Project Coordinator
Deloitte Consulting (Pty) Ltd
Total years of experience :14 years, 6 Months
•Assisting in implementing new systems and procedures in various business units
•Registering invoice & credit note requests, ensuring they are coded correctly
•Monthly reconciliations
•Assisting in updating client information to ensure invoice requests are sent out correctly and timeously
•Distribution of queries to relevant Consultant’s and follow up
•Assisting with the facilitation of Evalex 30 Assessments, ensuring delegates understand what is required of them
•Cross checking information across several databases for Leadership Mirror to ensure accuracy and consistency of information
"I relocated with my Husband to Kuwait and did not work whilst in Kuwait.
"Supporting Area Manager, HSE Manager and 2 Drilling Superintendents
"General office administration
"Monthly statistical reports to clients
"POB Tracking
"Data Analysis
"Updating of well registers & performance tracking
"Collecting & delivering of documents when necessary to/from clients
"Tenders
"Updating Pronto with orders received
" Overseeing Clients & markets as well administration thereof
" Ensure that material orders received from consultants are accurate, sent through timeously and include stationery where requested
" Handling queries, which include orders, delivery and costing
" Acting on and resolving queries, if possible or passing on to the relevant consultant
" Taking and distributing weekly meeting minutes" Preparing the weekly meeting pack
" Ensuring that debtors reports (JHB, KZN, PE, CPT) are also updated and received on time for weekly meetings.
" Effective record keeping of stationery requisitions, invoices, purchase orders, material orders, financial reports and weekly meeting minutes
" Travel arrangements
" Arranging and coordinating meetings
" Organising meeting venues and catering
" Generating and ensuring timely authorisation of purchase orders for all DDI related training interventions (nationally) and all general PES requirements (travel, catering, accommodation, etc)
" Updating client list
" Formatting presentations and proposals
" Ordering and ensuring timely authorisation of stationery requisitions for material orders and general team requirements
" Accurate invoicing on a weekly basis
" Send invoice database to debt controller on a weekly basis and to accounts on a monthly basis
" Ensure that invoices are delivered timeously and tracking delivery for debtors purposes
" Updating of debtors reports
" Ensure that financial reports are consolidated accurately on a weekly basis. These include:
o Billings and forecasting (including CT, KZN and PE)
o Work in progress (including Cape Town)
o Performance against budget
o Cross-practice sales
" Processing of relevant Associate invoices and bi-monthly
Processing of Development Link invoices
" Binding and sending out assessment reports timeously
" Binding of other documentation on request
" Research on request
" Providing SEC information on request
" Monthly update of stationery schedule
" Placing advertisements
" Interviewing candidates
" Client visits
" Liaising with clients
" Reference Checking
"Welcoming candidates
"Handling incoming calls
"Referencing checking
"General administration duties
"Ordering stock from various overseas offices & suppliers (Various Chemical and Plastic Commodities)
"Receiving documents and forwarding them onto the Agent for clearing purposes
"Control of inco-terms and freight and shipping documents
"Compiling Purchase Memos to record stock in the warehouses
"Foreign Exchange Control Booking of various currencies at relevant value dates
"Compiling Payment Memos to Trade Suppliers and Domestic Creditors as well as for contract and consultation fees
"Preparing Invoices for sales of stock
"Drawing up Sales and Purchase Contracts
"Compiling Sales Memos for the sale of stock
"Keeping Stock Control, Credit Flows, Sales & Delivery Charts as well as Stock in Transit
"Monthly Statements to all Trade Debtors, local and foreign
"Compiling Receipt Memos for payments received
"Liaison with Clients and Freight Agent at various warehouses, on pending shipments
"Preparing Pro-Forma Invoices where terms are payment in advance
"Keeping a record of SAS-S transactions (In-House Accounting System) on Excel
"Personal Assistant duties for Mr Morita (i.e Payment of his UIF and Telephone Account)
"Close interaction with Accounts and Treasury Department
"Setting up all the system and procedures
"Drew up service level agreements
"Psychometric testing
"Diary management
"Collating of statistical figures
"Write internal ads
"Deal with all response
"Reporting to the Practice Leader (Partner)
"Assisting several consultants
"Monthly statistics
"Gross and Nett billings
"Preparation of SLAs and Presentations
"Assisting with the compilation of candidates and presentation packs
"Updating the debtors records
"Setting up meetings
"Arranging flights
"Taking of minutes at meetings
"Balancing Bank Statements
"Invoicing
"Filing
"Cash Book
"Typing
"Fuel Administration
"Reconciliations
"Financial Statements
"Organised meetings
"Managed 2 staff members based in Pretoria and Durban
"Supervise 2 Junior Personal Assistants
"Monthly statistics
"Training
"Stationery
"Management Reports
"Presentations
"Debtors
"Gross and Nett Billings
"Arranging appointments
"Screening calls
"Internal Advertisements
"Compiled the Relyant Chain of Events
PA to 2 Consultants
"General typing
"Call screening
"Faxing and filing
"Monthly statistics
"Deliveries
"Administering assessments
"Making appointments
"Stationery
"CV typing
"Reference checks
"Compiling of CV packs
"Advertising
"Monthly figures
"Assisting the consultants where necessary
"Switchboard 9x15
"Typing of letters and overflow CV typing
"Administering of tests and assessments
"Filing, faxing, etc.
"Managed stationery