Administrative assistant/coordinator
Saudi Arabia Parsons Limited
Total des années d'expérience :12 years, 0 Mois
● Prepare and process monthly payment applications, certificates and invoices for client billing/payment. Prepare and assist in preparation of payment applications and certificates for specific bid package.
● Prepare and assist staff related duties, onboard/offboard, timesheet, leave trackers. Ensure accurate and up-to-date documentation is easily accessible to project teams and stakeholders.
● Coordinate and manage project activities and tasks by scheduling meetings, tracking action items, and maintaining project calendars.
● Facilitate effective communication among project teams and stakeholders by distributing project-related information, announcements, and updates.
● Maintain contact lists and communication channels to ensure timely and accurate dissemination of project information.
● Arrange and coordinate project meetings, workshops, and conferences, including preparing agendas, distributing materials, and scheduling participants.
● Record and distribute meeting minutes, task trackers and action items.
● Transmit documents internal and external through ACONEX
● Engage with project stakeholders to provide administrative support and address inquiries or concerns.
● Maintain positive working relationships and act as a point of contact for project-related administrative and coordination matters.
● Identify opportunities for streamlining administrative tasks, enhancing efficiency, and improving overall project coordination
Responsible for the secretarial support and smooth operations
of the daily functions of the department. Communication in all
forms and responsible for the upkeep of the department’s
documentations, filing system that is convenient and well
understood by the department staff.
- Arrange and coordinate internal and external meetings for all
managers of accreditation units.
- Performs technical support for the department and main liaison
between IT department for application development and
enhancement. Develop business process flowcharts for new
and existing applications.
- Create and design local and international presentation
materials.
- Performs data validation of hospital and departmental reports.
- Provide support to Training Department as
- Assistant to the Director of ICT Department and provided
administrative support to department managers.
- Provided technical assistance remotely to other departments.
- Organized and scheduled meetings and conference local and
international commitments.
- Developed and maintained departmental filing system.
- Maintained accurate file system and liaises with individuals to
determine action.
- Served as the primary contact for person seeking appointments
with supervisor, arranging such appointments to avoid
unnecessary interruptions to schedule and referring visitors and
telephone calls to concerned personnel.
- Initiate a variety of correspondence, records and reports.
- Provides routine information from records to other organization
units, as requested.
- Coordinator in Atrial Fibrillation Symposium (Registration and
admin support)
❖ Awarded Department Best Employee in 2013