Office Administrator / Assistant to the General Manager
Taiba Medserv LLC
Total years of experience :13 years, 2 Months
Company Name: Taiba Medserv LLC.
Date: February 2010 - Mar 27, 2014
Address: Muscat, Oman
Position: Office Administrator / Assistant to the General Manager
(Reporting to the General Manager)
Responsibilities:
• Preparation of tender documents, processing of requirements and responsible for submission before deadlines
• Document management and filing, maintain both hard copy and electronic filing of documents for the entire department
• Keeping records of tenders and shipments through extensive filing systems
• Provide word processing support via document/tender preparation, amendment
(typing/copy-typing, mark-up production)
• Coordinates and implements office procedures and frequently have responsibility for specific projects and tasks
• Organizing travel arrangements, hotel accommodation and booking of conference
facilities
• Liaising with staff in other departments and corporate service providers
• Arranging both in-house and external events
• Processing quotations and submission to prospect customers
• Coordinate logistics activities of order
Taiba Pharmacy Supply of Medicines in the Middle East
(Reporting to the Managing Director)
• Provides administrative support to the Managing Director, Operations
Manager and Sr. Account Managers with demonstrated ability to improvise, improve
procedures and meet demanding deadlines
• Plan and coordinate corporate meetings and develop policy presentations, monitor and reports on the underwriter's performance on the particular policy in relation to claims
experience
• Provides administrative support to HR Manager in recruitment processes, the up keep of employee data records, salary payments and adjustments
• Maintains comprehensive and confidential files and records.
• Receives and screens incoming calls and visitors
• Acts as liaison officer between executives, human resource department, finance
department and other departments by transmitting directives, instructions and following up on the status of the assignment projects and staff
• Composes letters and memoranda in response to inquiries
• Travel arrangement of Senior staff - hotel and flight booking
• Helps in organizing/coordinating logistical arrangements and documentation of meetings,
workshops, seminar and other activities
• Performs general office duties such as ordering supplies, maintaining records
managements systems, and performing basic bookkeeping work
• Conduct research, compile data, and prepare papers for consideration and presentations by executive, committees and board of directors.
Date: March 2009 - February 2010
Address: Cebu Philippines
Position: Freelance / Consulting Job
Responsibilities:
• Help in managing a restaurant business in its initial stage
• Training of hospitality staff
Company Name: Grand Hyatt Muscat. A world wide leading 5-star hotel chain
Address: PO Box 951, Postal Code 133 Al Khuwair
Position: Food and Beverage Supervisor (October 2005 - February 2009)
Responsibilities:
• Reporting direct to the Manager
• Conduct Training to the new staff assigned in Food & Beverage Department
• Carry out routine daily tasks as assigned.
• Submitting monthly and weekly reports to the Management.
• Answering telephones, assisting guest and supervise operation in mStart and would y area of responsibility
• Ensure smooth operation at all times.
Sultanate of Oman
Date Joined: February 17, 2001 - February 2009
Position: Administrative Assistant (May 2004 - October 2005)
Responsibilities:
• Receiving signed documents from Administrator
• Filing and sending a copy to the Area Office of the Company
• Carry out routine daily tasks as assigned.
• Weekly revising the tasks done.
• Following Established Procedures to assist in achieving the outputs of the department
includes filing, Data inputting, Collating, Binding Reports, Distributing Documents.
• Submitting weekly reports to the Section Head of the Department.
• Submitting Monthly reports to the Management.
• Answering Telephones and Operating Standard Administration
• Assist higher levels in carrying out the assigned tasks to facilitate the smooth running of the
Department
Cross Training in Pastry Kitchen (July 2004 - February 2005) S
Service Excellence 1 - We are Customer Focused (August 2004)
Service Excellence 2 - Service Recovery (August 2004)
Wine & Spirit Knowledge Programme (October 2003)
Position: Guest Service Officer (February 2001 - May 2004)
Responsibilities:
• Welcome customers to make them feel they are important, performs receptionist duties
• Welcoming in-house and walk-in guests and promotes the services we offer to generate
total gross income on a daily basis.
• Responsible for finding solutions with regards to any related work issues being the senior
staff
TRAININGS
Service Excellence 3 - Service Through Selling (April 2005)
Name of Institution: Polyglot Institute, Muscat Sultanate Of Oman : 05 April 2008 - 19 May 2008
Microsoft® Office proficient (MS Word, MS Excel) Personal Background University: Course: Diploma in Computer Science Name of Institution: Notre Dame of Kidapawan College, Philippines : 1997 - 2001 Short Course:: Office and Administration Practice