Document Controller
Elegancia MEP
Total years of experience :18 years, 10 Months
• Maintain proper recording and transmitting all incoming and outgoing correspondence, drawing, specifications, receipt of documents, and other project documentation.
• Maintain project documentation filing system and archive.
• Develop and maintain the document Management system using Spreadsheet.
• General document control activities such as photocopying, scanning, numbering procedures, documents compliance with project standards / project QMS procedure and all other specs related to document quality.
• Maintain all approval status of drawings / Documentation are correctly identified, distributed, and filled / Stored.
• Distribution of documents (Material Approval, Shop Drawing, As Built Drawing, Inspection Request, Request for Information, Pre-qualification, Technical Submittal etc...) to respective personnel.
• Reminding all respective personnel regarding all Under Review status documents.
• Responsible for organizing the company files soft and hard copies.
• Performs such other task related functions that may be assigned from time to time.
• Submission of all Documents thru ACONEX system.
• Copy, scan, and store documents
• Distribute project-related copies to internal teams.
• File documents in physical and digital records
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on projects as needed.
Maintain proper recording and transmitting all incoming and outgoing correspondence, drawing, specifications, receipt of documents, and other project documentation.
Maintain project documentation filing system and archive.
Develop and maintain the document Management system using Spreadsheet.
General document control activities such as photocopying, scanning, numbering procedures, documents compliance with project standards / project QMS procedure and all other a spec related to document quality.
Maintain all approval status of drawings / Documentation are correctly identified, distributed, and filled / Stored.
Distribution of documents (Material Approval, Shop Drawing, As Built Drawing, Inspection Request, Request for Information, Pre-qualification, Technical Submittal etc...) to respective personnel.
Reminding all respective personnel regarding all Under Review status documents.
Responsible for organizing the company files soft and hard copies.
Make Material Requisition thru ERP System requested by respective personnel.
Performs such other task related functions that may be assigned from time to time.
Document Controller:
•Maintain proper recording and transmitting all incoming and outgoing correspondence, drawing, specifications, receipt of documents, and other project documentation.
•Maintain project documentation filing system and archive.
•Develop and Maintain the document Management system using Spreadsheet.
•Maintain documents, Shop Drawings, Material Approval, Material & Work Inspection Request, Request For Information with proper updated records.
•General document control activities such as photocopying, scanning, numbering procedures, documents compliance with project standards / project QMS procedure and all other a spec related to document quality.
•Coordinate with Draftsman, Engineers and ensure correct document and drawing management.
•Maintain all approval status of drawings / Documentation are correctly identified, distributed and filled / Stored.
•Assisting for preparation of Handing Over Documents (Operation and Maintenance Manual O&MM) Hard and Soft copy
•Responsible for organizing the company files soft and hard copies.
•Performs such other task related functions that may be assigned from time to time.
Coordinate all activities related to the Document Control procedure, including technical documents and drawings.
Input document data into log and shared file ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and logs as required by the project.
Performed all other tasks given by my immediate supervisor.
o Coordinate all activities related to the Document Control procedure, including technical documents and drawings.
o Input document data into log and shared file ensuring that the information is accurate and up to date.
o Generate the various document control reports as required.
o Typing of site documents, and follow up of all the site needs
o Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
o Maintain updated records of all approved documents and drawings and their distribution clearly
o Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
o Maintain the files and logs as required by the project.
o Performed all other tasks given by my immediate supervisor.
MDR and SDR in the oracle system and verified by the Cost Control Department.
•Prepared and coordinated with employee’s time sheet going on vacation, terminated, or resigned.
•Coordinated and followed-up with Cost Control department and timekeepers regarding of MDR finalization prior to encoding in the system.
•Assisted employees concerning labor card, contract, certificates, and other needful documents requested.
•Prepared reports for all employee’s salary claims and complains.
•Coordinated with the company’s subcontractors and prepared, encoded time sheet and needful requirements.
•Arranged time sheet for those employees and subcontractor who are on mission or temporary cases.
•Monitored and reported to the Head of Department for all employees who are frequently absent from work and display tardiness.
•Monitored the sick leave for all employees
•Monitored accumulated daily regular hours and overtime hours in MDR (based on Management circular) and report to Department head if any discrepancy is identified.
•Verified and corrected any discrepancy found in MDR in direct supervision of superior and in coordination with Cost Control.
•Assisted employees in resolving issues such as discrepancies in overtime hours and MDR/SDR
•Performed all other tasks given by my immediate supervisor or the Head of Department.
•Monitored all the personal file of the employees.
•Updated the list who are been transferred, terminated, resign and who will go and on vacation.
•Scanned all file that need to be sent and to be filled
•Dispatched all the documents that needed to be sent to another site and to the head office.
•Received all the incoming documents and distributed it
•Created file for the new employees
•Closed the file of employees those who been terminated and resign and filed it in the proper storage.
• Assigned in production of cell cards like phone cards, prepaid cards, and internet cards.
• Operated equipment implemented and execute breakdown maintenance, preventive and corrective maintenance.
• Assisted / supervised machine operators.
• Implemented proper housekeeping such as safekeeping of tools, proper cleaning of machines before and after operations.
• Operated / Assisted / Supported group of operators in machines.
• Met the set target schedule with desired standard & quality.
• Trained new employees in machine operation & safety procedures.
• Ensured that all materials needed are being coordinated to the person concerned.
• Other duties that may be assigned from time to time.
• Train apprentices.
:
•Prepared daily or monthly production report.
•Ensured that all clerical, secretarial and administrative activities are planned, carried out and implemented properly.
•Prepared daily production schedules of production area per section.
•Analyzed monthly report of production.
•Maintained proper monitoring of productivity system and scheduling.
•Managed and planned of production jobs for the whole month.
•Efficiently handled all relevant distribution and follow-up of information within the department.
•Implemented and organized a filing system for the production report.
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