Nizamuddin مجيد

Controlling the purchase and supply of all procured items & services.
• Directing and coordinating activities of school Administration Managers and other personnel engaged in buying and distributing materials, equipment, resources and supplies.
• Keeping constantly apprised of economic/business situations and making recommendations to adequately meet those changing conditions.
• Developing and updating department procedures and recommending changes to related standard practices; interpret policies and procedures to faculty and staff in their need to purchase supplies and resources.
• Negotiating price and terms of products with suppliers.
• Managing, developing & improving the purchase department plan and proceedings.
• Analyzing the genuineness of requisitions from group schools and procuring the same.
• Evaluating suppliers, negotiating contracts and reviewing product quality.
• Instructing and guiding the school storekeepers, monitoring stock levels and placing orders as needed.
• Expediting outstanding purchase orders to ensure delivery requirements are met.
• Maintain accurate records of purchases and pricing.
• Estimating and establishing cost parameters and budgets for purchases.
• Review and analyze all vendors/suppliers, supply, and price options.
• Develops plans for purchasing equipment, services and supplies.
• Ensure that the products and supplies are high quality.
• Create and maintain good relationships with vendors/suppliers.
• Track orders and ensure timely delivery.
• Review quality of purchased products and make decisions accordingly.
• Performing other related duties such as special assignments and major objectives as required.

Key responsibilities
Planning & Budgeting: ▪ To work on Annual Budgets of BEAM Entities with Head of Supply Chain. Preparation of Order Forecasting Templates and Demand Planning for the coming year for all the OPEX and CAPEX Items. ▪ Responsible for Yearly Inventory Planning for BEAM Entities, in coordination with Head of Supply Chain.
▪ Preparation of Budget Utilization Report for the Management’s review, preparation of reports on student-wise cost, cost of total resources versus revenue, and various purchases and inventory related analysis for the Management.
Procurement & Stores Responsibilities:
▪ Prepare RFQs for Annual Orders and forward to Procurement Team for Quotations. QCS/Quotations Review and confirmation of Orders in coordination of Supply Chain Head. ▪ Supervise / Monitor Stores Operations of BEAM Schools.
▪ Supervising Quarterly Stock-taking of Stores at BEAM operated schools. Physical Audit and review of the Inventory Comparison Reports prepared by Store Supervisors.
▪ Weekly inspection of Stores of BEAM Schools.
Administrative Tasks:
▪ Work with IT/ERP Team, Supply Chain Head and Stores Supervisors for setup of Uniform Sales System and Setup in Schools.
▪ Supervise Uniform Sales Process of all Schools and support Stores Supervisors whenever required. Resolve any problems/issues which comes during the Uniform Sales at Schools.
▪ Work with ERP Team for implementation of New System Solutions or Updates in Existing System Solutions for School Stores, Supply Chain and Procurement. ▪ To Work on SOPs, Departmental JDs and Monitor the implementation of confirmed/agreed procedures and policies. ▪ TNA of Schools Stores Staff. Provide training to New Staff on Oracle Procurement Module / Inventory Module and on main departmental processes.
Any other department related task, assigned by the Management

Maintaining facilities' safety and security to ensure smooth and efficient business operations.
• Inspect school buildings and grounds to assure that proper safety, cleaning and sanitation standards are maintained; assume responsibility for school alarm system.
• Monitor the adequacy of inventories and handle the budget to purchase materials and equipment for operations.
• Confer with school administrators in planning maintenance and cleaning of school campus.
• Plan and implement a preventive maintenance program for school buildings and grounds.
• Inspect machinery and schedule maintenance repairs for defective components to avoid potential hazards and operational delays.
• Excellent leadership and organizational skills to assist the staff in their inquiries and concerns, delegate tasks.
• Implement policies and protocols for everyone's strict compliance.
• keeps track of information to keep operation and supply chains on schedule
• Find, sort, or move goods between different department
• Compile reports on various aspects of changes in inventory
• Check inventory records for accuracy
• Keep records of items shipped, received, or transferred to another location
• Ensure smooth and effective functioning of the store.
• Ensure that store meets the expectations of the customers and lives up to its predefined brand image.
• Make Sure that store is kept clean all the time
• Shelves and racks are properly stacked and make sure products do not fall off the shelves.
• Make customers feel safe and comfortable in the store.
• Responsible for managing the assets of the store.
• Keep sufficient inventory at the store to avoid being “out of stock”.
• Responsible for planning, managing profit and loss, handling cash at the store as well as collating daily sales as well as other necessary reports.

• Implement Financial Policies and Procedures
• Issue, code and authorised purchase orders.
• Preparing shipping documents for Exports and imports.
• Prepare and process import and export documentation according to customs regulations, laws, or procedures.
• Pay, or arrange for payment of, taxes and duties on shipments.
• Doing customs inspection and clearence.
• Ensure transactions are properly recorded and entered into the computerized `````````accounting systems (TALLY)
• Prepare income statements
• Maintain confidential files and records
• Creates, updates and revises records or files
• Keyboards documents such as correspondence, brief reports and memorandums
• Proofreads documents and correct errors.
• Assist with the annual Audits
• Perform Tender evaluations, Quotation evaluations and correspondence with suppliers.
• Administer employment agreements.
• Verify and reports on benefits payments.

• Supervise the subordinates to ensure that the warehouse procedures, processes and the HSE management system are adhered to and implemented especially those related to the handling and storage of Food, Non Food and equipment materials.
• Supervise and carry out the receipts and inspection of various materials to ensure conformity with the respective documents and that the required certificates and tests reports are enclosed for further verification and approval by the end users. To review and prepare shortage and discrepancy reports for damage and incorrect deliveries.
• Ensure the Stock Check activities that are carried out on regular basis on the Inventory items as stipulated in the respective Procedure.
• Report on the Repairable and Insurance Items issued to end-users and to supervise the packing and dispatch for items to be sent for repair by Vendors.
• Check and process the receipt and inspection of Projects materials with project team.
• Report, label and prepare the documentation for the damaged, obsolete, surplus and redundant materials.

• Assist with Preparation of the budgets
• Implement Financial Policies and Procedures
• Issue, code and authorised purchase orders.
• Reconcile the general ledger
• Establish and maintain supplier accounts
• Ensure transactions are properly recorded and entered into the computerized accounting systems
• Prepare income statements
• Maintain confidential files and records
• Creates, updates and revises records or files
• Keyboards documents such as correspondence, brief reports and memorandums
• Proofreads documents and correct errors
• Assist with the annual Audits
• Worked on ERP - Purchasing Module (People soft, full control).