Commercial / Tendering Manager
Armada Group
Total years of experience :20 years, 11 Months
1. Reading and understanding tender documents, specifications, terms & conditions.
2. Communicating with vendors, searching for new vendors, and updating vendor list.
3. Prepare commercial & technical proposal for the tenders under advise from the technical department or vendors.
4. Negotiate commercial terms with clients & vendors to best fit company's strategy.
5. Ensure that all the tender documents are complete and to submit the proposal within the timeline.
6. Follow-up to issue bid bonds & performance bonds when applicable.
7. Creating and executing project plans.
8. Create, coordinate, and manage the production of the bid and submit to the client.
9. Seek support from the team with answers and solutions to develop a high quality bid.
10. Supervise and track all bids and tendering activities and outcomes through an effective electronic recording & analysis system.
11. Develop and agree a schedule for the bid process with key milestones. Monitor and review the schedule on regular basis.
12. Study the profit and loss of any specific offer within the organization, and prepare economic calculations enabling the management to decide the proper profit margin.
13. Propose, agree, and offer the most appropriate commercial and technical offer for large project enquiries to maximize the company’s opportunity to secure the project.
14. Understand, interpret, and communicate commercial concepts in a way appropriate to each customer type.
15. Ensuring project regulatory and legal documents are completed and approved.
16. Communicating effectively with stakeholders to identify needs and evaluate alternative business solutions.
17. Resolution and/or escalation of project risks/issues in a timely manner.
18. Issue & reviews letter of credit documents to determine compliance with company standards.
19. Coordinates customer credit information and collateral papers with loan officer to comply with bank credit standards.
20. Review contract terms and conditions and negotiate contracts and acquire a reasonable understanding of government contracting policies.
- Total Management of Import & export letters of credit, including issuing, documents preparation, negotiation & discounting.
- Handling local procurement for the Groups companies, from obtaining offers, comparing prices, negotiating & logistic follow-up.
- Arranging for logistics support for the Group's international Purchase Orders in coordination with Logistics Department.
- Handle the finance department in reconciliations with suppliers.
- Totally responsible for following-up & collecting accounts receivable.
- Assist the CFO in drafting major contracts in coordination with major suppliers & the legal consultants of the group.
- Coordinating financial Agenda between the Group's headquarter's & the Regional operating offices.
- Managing the Medical Insurance contracts of the group, both Local& international.
Totally handling all tasks assigned related to the Chairman of the Board office.
*Assist in Marketing Support under the supervision of the Sales Manager, This includes the following:
1- Preparing Catalogues for different types of products.
2- Monthly & Weekly newsletters (for clients) which presents updates about product information.
3- Supervise the Secretarial Team in International Event organizing such as Gitex, ICT & CeBIT (Booth Design, invitations, reservations, appointments & press conferences).
*Provide consistent sales support to the sales department which includes weekly & monthly reports about the sales team activities, preparation of selling & shipping documents, follow-up client's feedback & support.
*L/C Managment:
- Reviewing the terms of received L/C's as necessary to comply with the organization's policies.
- Gather all documents related to the L/C In addition to vendor’s documents & arrange for a payment method for the vendor either by opening an L/C, transferring an existing L/C or T/T after consulting the management.
- Follow-up shipping & logistics to guarantee meeting deadlines & shipping time schedules as defined in the Letter of Credit & Prepare Negotiation Documents under the Letter of Credit & follow-up their legalization if required.
- Preparation & Presenting Negotiation Documents to the company's Banker & Follow-up the Bank to advice any discrepancies.
- Follow-up Banks to make sure the funds value of exported goods are credited into the organization's account after the action of accepting the documents.
- Maintain & Update Sales Statistics, records & filling system: Collect all sales information in different divisions & Update sales statistics to calculate the volume of sales that have been executed, this is useful for the following parties:
1- Management: To evaluate the performance of Sales Department.
2- Financial Department: To obtain documents that helps in reinforcement of transactions entries.
3- Sales Department: To evaluate the position of dealers & measure General Sales performance.
*Plan and organize CEO office activities.
*communicate the managments decisions & policies & monitor their implementation.
*Organize Legal records & drafting standard forms for Contracts & agreements in coordination with the legal department.
*Prepare reports for assigned programs; compose correspondence and forms independently or from oral directions as required.
*Schedule appointments and meetings and maintain the CEO appointment calendar.
*Attend meetings and take minutes as required.
*Build and maintain good relationship with senior staff.
*Event managment & travel if needed.
*confidential Projects management as required by CEO.
*Outsourcing & Management of Secretarial Staff.
Arrange Meetings for senior directors, taking minutes of meeting & follow-up the implementations of the decisions that were made.
Take care of travel arrangements & welcoming visitors (Ticketing & Hotels Reservations)
HR: Maintaining employees data base up to date.
Translating & handling the necessary Commercial Correspondence independently.
Sorting & Filling of faxes & e-mails..
Prepare & Follow-up Letters of Credit by maintaining L/C time schedules & documentation.
Responsible for Office Management, Commercial Correspondence, Tasks Organizing with different levels of management.
Total Handle of the Invoicing Procedures (Proforma & Commercial Invoices, Packing Lists, Analyzing, etc….)
Coordinating Shipping and Custom Clearance Procedures (Logistics).
Prepared & Followed up Letters of Credit.
Immediate Translation, in addition to Translating Researches & Feasibility Studies of the Group (Arabic/English & vice versa).
Responsible for Office Management, Meeting Arrangements, Traveling Arrangements & Commercial Correspondence.
Responsible of managing Receivable Costumers Accounts.
Two years spent learning Fundamental Basics of Accounting, Accounts Management, Financial Statements Issuing & Financial Analysis, have thoroughly trained on Computerized Accounting using Financial Purpose Designed Software.
