Finance and Admin Officer
Danish Refugee Council
Total years of experience :10 years, 3 Months
• Prepare payments made in cash, by check or via bank transfers in the existing DRC forms called Payment Requests.
• Ensure that provided/prepared payment documents comply with DRC internal financial procedures and donor regulations.
• Ensure to update cashbooks on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies. Cashbooks are submitted to Regional Head of Finance before 5th of each calendar month; Ensure that HQ corrected cash books are shared with field offices on a timely basis; Create and monitor Commitment cashbooks.
• Ensure that advances and deposits are issued based on Regional Representative/direct supervisor approval; Ensure by the end of month all bank accounts statements are reconciled
• Ensure usage of relevant budget line and project when cost booking takes place
• Ensure that supplier submitted tax paper doesn't include VAT amount; Ensure that all kind of tax papers are received for payments made in current month and in case of VAT paper it is issued with "0" VAT
• Ensure that I/tax is paid on taxable costs and entered in financial system accordingly; prepare list of taxable expenses for local audit
• Ensure proper filing system for financial documents; Ensure that scanned vouchers are received from field offices and shared with HQ on a monthly basis; and uploaded in drobox
• Update BAS, BMS on a monthly basis
• Ensure Budget and cost planning under HOFA supervision.
• Ensure periodic donor financial report development under HOFA supervision.
• Ensure co-funding costs are monitored on regular basis under HOFA supervision,
• Weekly budget planning under Finance and Admin Manager Supervision. Prepare Bank transfer requests for HQ on a weekly basis, ensure all offices have sufficient funds for their operations.
• Post all cashbooks into Navision, Create new ones and ensure accurate entries into Navision.
• Create rebooking request and ensure that all re-bookings are done accordingly under Finance and Admin Manager Supervision.