Nino Rey Ilaw, Site Administrator Cum Document Controller

Nino Rey Ilaw

Site Administrator Cum Document Controller

Al Hajry Overseas

Location
United Arab Emirates - Sharjah
Education
Bachelor's degree, Management
Experience
21 years, 5 Months

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Work Experience

Total years of experience :21 years, 5 Months

Site Administrator Cum Document Controller at Al Hajry Overseas
  • Saudi Arabia - Riyadh
  • My current job since October 2017

• Provides confidential secretarial and administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate...
• Assists in the coordination, supervision, and completion of special projects as appropriate.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
• Coordinate to head office to all-important document need to be sign of project managers.
• Process the vacation leave and sick leave the entire employee and send it to head office.
• Consult to Project Manager for all the confidential works and letter.
• Prepare and manage correspondence, reports and documents.
• Prepare MRF and follow up the P.O to accounts department
• Check and update the inventory log for the materials.
• Prepare all the document
• Must ensure the complete safety of documents and arrange proper place/filing cabinets to keep documents. All movement to these documents must be recorded properly.
• Prepare scan documents and ensured that they were stored in a confidential manner.
• Mandatory clerical works regarding Metro Train Project in Metro Water mist Project (line 4 and line 5&6) (Western Riyadh Metro 3B2 Project- MEP) (Solar Panel- LPS Project) (Hugayet Tower- Dammam)
• Coordinating to all client like Strukton, Samsung, Arail personnel when submitting project submittal and as well as the suppliers.

Admin Coordinator at Arabian Pipes Co.
  • Saudi Arabia - Alkharj
  • November 2012 to November 2016

• Provides confidential secretarial and administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
• Create PR process the Invoice and entertain the staff give what they needs
• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
• Assists with project development and planning to ensure more efficient service and Organization of the office.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the coordination, supervision, and completion of special projects as appropriate.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
• Assists with project development and planning to ensure more efficient service and organization of the office.
• Assists in the coordination, supervision, and completion of special projects as appropriate.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
• Assist the PRO for VISA like EXIT & RE-ENTRY VISA and FINAL EXIT VISA to process

HR Adimin Coordinator at GOGAS Gulf Oil & Gas LLC
  • United Arab Emirates - Abu Dhabi
  • April 2006 to June 2014

• Coordinating the administrative activities of the office, retrieving and integrating the data and dissemination of the information to the employees and labourers.
• Responsible in planning and scheduling labourers/staffs visa processing, medical and other related matters concerning their employment visa. Coordinating with the company P.R.O.
• Organizing and maintaining paperwork along with the soft copies of the same. Takes care the travel arrangements and the arrivals of the newly hired staffs.
• Responsible in typing correspondence, reports and other documents related to Engineer’s and labourers. Keeping all the confidential files accordingly.
• Responsible in organizing the office, managing staffs requirements and running the office smoothly. Do the reception job as well if necessary.
• Responsible in processing security clearance for offshore, Travel card and medical for ADMA clearance optima card for offshore and ADGAS security clearance and travel pass.
• Updating Engineers in DAS Island Project and Borouge Project accordingly.
• Monitor the expiration of travel card and security pass of all labourers to avoid the delay of work.
• Maintaining all the records of labourers including updating and processing of Annual leave, emergency leave of the worker and staff and file-in 101-file.
• Checking and updating time sheets and send to the same to HR Manager for checking, and to Accounts for verification and to GM for approval.
• Responsible in preparing material requisition and forward to HR Manager for approval, and to document controller to purchase and send to Head Office for checking.
• Informing the person for his booking schedule and demobilize the labourer according to the engineer instruction.
• Aware in all the project and update the data in Excel sheet for demobilizing of the worker.
• Inform the HR Manager in all the system in the yard and in the site.

Business Administration Major in Management at Formal Qualification
  • Philippines
  • January 1999 to January 2003

Formal Qualification
Bachelor of Science in Business Administration Major in Management
Colegio de San Juan de Letran
Muralla St. Intramuros Manila, PHILIPPINES
Graduated (1999-2003)

Education

Bachelor's degree, Management
  • at Colegio de San Juan de Letran
  • May 2003

My internship was in the Bank in the Philippines.

Specialties & Skills

Clerical Skills
Administration
Associate Development
Secretarial
INITIATIVE/SELF MOTIVATION
VERBAL COMMUNICATION
ANALYSING & INVESTIGATING
TEAMWORK
COMMERCIAL AWARENESS

Languages

Persian
Beginner
English
Expert
Arabic
Beginner
Tagalog
Native Speaker