Sales Administrator
United Safety
Total years of experience :12 years, 11 Months
My responsibilities include, but are not limited to:
- Actively involved in bid preparations.
- Assist with the facilitation and management of the bid process for the Sales Group
- Manage a system of document control standards to ensure confidentiality within the organization is not compromised
- Expedite Proposal Workflows for the Sales Group for effective and efficient responses to the organization’s customer base
- Coordinate and oversee Contract Management within the Sales Group
- Interact with senior level individuals on a variety of confidential activities in a diplomatic manner.
- Compile reports on behalf of the International Sales Manager.
- Conduct research, compile data and prepare papers for consideration and preparation for the Sales Group.
- Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
- Coordination and tracking of Key Performance Indicators and monthly reviews of what was completed and accomplished.
- Liaise with other departments within the company.
This position really helped me understand the different aspects of the bid preparation process by being the focal point between the Sales Team, the PEP and Procurement. It helped me realize that the career path I am interested in is Procurement.
As a Bid Coordinator my responsibilities were:
- Track all Tender activity and outcome through an effective electronic recording.
- Preparing the project proposals; this included coordinating between the different parties so as to have all necessary information ready for the proposal.
- Working with the procurement department also entailed:
• Setting up a tracking system for all the quotes received for a tender.
• Issuing RFQs to the vendors.
• Procuring quotes for a Tender.
• Negotiating with the vendors to provide the best possible quote.
• Evaluating the quotes and selecting the appropriate supplier.
• Following up with the vendors in order to receive the quotes in the time frame required, and making sure that their technical clarifications are answered in a timely manner.
• Meeting with vendors to learn more about their services, the technologies they use and the services they provide.
As a QMS Coordinator my responsibilities are:
- Involved with the ISO Certification program. This included placing the procedures for the different parties in the department, and coordinating with our colleagues in Germany and Norway to enhance the level of Quality control in the department.
- Create the handover documents and procedures between the different parties.
- Ensuring that all involved parties are aware of the requirements placed by the QMS department.
Other organizational tasks:
- Maintaining the man-hours for all the employees in the PEP department. This included coordinating with various departments to create a customized system to keep track of the department’s man-hour allocation.
- Coordinating with the HR department to provide trainings for the team.
I was in charge of one of the main projects being undertaken at the time. The project involved communicating with particular schools that would undertake the assessment test, gathering the needed information and ensuring their compliance with the rules and regulations set by the ACER and the Ministry of Education.
I worked as part of the administration team and HR department, and was involved with handling the recruitment process at the time. I was also responsible for helping the Web Developers by creating the necessary web trees.
I worked as an intern in the Information Systems department with both the
Development team and the Production Department.
I worked as an English Teacher for children ages 5-7, as well as a Pre-TOEFL
instructor for High school graduates. I was also working as the office secretary and managed the database of the program, payrolls and field trip planning.
This university taught me how to change bad decisions into good ones...