Assistant to GM
Kayan
Total years of experience :19 years, 8 Months
Coordinating an organization's administration system and general workflows.
Responsibility for the overall work performance of the center.
Responsible for all administrative work & co-coordinating with medical and financial departments.
Reporting all important administrative issues to the General Manager.
Arranging travel.
Arrange and attend meetings & compile minutes.
Delegating work and workload planning.
Supervising work of clerical and secretarial staff, monitoring the workload and rate.
Liaising with members of the senior management team.
Keeping personnel records.
Conducting and maintaining appraisal records.
Ordering office furniture & stationery.
Organizing office maintenance and repair work.
Supervising the implementation of new office systems.
Arranging for health and safety equipment to be tested on a regular basis and reviewing and updating health and safety policies.
Arrange events, preparing presentations & updating calendar.
Provide administrative support from basic administrative duties to managing agenda.
Follow up shipments and deliveries with suppliers
Reauthorizing payments to suppliers.
Performing accurate data entry.
Managing supplier accounts.
Reporting to direct manager as well as the managing director.
Set up all the staff & visitors travels & accommodation arrangements.
Writing official letters & e-mails and Answering phone calls.
Issuing & auditing invoices.
Maintaining Filing systems, photocopying & faxing.
Recognition of client's problems and handling their inquiries and complaints in a friendly and efficient manner to achieve their maximum satisfaction.
Follow up on projects & prepare their reports.
Liaison with various departments & follow up the pending matters.
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