Site Administrator Cum Document Controller
Al Hajry Overseas
مجموع سنوات الخبرة :21 years, 5 أشهر
• Provides confidential secretarial and administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate...
• Assists in the coordination, supervision, and completion of special projects as appropriate.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
• Coordinate to head office to all-important document need to be sign of project managers.
• Process the vacation leave and sick leave the entire employee and send it to head office.
• Consult to Project Manager for all the confidential works and letter.
• Prepare and manage correspondence, reports and documents.
• Prepare MRF and follow up the P.O to accounts department
• Check and update the inventory log for the materials.
• Prepare all the document
• Must ensure the complete safety of documents and arrange proper place/filing cabinets to keep documents. All movement to these documents must be recorded properly.
• Prepare scan documents and ensured that they were stored in a confidential manner.
• Mandatory clerical works regarding Metro Train Project in Metro Water mist Project (line 4 and line 5&6) (Western Riyadh Metro 3B2 Project- MEP) (Solar Panel- LPS Project) (Hugayet Tower- Dammam)
• Coordinating to all client like Strukton, Samsung, Arail personnel when submitting project submittal and as well as the suppliers.
• Provides confidential secretarial and administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
• Create PR process the Invoice and entertain the staff give what they needs
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
• Assists with project development and planning to ensure more efficient service and Organization of the office.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the coordination, supervision, and completion of special projects as appropriate.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
• Assists with project development and planning to ensure more efficient service and organization of the office.
• Assists in the coordination, supervision, and completion of special projects as appropriate.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
• Assist the PRO for VISA like EXIT & RE-ENTRY VISA and FINAL EXIT VISA to process
• Coordinating the administrative activities of the office, retrieving and integrating the data and dissemination of the information to the employees and labourers.
• Responsible in planning and scheduling labourers/staffs visa processing, medical and other related matters concerning their employment visa. Coordinating with the company P.R.O.
• Organizing and maintaining paperwork along with the soft copies of the same. Takes care the travel arrangements and the arrivals of the newly hired staffs.
• Responsible in typing correspondence, reports and other documents related to Engineer’s and labourers. Keeping all the confidential files accordingly.
• Responsible in organizing the office, managing staffs requirements and running the office smoothly. Do the reception job as well if necessary.
• Responsible in processing security clearance for offshore, Travel card and medical for ADMA clearance optima card for offshore and ADGAS security clearance and travel pass.
• Updating Engineers in DAS Island Project and Borouge Project accordingly.
• Monitor the expiration of travel card and security pass of all labourers to avoid the delay of work.
• Maintaining all the records of labourers including updating and processing of Annual leave, emergency leave of the worker and staff and file-in 101-file.
• Checking and updating time sheets and send to the same to HR Manager for checking, and to Accounts for verification and to GM for approval.
• Responsible in preparing material requisition and forward to HR Manager for approval, and to document controller to purchase and send to Head Office for checking.
• Informing the person for his booking schedule and demobilize the labourer according to the engineer instruction.
• Aware in all the project and update the data in Excel sheet for demobilizing of the worker.
• Inform the HR Manager in all the system in the yard and in the site.
Formal Qualification
Bachelor of Science in Business Administration Major in Management
Colegio de San Juan de Letran
Muralla St. Intramuros Manila, PHILIPPINES
Graduated (1999-2003)
My internship was in the Bank in the Philippines.