Commercial Department Officer
Euro Design
Total years of experience :17 years, 7 Months
Local & external Purchases
Perform the required contacts/correspondence with the local & international companies in order to obtain the followings from each company:
a) Price Lists
b) Discount Ratios
c) Delivery times
d) Shipping & Delivery status
e) Catalogues & Samples
Preparing lists containing all the contacted companies together with their specialties (Furniture & Decoration material).
Provide BOQ and Furniture Presentation of the clients as requested
Make follow-ups the weekly report to different departments as requested by the Deputy General Manager including the status thereof.
Preparing home/office furniture’s order for the client.
Preparing orders & providing copies of each order to the cargo company, insurance company & the accounts department
Follow up of shipments status & their deliveries to either sites or the company's warehouse.
Follow up clearance process of the shipments
Follow up & coordinate with the insurance company for each shipment.
Follow up the financial issues, supplier payments & transfers with the Finance Department.
Archive & organize the catalogues, samples & price lists for all suppliers at the company's warehouse
Follow up with all suppliers for new products, items, & changes in price lists or delivery process. Follow up exhibitions of décor materials & furniture
Support & provide the projects managers & sales team with information & answers concerning the supplying companies, deliver times & follow up.
Preparing periodic reports about all deliveries in process & their status, keeping & maintaining projects files with the correspondents & updates
Responsible in sorting and filling correspondences, clerical data and administrative responsibilities while representing the executive office
Negotiate with supplier and ordering materials/equipment’s in/out of the country
Communicate verbally and in writing to answer inquires and provide information
Coordinates with the courier and suppliers for the pick-up orders, clearances as required and the time arrival of the orders.
Provide quotations and Invoice of the clients
Coordinates inter-departmental work events and serves as a liaison between General Manager and the client
Make follow-ups to different departments, company, and person in any pending documents as requested by the General Manager including the status thereof.
Looking after budgets and support in characters organizing and storing paperwork, documents and computer-based information
Coordinate with PR dept, travel agent and administration for visas, making travel arrangements & follow up on accommodation arrangements as per instruction of the General Manager.
Assists General Manager from day to day works.
Answer telephone, take appointments of the patient
Informing the doctor that the patient arrived
Sending the patient in the clinic, provides the medicine of the patient
Prepare and maintain files, keep records and perform other routine clerical tasks
Arranged meetings, taking minutes and keeping notes.
Provide clerical support to the Managing Director by encoding correspondences, reports & documents, handling random visitors, setting meeting with various department, clients
Prepare support documents as mandatory for the bidding
Manage travel and schedule and coordinates office management activities
Prepare payrolls and analyzed the weekly expenses and monthly report.
Ordering and maintaining office systems
Calculates report of load test reading and curving hydraulic pressure and settlement
Coordinate travel arrangements, prepares itineraries as required, compiles and maintains travel vouchers and records.
Identifying the land and its significance
Classification of Commercial, Residential, Industrial, Agricultural
Sketching the map and classification of its surrounding area
Indoctrination of changing ownership and completion of its documents
Analysis of annual Taxation & computing accordingly