Nisreen Hussein

General duties and responsibilities
• General Office management and day to day operations of the office duties to ensure
a smooth running to the office.
• Responsible for managing office services by ensuring office operations and
procedures are organized, correspondences are controlled, filing systems
are designed, supply requisitions are reviewed and approved and that
clerical functions are properly assigned and monitored.
• Responsible for maintaining filing system and keeping records on the admin
paper works of operation department on day to day basis. Establish a
historical reference for the office by outlining procedures for protection,
retention, record disposal, retrieval and staff transfers.
• Prepare the required correspondence to RTA & TransAd and all the external
and internal circulars, Memos as well as Board resolutions and Minutes of
Meetings required.
• Manage relationships with vendors, service providers and landlord, ensuring
that all items are invoiced and paid on time.
• Prepare the regular weekly and monthly operation reports, quality control
reports and low performance reports.
• Responsible for Airlines and hotels booking (local & international).
• Arrange and organizing company events and conferences.
• Responsible to maintain a professional communication correspondence with
Company Managers and Employees in regards of updates on the Tasks and
Follow ups with other Departments. Partner with HR to maintain office
policies as necessary.
• Responsible for developing and implementing office policies by setting up
procedures and standards to guide the operation of the office.
• Coordinate with IT department on all office equipment
• Responsible to keep the confidentiality of information.
• Responsible for incoming documents needed an approvals and signatures.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and
errands.
• Ensure office efficiency is maintained by carrying out planning and execution
of equipment procurement, layouts and office systems
• Manage contract and price negotiations with office vendors, service
providers and office lease
• Organize and schedule meetings and appointments, Manage executives schedules,
calendars and appointments.
• Organize office operations and procedures.
• Responsible for creating PowerPoint slides and making presentations
• Ensure that results are measured against standards, while making necessary
changes along the way
• Allocate tasks and assignments to subordinates and monitor their performance
• Assign and monitor clerical, administrative and secretarial responsibilities and
tasks among office staff
• Perform review and analysis of special projects and keep the management properly
informed.
• Determine current trends and provide a review to management to act on.
• Responsible for recruiting staff for the office and providing orientation and training
to new employees
• Ensure top performance of office staff by providing them adequate coaching and
guidance
• Remain updated on technical and professional knowledge by attending educational
workshops, joining professional associations, building networks with fellow
professionals and reviewing of industry publications
• Responsible for ensuring office financial objectives are met by preparing annual
budget for the office, planning the expenditures, analyzing variances and carrying
out necessary corrections that may arise
• Responsible for developing standards and promoting activities that enhance
operational procedures
• Allocate available resources to enable successful task performance
• Coordinate office staff activities to ensure maximum efficiency
• Evaluate and manage staff performance

• General Office management and day to day operations of the office including the co
ordination between all the departments, managing staff and supervise performance,
managing and controlling office supplies.
• Supervision of the other companies owned by the chairman.
• Responsible of the communications and PR with clients, Guests and business
partners, arranging the Meetings & Appointments
• Responsible for Chairmans calendar and E-mails and submitting the requests to
Chairman collect the result and update the relevant employees and clients of their
request.
• Responsible for maintaining each companys of the Chairman for filing and keeping
records on the admin paper works of Chairman Office on day to day basis
• Responsible to take care of confidential reports, contracts, stamps and other
relevant Documents pertaining to the daily activities of the Chairman.
• Assist the Chairman & the Vice Chairman for preparing correspondence to the
Authority, Clients, Contractors, and Suppliers.
• Responsible for Airlines and hotels booking (local & international) for the
Chairman, Vice Chairman and other Managers if necessary.
• Responsible for keeping all Consultancy Service Agreement in a systematic filing
• Perform office routine such as filing documents, checking Chairmans e-mails as
well as Companys e-mails, sending & receiving faxes for and on behalf of the
company.
• Responsible to direct the meetings and set up schedules and update the calendar
based on the meetings for partners, clients, authorities, contractors, suppliers,
internal employees.
• Responsible to maintain a professional communication correspondence with
partners, clients and Company Managers and Employees in regards of updates on
the appointments, Tasks and Follow ups with other Departments
• Responsible to announce the chairmans decisions and requests from the relevant
employee or client in written format
• Responsible to set task due dates and to do necessary follow ups and gather
updates to update the chairman on projects and announced requests, Documents
and set ups
• Responsible to collect the necessary documents for submission of the confidential
projects for the Chairman
• Responsible to keep the confidentiality of information
• Assist the Chairman & the Vice Chairman on preparing contracts and tracking
consultancy proposal. Coordinates documents between partners, consultant,
clients, contractors, internal employees.
• Responsible for incoming documents needed a signature of the Chairman

• Managed general office operations, ensuring seamless coordination between departments and optimizing day-to-day activities.
• Supervised staff performance, fostering a productive work environment and enhancing team collaboration.
• Oversaw office supplies management, maintaining inventory and ensuring resource availability.
• Directed operations for additional companies owned by the chairman, ensuring alignment with corporate goals.
• Cultivated strong relationships with clients, guests, and business partners through effective communication and public relations strategies.
• Organized and coordinated meetings and appointments, enhancing organizational efficiency and stakeholder engagement.

Personal Assistant to Vice President
Well known company in Damascus and established in 1990.
• Ensure that the vice president is kept updated with and communicated on issues.
• Maintain and keep a record of all documents, decisions and policies approved by
the vice President and ensure accuracy and safety for the same.
• Log, track, and follow up on actions to be taken for approved decisions.
• Prepare documents and presentations as required.
• Review and summarize documents for the vice president.
• Coordinate and schedule vice president meetings; and provide the vice president
and members with notices of meeting times and places and requests contributions
of items for the agenda.
• Prepare agendas and distributes agendas and supporting documentation to
members in advance of the meetings.
• Record vice president meetings minutes as well as the minutes of any committees
to which the Executive Assistant is assigned, making sure that all actions are duly
noted.
• Maintain and monitors a calendar of important dates for the vice president.