuing of Purchase Orders, Monitoring PO Responses, Expediting delivery of goods on time.Handle and manage RFXs, deciding on single source/multiple bidding according to the requirement, bid reviews and evaluations.Responsible for timely PO amendments, resolving Invoice Exceptions, SES Release.
Involved in continuous negotiations with vendors to ensure Price effectiveness as per market standards. Ensure effective purchasing of Project material/services in accordance with Project or end user schedules.Monitor and review market conditions and price & delivery trends.
Perform Spend Analysis and review Price book/ contracts.Maintaining good supplier relationship/regular site visits.One of the key resources for the smooth and successful system/process transition project for North Sea, BP- SAP Deployment in Procurement Services.
Roll out regular reports on Published RFXs/POs in Awaiting Approval Status/Saved PO's; to the buyers to help them manage work effectively.
Facilitating Vendor Payments (AP) - Ensure completion of receipts of the materials and correction of vendor records to ensure timely payment of the invoices.
Supplier Enablement & Customer Service Helpdesk - Resolving day to day queries of suppliers and end users. Performing ACDD (Anti -corruption Due Diligence) Pre-Qualification, Financial health checks before dealing with a supplier.
Previous responsibilities at Genpact -Supply Chain & Services
Oct, 2012- Sept, 2014 : World's leading international oil and gas company, Aberdeen, United Kingdom - Procurement Specialist - Subject Matter Expert(P2P SME)
Location: Britsh Petroleum Exploration Oil and Gas Limtied, Gurgaon.
Feb 2011 - Present
Role: Procurement & Sourcing Specialist
Responsibilities:
Tactical buying -Choosing correct supplier for the material to ensure cost efficiency and assured quality. Part of pilot team & involved in process transition. Key member of team for conducting final level of quality checks.
Responsible for identifying the sourcing opportunity through different value levers and executing those projects according to defined category management process (RFx, Negotiation, Contract Management, Supplier Management)
Identifying gaps in existing contracts through analysing requisitions, purchase orders & invoices as well as identifying the non-contracted spend. Also, conducting spend data classification and analysis, while identifying new suppliers for contracting. Controlling 3rd party expenditure and ensuring proper compliance to the contract and reduce revenue leakage
Vendor Management includes analysis of the Risk tool, Supplier Assessment tool, Anti-Corruption Due Diligence Assignment, Total Recordable Incident Rate, Approved Vendor list and Terms and Condition’s Acceptance.Vendor’s creation basis approved vendor list (AVL) categorization. ACDD due diligence report for the Suppliers evaluated on the basis of Quality
Responsibilities:
Timely and accurately processing the supplier invoices and Master Data Management for Procurement to Pay process (Accounts payables) for the second largest Beer manufacturing company in world. Maintaining & ensuring stringent adherence to quality standards, identifying gaps and opportunities.
Preparing weekly report for overdue invoices in SAP ERP workflow and sending it to client with proper solution to avoid escalations and other various reports like Payment term report, Off Balance PO report, Q-Contract report etc., and presenting it to the client.
Project management
